Patient Service Representative

Forefront Dermatology; Illinois; On-site; USD 25,000 - 30,000; Full time

Job summary

Forefront Dermatology in Illinois seeks a Patient Service Representative to be the first contact for patients in dermatology and plastics clinics. You will support a welcoming, efficient patient experience through registration, appointment scheduling, and front-desk operations, including EHR and practice-management tasks and payment processing.

Responsibilities include greeting patients, verifying demographics and insurance, collecting co-pays, maintaining accurate records, coordinating

Qualifications

• High School Diploma or GED required.
• Experience in medical office, front desk, customer service, or comparable administrative experience preferred.
• Proficiency with Microsoft Office Suite, electronic health record systems, and scheduling or practice-management systems.
• Strong customer service, organizational, communication, and multitasking skills in a fast-paced clinical environment.
• Ability to work collaboratively with clinicians, staff, patients, and the public while maintaining a professional and positive demeanor.

Responsibilities

• Greet patients and check in/out; verify and update demographic and insurance information.
• Schedule, reschedule, and confirm appointments; monitor cancellations and no-shows.
• Collect co-pays, account balances, and payments; issue receipts.
• Maintain a welcoming waiting area and communicate delays as needed.
• Process referrals and manage records in electronic health records.
• Answer calls and coordinate with billing, central call center, clinicians, and teams.
• Support front-desk documentation, and end-of-day reporting; assist onboarding of staff.

Skills

Customer service

Organization

Communication

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

EHR systems

Scheduling software

Job description

Overview

The Patient Service Representative serves as a primary point of contact for patients in a dermatology and/or plastics clinic. This role supports a welcoming, efficient patient experience through registration, appointment scheduling, electronic health record and practice-management activities, payment collection, and accurate front-desk operations. The representative also helps coordinate clinic workflow, communicate with patients and staff, and protect confidential information.

Responsibilities

• Open and close the clinic; count, document, and reconcile cash boxes and daily payment totals.
• Greet, check in, and check out patients; verify and update demographic, insurance, consent, and other required information in electronic systems.
• Collect co-pays, account balances, cosmetic payments, and retail sales payments; issue receipts and maintain accurate payment and cash-log documentation.
• Maintain a welcoming waiting-room environment and communicate appointment delays as appropriate.
• Schedule, reschedule, and confirm appointments; monitor additions, cancellations, no-shows, recalls, and daily schedule changes.
• Complete patient outreach to support scheduling, recalls, insurance or payor verification, and required appointment information.
• Prepare upcoming appointments by reviewing charts for required forms, referrals, eligibility, and other documentation.
• Scan, organize, and manage records such as referrals, lab results, prior authorizations, and medical-record releases in the electronic health record.
• Answer, screen, and route incoming calls; take messages and coordinate appropriate handoffs with billing, the central call center, clinicians, and other teams.
• Coordinate referrals and appointment requests according to company procedures and clinician schedule templates.
• Process and track retail products and inventory in accordance with standard operating procedures.
• Support accurate front-desk documentation, fee-ticket reconciliation, end-of-day reporting, and communication of discrepancies to leadership.
• Assist with onboarding and day-to-day guidance for front-desk team members, as assigned.
• Handle patient concerns professionally and elevate service-recovery issues or complex questions to the appropriate leader.
• Complete required compliance training and meetings and perform other assigned duties.

Qualifications

• High School Diploma or GED required.
• Medical office, front-desk, customer service, or comparable administrative experience preferred.
• Proficiency with Microsoft Office Suite, electronic health record systems, and scheduling or practice-management systems.
• Strong customer service, organizational, communication, and multitasking skills in a fast-paced clinical environment.
• Ability to work collaboratively with clinicians, staff, patients, and the public while maintaining a professional and positive demeanor.
• Ability to handle sensitive information with discretion and maintain patient confidentiality in accordance with HIPAA.

Physical Demands

• Standing, walking, and sitting for extended periods.
• Lifting and carrying up to 25 pounds.
• Bending, stooping, kneeling, reaching, and manual dexterity for typing and computer use.
• Visual acuity for reading screens and documents and verbal communication by phone and in person.

The anticipated pay range for this position is $18.00 - $22.00 per hour, with pay determined based on relevant experience, qualifications, work location, and internal equity.

Forefront Dermatology is committed to providing equal employment opportunity and maintaining a workplace for employees and applicants that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact [e-mail] to let us know the nature of your request and your contact information.