Patient Service Representative - Urgent Care (Part-time)

Summit Health Management; Bend (OR); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability insurance

401(k) plan

Job summary

VillageMD is seeking a Patient Service Representative to join our patient-centered team. The role will support daily office operations, greet patients, manage registrations, and coordinate scheduling and referrals.

You will work under the Primary Care Provider and Office Supervisor to ensure smooth patient flow and excellent service. Strong communication in English, superb customer service, and proficiency with EHR systems are essential.

Qualifications

• High School Graduate or GED required; Associate Degree preferred.
• Previous PSR experience preferred.
• Ability to communicate in English, both orally and in writing.
• Must have excellent customer service skills.
• Ability to organize and perform multiple tasks in a timely manner.
• Knowledge of medical office and terminology preferred.
• Basic proficiency in computer use; Windows-based environments preferred.
• Experience with EHR, Practice Management System and related systems preferred.

Responsibilities

• Greet visitors, patients and families professionally and direct them appropriately.
• Maintain efficient patient flow through registration and provide excellent service.
• Answer telephone, route calls, take messages and maintain etiquette.
• Update PCP in EHR and reflect accurate patient information.
• Process self-pay charges, collect payments and reconcile daily totals.
• Open/close batches, reconcile collections and prepare deposits.
• Verify insurance and update patient accounts; schedule and manage appointments.
• Arrange referrals, authorizations and patient portal enrollment.
• Schedule tests, orders, and track follow-ups; communicate with care team.
• Coordinate with satellite offices as needed and support pilot programs.

Skills

Customer service

Interpersonal skills

English communication

Multitasking

EHR experience

Office software

Education

High School Diploma or GED

Associate degree preferred

Tools

EHR software

Practice management system

Job description

About Our CompanyWe’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.Job DescriptionThe Patient Service Representative (PSR) serves as a key member on a multidisciplinary team contributing to the daily activities of the medical office team-based care, performing a variety of administrative duties to assist the Care Team with providing patients with the highest standards of medical care and a positive customer service experience. Under the direction of the Primary Care Provider, Clinical Practice Manager and Office Supervisor, this highly motivated individual works to ensure patient satisfaction and efficient operations, is passionate about patient care, possess strong interpersonal skills, and can function independently. The ideal candidate will be motivated, energetic, and an empathetic communicator who is passionate about delivering the highest quality of care. This opportunity offers an excellent salary, great benefits as well as the ability to be part of a physician-led, patient-centric network committed to simplifying the complexities of health care and bringing a more connected kind of care.Essential Job functions:Greets visitors, patients, and families in a friendly professional manner and directs them appropriately.Maintains an efficient patient flow through the registration process and provides excellent customer service to patients/families.Promptly answers the telephone, directs all calls appropriately, takes an accurate message and delivers to the appropriate individual/demonstrates appropriate etiquette.Informs patients of delay in physician schedules, assists with patient comfort while delayed.Update’s patient care team in the EHR to reflect accurate PCPPosts all self pay charges, collects payments, and provides patient with receipt. Accurately reconciles daily payments. Reconciles billing slips to daily schedule.Opens and closes batches properly, accurately reconciles collections, prepares deposits and documents corrections.Scans the insurance card, processes insurance verifications utilizing the on-line system, and updates the patient account. Update’s patient information including demographics, insurance, HIPAA forms and financial waivers.Schedules appointments accurately according to department guidelines; using waitlist when applicable. Confirms future appointments as needed. Review Eligibility and Phone report.Schedules and enters orders for diagnostic tests, and procedures, following all appropriate workflows.Initiates authorization requestWorks cooperatively with Patient Care Resources and clinical staff to ensure timely pre-authorizations.Completes referrals according to departmental guidelines and properly enters into the appropriate system.Enroll patients in patient portalUpdate lab/imaging/pharmaciesPerforms screenings as applicableArrange specific patient services such as ASL interpreter, needed transportationEffectively communicates problems, concerns, or issues to the Office Supervisor / Manager appropriately and promptly.Actively participates in pilot programsPerforms patient outreach for AWV’s, quality listsManages Department Staff InboxManage patient ticklers, portal requests, online scheduling requestsCompletes letters as assigned (no-show/late cancellation, return to work/school)General Job functions:Performs various clerical duties such as faxing, photocopying, scanning, filing and mailings.Demonstrates flexibility with various work schedules, covers for other staff when asked including other office locations.Demonstrates the ability to adequately follow downtime procedures.Other job duties as required.Education, Certification, Computer and Training Requirements:High School Graduate or GED required. Associate Degree preferred.Previous PSR experience preferred.Ability to communicate in English, both orally and in writing.Must have excellent customer service skills.Must have the ability to organize and perform multiple tasks in a timely manner.Knowledge of medical office and terminology preferred.Basic proficiency in computer use required. Previous experience with Standard Office Technology in a Window based environment preferred.Experience with EHR, Practice Management System and Departmental/Ancillary Systems preferred.Travel:Ability to commute to satellite offices as needed.About Our CommitmentTotal Rewards at VillageMDOur team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.Equal Opportunity EmployerOur Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.Safety DisclaimerOur Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.