Patient Service Representative, Rutherford Crossing

Valley Health; Winchester (VA); On-site; USD 25,000 - 31,000; Full time

Job summary

Valley Health in Winchester, VA is seeking a Patient Service Representative to be the first contact in the physicians’ network, delivering an exceptional patient experience through scheduling, registration, and cash handling.

The role supports the ambulatory care team with accurate data capture, insurance verification, and timely revenue capture, while maintaining confidentiality and professionalism.

Qualifications

• High School Diploma or equivalent required; Associate degree preferred.
• 1 year of relevant work experience required; Associate's degree may substitute.
• Excellent customer service, communication, and computer proficiency required.

Responsibilities

• Schedule outpatient appointments and manage referrals per guidelines.
• Greet patients, provide documents, and support the front desk.
• Collect patient demographics, financial/insurance data, and verify eligibility.

Skills

Customer service

Computer skills

Communication skills

Interpersonal skills

Prioritization

Confidential information handling

Education

High School Diploma

Associate's degree preferred

Tools

Epic system

Job description

## Patient Service Representative, Rutherford CrossingApply: Winchester, VA: Full time: Posted Today: JR109895*As one of the **nation's Top 15 Health Systems, recognized by Premier and Modern Healthcare**, Valley Health is a place where excellence, compassion, and purpose come together. This distinction reflects our commitment to exceptional patient care, clinical quality, and the caregivers who make it all possible.*## DepartmentWMC RHC WFP-RUTHERFORD CR - 209214## Worker Sub TypeRegular## Work ShiftFirst Shift (United States of America)**Pay Range**$18.22 - $22.78# **Job Description**Patient Service Representative serves as the first point of contact for patients within the Valley Health physicians’ network. This is a key role in the patient experience and must demonstrate excellence in all patient and customer encounters including face-to-face and telephone interactions. This position assures that a high-quality patient experience takes place by providing administrative support to the ambulatory care team through excellent customer service, attention to detail and interpersonal skills. This position is responsible for the accurate and appropriate scheduling of patients for optimum care and provider efficiency. This position is responsible for collecting accurate demographic and financial information during the scheduling and/or registration processes to ensure full and timely revenue capture.**Appointment Scheduling and Referral Functions**Listens to patients requests for an appointment and then schedules an outpatient appointment while following clinic scheduling guidelines. Offers alternate providers or locations when appropriate to meet the patients’ needs. Raises up patients’ needs that they cannot meet to Office Coordinator or Practice Manager.Electronically selects and sends appropriate appointment reminder letter to the patient in accordance with clinic scheduling guidelines.Utilizes all available scheduling functions, such as Wait Lists, to aid service to patients as appropriate.Follow established clinic scheduling guidelines when cancelling and rescheduling appointments. Directs any requests from providers or other staff to adjust appointment schedules to Office Coordinator or Practice Manager for review and approval before acting.Process urgent requests for referrals same day. Process routine referral requests within 72 hours.Obtains prior approval or prior authorization as needed. Communicates referral appointment and appointment instructions to patient.**Performs Reception Functions**Receives and greets every patient in a courteous and friendly manner using a welcoming and positive tone, words and actions. Patients are serviced with the objective of meeting patient needs.Ensures new patients are provided appropriate documents as determined by the practice.Raises up emergent situations or expressed patient problems or concerns directly to Office Coordinator or Practice Manager for assistance.Supports the care team with keeping patients informed about any delays in the delivery of care the patient might experience in the waiting room and exam room.**Performs Registration Functions**Obtains all information necessary to complete the outpatient registration process assuring demographic and financial/insurance information is correct and entered accurately into the Epic system.Assures correct data capture and data entry necessary for regulatory agencies and compliance requirements.Maintains required level of knowledge and proficiency in all core functions (demographic and financial information capture, insurance eligibility and verification, regulatory and compliance monitoring) of front desk operations.**Collection of Payments/Cash Handling**Conveys to patient what payment is due based upon Insurance card or insurance verification and requests of patient how they will be paying today (cash, check, credit card).Receive and receipt all payments accurately as determined by daily cash verification process.Maintain and balance cash drawer accurately as determined by daily cash up process.**Telephone Functions**Answers phones within 3 rings using a 3-part greeting (Name of clinic, your name, “How may I help you?”).Ends calls courteously by asking patient if there is anything else we can for them today.Takes clear, complete and accurate phone messages or prescription requests using the Epic messaging system.**Health Information Management Functions**Date stamps all incoming patient related information and delivers to appropriate provider or staff person for action on a daily basis.Prepares accurately all correspondence to patients and/or other entities as directed by providers or other staff person.Sends requests for routine or subpoenaed medical record releases to assigned HIM location for processing. Handles same day requests for medical records for patient care continuity as needed. Seeks assistance from HIM resources with any questions related to medical records release process.Receives, process and distributes incoming mail in a timely manner and in accordance with established clinic processes.Patient Health Information is accessed to perform job responsibilities and for no other reason. Patient information is kept confidential and discussed on a need-to-know basis only.**Cross Coverage/Office Support Functions**Covers at other locations performing like office functions as requested in times of staffing shortages or during workload efficiency adjustments.Maintains sufficient office supplies and required forms for daily front desk operations.Maintains departmental filing system accurately. Classifies, sorts, distributes and/or files correspondence, articles, mail, records and other documents.Opens and/or closes clinic according to practice guidelines**Performs Similar or Related Duties as Requested or Directed**Performs other duties as requested and observed.**Education**High School Diploma or equivalent is required.Associates degree is preferred.**Experience**(1) year of relevant work experience is required.Associate's degree may substitute for one year of relevant work experience.**Qualifications**Customer service experience preferred.Strong computer, customer service and communication skills required.Ability to prioritize work.Ability to handle confidential information and sensitive situations required.Interpersonal skills to work with diverse people within and outside organization required.