Patient Service Representative I PRN

Carolinas Medical Center; Concord (NC); On-site; USD 29,000 - 43,000; Part time

Job summary

Carolinas Medical Center is seeking a Part-time PRN Registration specialist for the Cabarrus NC area. This role supports the Enterprise Revenue Cycle in the Arrival Emergency Department for both inpatient and outpatient services.

The incumbent greets patients, explains processes, verifies insurance, collects co-pays, and ensures accurate registrations across multiple service areas, aligning with AIDET standards and privacy requirements.

Responsibilities

• Greet and acknowledge all patients and family members promptly.
• Introduce the patient to services and set expectations for care.
• Provide information on duration, registration time, and clinical service time.
• Explain data collection for demographics, socio-economic and financial info and privacy safeguards.
• Hand patients off to next area with a clear thank you.
• Identify insurance coverage and benefits, discuss out-of-pocket costs, and collect co-insurance and co-pays.
• Verify coverage electronically with patients and resolve eligibility or in-network issues.
• Screen uninsured patients for urgent status and refer for charity financial counseling.
• Coordinate with physicians, Care Coordinators, and leaders to ensure order quality and compliance.
• Ensure pre-registration and registration accuracy, including demographic, insurance and authorization data.
• Pre-registers and registers patients using established procedures for all units and prepare necessary documents.
• Educate patients on documents and signatures during registration.
• Manage calls to complete pre-registrations and generate/assemble required documents.
• Participate in team activities and in-services and support leadership.

Job description

Department:

13352 Enterprise Revenue Cycle - Cabarrus NC Arrival Emergency Department Inpatient and Outpatient

Status:

Part time

Benefits Eligible:

No

Hou rs Per Week:

0

Schedule Details/Additional Information:

PRN, variable hours.

Pay Range:

$20.80 - $31.20

Major Responsibilities:

Responsible for performing all job duties in a way that conforms to our customer service philosophy and consistent with our "AIDET" standards

1. 1)Greet and Acknowledge all patients and family members in a welcoming and prompt manner.
2. 2)Introduce the patient to our services, what they can expect while under our care. Utlize appropriate etiquette in all communications.
3. 3)Provide the patient with information on the likely time spent in the service area (duration) including time in registration and time in clinical service.
4. 4)Explain the nature of our work, why we ask for demographic, socio-economic, and financial information. Explain how we safeguard their information and use it to provide better care for them.
5. 5)Hand-patients off to the next area with a clear "thank you."

When creating new registrations for walk-in patients, responsible for the identifying insurance coverage, the benefits available, patient out-of-pocket expenses, and collecting co-insurance and co-payments.

1. 4)Collecting appropriate out of pocket expenses in accordance with policy.
2. 1)Uses electronic systems to confirm coverage while patient is present and discussing the findings with the patient. Follow established department policies to resolve issues related to patient's eligiblity for coverage or issues in in-network status for the patient using Advocate's network.
3. 2)When working uninsured patients, screen for urgent status cases and follow charity procedure. Refer as appropriate for additional financial counseling. Engage leaders to resolve questions on urgent versus non-urgent/elective care.
4. 3)When assisting walk-in patients, screen orders for compliance with policy. Work with physicians, Care Coordinators, and clinical department leaders to communicate and resolve issues related to order quality and acceptable standards.

Responsible for security authorization and precertification of inpatient and outpatient services.

1. 5)Notify Financial Counseling, physicians, Care Coordinators, and Utilization Management on cases were patients are found to be uninsured, or where the only insurance is Third Party Liability or Workers Compensation
2. 1)Maintains knowledge of all stand‑alone computer software programs to verify eligibility.
3. 6)Identify at risk balances related to Medicare co-days, lifetime reserve days and other Medicare coverage limits and communicate to Financial Counseling, UM and physicians
4. 7)Identify at risk balances relate to Medicaid eligibility rules and communicate to Financial Counseling, UM and physicians
5. 8)Initiates communication to patient when authorization is not obtained and explain the potential financial impact and the patient responsibility for unauthorized services
6. 9)Accurately collects and analyzes clinical data in support of prior authorization, and precertification as required by payor guidelines
7. 10)Acquires and maintains current knowledge of all insurance requirements as it relates to patient/hospital responsibility and hospital billing.
8. 2)Stays current of all Federal and State regulations regarding billing.
9. 3)Ensures completion of all established policies and procedures for identification and notification of the Primary Care Physician in the case of HMO coverage plans.
10. 4)Informs Financial counseling, physicians, Care Coordinators and Utilization Management of out of network or noncovered service limitations of managed care/commercial insurance where benefits are at risk

Responsible the pre-registration and registration accuracy.

1. 6)Maintains knowledge of State & Federal regulations governing Medicare, Medicaid and Mental Health registrations.
2. 1)Ensure accurate entry of patient demographic, insurance information in the ADT system with special attention to carrier code assignment, complete benefit, eligibility record and authorization data
3. 2)Pre-registers and registers patients using established procedures for computer entry for all ancillary and nursing units, keeping current with their specialized needs and preparing necessary documents/records when necessary.
4. 3)During the pre-registration or registration encounter, provide detailed education to the patient the contents of documents and forms requiring patient signature.
5. 4)Manage incoming and outgoing calls in order to complete pre-registrations with patients
6. 5)Generates, assembles and processes all required documents for completion of each registration.

Participates in departmental team building activities and in-services and other miscellaneous duties as assigned by leader.

1. 1)Contributes to the quality initiatives and mission by participating in team projects.
2. 2)Attends all required departmental in-services to stay current of all job changes and responsibilities.
3. 3)Assist leade