Patient Service Representative

Forefront Dermatology; Woburn (MA); On-site; USD 34,000 - 42,000; Full time

Job summary

Forefront Dermatology is seeking a Patient Service Representative for our Woburn, MA clinic. The role involves checking in patients, updating insurance data, managing a multi-line phone system, and handling payments and cosmetic product sales in a busy dermatology setting.

Ideal candidates have at least a year in a medical front desk environment, strong Microsoft Office skills, and a solid grasp of HIPAA confidentiality. This is a full-time, on-site position with equal opportunity employment.

Qualifications

• High School Diploma or GED is required.
• Up to one year of medical office or front desk experience preferred.
• Proficient with Microsoft Office Suite and comfortable with EHR/scheduling systems.
• Strong organizational, communication, and customer service skills for a fast-paced clinic environment.

Responsibilities

• Open and close the clinic daily, counting cash and reconciling totals.
• Greet and check in patients; verify/update demographic, insurance, and consent data.
• Collect co-pays and payments; process retail transactions and maintain cash log.
• Manage waiting area; communicate delays and schedule appointments per procedure.
• Handle referrals, scheduling, and recalls; coordinate with billing/commercial offices.

Skills

Medical office experience

Microsoft Office

Customer service

HIPAA confidentiality

Communication skills

Education

High School Diploma or GED

Tools

EHR systems

Job description

Overview

DermPhysicians of New England is Hiring - Full Time Patient Service Representative !!

Schedule: Monday - Friday 8:00 AM - 5:00 PM

Weekly travel between Woburn and Burlington clinics - schedule given in advance

Monthly travel to Beverly clinic - advanced notice given

Come join our team! We have an immediate need for a Patient Service Representative in our Woburn, MA clinic! If you are ready to make an impact every day, and thrive in a fast-paced environment, then a career at Forefront may be the perfect fit for you!

Summary

The Patient Service Representative is responsible for the patient check-in process, updating computer patient personal information and insurance information, handling a multi-line phone system, medical records filing and maintenance, and collection of co-pays and cash payments.

Responsibilities

• Open and close the clinic daily, including cash box counting, documentation, and reconciliation of daily payment totals.
• Greet and check in patients; verify and update demographic, insurance, and consent information in the electronic health record and scheduling system.
• Collect co-pays, account balances, cosmetic payments, and process retail sales transactions; provide receipts and maintain accurate daily cash log documentation.
• Manage waiting room environment and communicate delays to patients as needed.
• Monitor the daily schedule for additions, cancellations, and no-shows; schedule appointments per company procedure.
• Complete patient outreach as needed to fill schedules and manage recalls.
• Handle handoffs and escalations from billing and central call center when needed
• Scan and manage documents in the electronic health record, including referrals, lab results, prior authorizations, and medical record releases.
• Prepare next-day appointments by printing fee tickets, reviewing charts for required forms, referrals, and eligibility. Complete outreach to collect information for payor verification when needed.
• Sell and track cosmetic products and other retail items following standard operating procedures, including payment recording and collection, and inventory management.
• Answer incoming calls promptly, screen inquiries, take messages, and route appropriately.
• Coordinate referrals and requests for patient appointments following company protocols, procedures, and clinician schedule templates to ensure maximum accuracy and productivity.
• Sort and distribute US mail and courier contents per company policy.
• Adhere to compliance requirements and complete mandatory training and meetings.
• Perform other duties as assigned.

Qualifications

Required Competencies and Skills

• Up to one year of medical office or front desk experience preferred; dermatology and/or plastics experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable navigating electronic health record and scheduling systems.
• Strong organizational, communication, and customer service skills with the ability to multi-task in a fast-paced clinical environment.
• Ability to work collaboratively with clinicians, staff, patients, and the public while maintaining a professional and positive demeanor.
• Demonstrated ability to handle sensitive information with discretion and maintain patient confidentiality in accordance with HIPAA.

Required Education:

High School Diploma or GED

#INDJOS

Forefront Dermatology is committed to providing equal employment opportunity and maintaining a workplace for employees and applicants that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact [e-mail] to let us know the nature of your request and your contact information.