Patient Service Representative - Woodridge - PTOT

Duly Health and Care; Woodridge (IL); On-site; USD 21,000 - 31,000; Full time

Benefits offered by this job

Comprehensive medical, dental, vision

401(k) match

12 weeks parental leave

Volunteer time off

Job summary

Duly Health and Care in Woodridge, IL is seeking a Patient Service Representative to welcome patients, check them in and out, and schedule appointments using EPIC EMR. You will collect copays, verify insurance, and maintain accurate patient records.

This full-time role emphasizes exceptional customer service, accurate data entry, and effective communication with patients and care teams within a physician-led network. Training and benefits are provided.

Qualifications

• High School diploma or equivalent required.
• Minimum 1 year of experience in a medical office or clinical setting preferred.
• Strong customer service and communication skills, with attention to detail.

Responsibilities

• Greet patients and manage check-in/out and appointment scheduling.
• Collect copayments, verify insurance details, and update patient demographics.
• Answer multi-line phone system, respond to messages, and route inquiries.
• Maintain confidentiality and adhere to HIPAA standards.

Skills

Customer service

Communication

EPIC EMR

Microsoft Office

Phone systems

Scheduling

Education

High School diploma

Tools

EPIC EMR

Office Suite

Job description

At Duly Health and Care, you are supported to do your best work and make a meaningful impact every day. You will be part of a collaborative, physician-led team that works as one and puts patients at the center of everything we do.With a connected network of providers, care teams, and services across primary and specialty care, surgery centers, imaging, lab, and therapy, you are part of a system designed to deliver high-quality, coordinated care. Together, we create an environment where you can grow, contribute, and help improve the experience and outcomes for every patient we serve.Overview: Patient Service RepresentativePosition Highlights:Physical/Occupational TherapyFull-Time, 40 hoursHours: Monday-Friday, hours varying between 7:00am-7:00pmLocation: WoodridgeTravel: Expected to travel to other sites for coverage if necessaryBenefits:Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.Access to a mental health benefit at no cost.Employer provided life and disability insurance.Immediate 401(k) match.40 hours paid volunteer time off.A culture committed to community engagement and social impact.12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members.The Patient Service Representative serves as a key point of contact for patients, delivering exceptional customer service and ensuring smooth front desk operations. This role includes but is not limited to greeting and checking in patients, answering phones, scheduling appointments, collecting co-pays, outbound calling, referral management, and maintaining accurate records in the EPIC system. The Patient Service Representative helps create a welcoming and efficient environment that supports quality care and a positive patient experience.ESSENTIAL DUTIES AND RESPONSIBILITIES:• Greets patients warmly and professionally during check-in, check-out, and appointment scheduling. Conducts regular lobby checks to maintain cleanliness and ensure patient comfort.• Serves as a key coordinator for provider schedules, optimizing appointment availability and resource capacity to improve patient access, reduce wait times, and support timely follow-ups.• Utilizes EPIC and other systems to accurately update patient demographics, verify insurance details, generate necessary forms, respond to emails, and ensure emergency contact information is properly documented.• Collects copayments and service fees, issues receipts, and reconciles daily financial transactions with accuracy and attention to detail.• Answers a multi-line phone system, takes detailed messages, routes inquiries, and makes outbound calls to schedule and confirm patient appointments.• Clearly communicates information about Duly clinical personnel to patients and other individuals.• Assists with scheduling follow-up and in-house Specialist referral appointments, ensuring patients are connected to appropriate services and specialists.• Participates actively in daily and weekly team huddles to share patient updates, workflow improvements, and operational insights.• Reviews performance dashboards daily to monitor key metrics in Scheduling & Access,Workflow, Patient Contact, and Satisfaction; identifies gaps to target and proactively escalates issues, suggests improvements, or adjusts workflows to drive results.• Maintains strict patient confidentiality and adheres to HIPAA standards in all interactions and documentation.• Monitors patient wait times and communicates delays with empathy and professionalism to enhance the patient experience.• Performs additional duties and special projects as assigned to support departmental goals and improve service delivery.EDUCATION and / or CERTIFICATION/LICENSURE:• High School diploma or equivalent requiredEXPERIENCE:• Minimum 1 year of experience in a medical office or clinical setting preferred• Prior experience in a receptionist or front desk role strongly preferredKNOWLEDGE SKILLS AND ABILITIES:• Exceptional customer service skills and passion for serving others.• Outstanding verbal and written communication skills.• Proficiency in EPIC or similar EMR systems.• Knowledge of medical office procedures and insurance verification.• Skilled in operating phones, personal computers, software and other basic IT systems.• Proficient in Microsoft Office Suite products including Excel, Word and Outlook.• Detail-oriented with excellent organizational and time management skills.• Ability to handle sensitive information with discretion.• Positive, professional, collaborative, and adaptable attitude.PHYSICAL AND MENTAL DEMANDS:• Ability to sit, stand, walk, bend, and stretch for extended periods• Vision must be correctable to 20/20; normal hearing required for phone communication• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functionsThe compensation for this role includes a base pay range of $15.10-22.70, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.Artificial Intelligence DisclosureArtificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.