Patient Service Representative

Aston Carter; Culver City (CA); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Plan

Life Insurance

Disability coverage—short & long-term

Health Savings Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking a Patient Service Representative in Culver City, CA to serve as the main point of contact for patients in a busy outpatient/urgent care setting. You will handle registration, scheduling, and insurance tasks using CS-Link/Epic, while ensuring a positive patient experience.

You’ll greet patients, collect payments, verify demographics, and coordinate referrals, with a focus on accuracy and helpful communication across teams.

Qualifications

• Experience with medical insurance, referral processes, and benefit plans.
• At least 1 year of recent experience in an outpatient clinic or medical office setting.
• Ability to read, understand, and respond to detailed oral and written instructions.
• Proficiency with CS-Link/Epic or similar electronic health record systems.
• Strong customer service and communication skills for interacting with patients, families, and healthcare providers.
• Ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and attention to detail.
• Basic cash handling skills, including collecting payments and reconciling receipts.

Responsibilities

• Serve as the primary point of contact for patient relations both in person and over the phone, providing courteous and professional service at all times.
• Greet patients upon arrival, assist with questions or concerns, and escalation issues appropriately to ensure timely resolution.
• Check patients in and out efficiently, confirm visit details, and ensure all necessary forms and documentation are completed.
• Collect co-payments and other patient payments, provide receipts, and reconcile payments accurately at the end of each shift.
• Verify and update patient demographics and insurance information in CS-Link/Epic to maintain accurate and current records.
• Schedule patient appointments and complete the registration process in accordance with clinic and urgent care protocols.
• Process and track referrals and authorizations for various insurance types, ensuring timely completion and clear communication with patients and providers.
• Handle patient and provider correspondence in a professional manner, including messages, follow-up calls, and documentation.
• Explain clinic policies, procedures, and available services to patients in a clear and respectful way.
• Sanitize and maintain the cleanliness of the workspace using provided supplies and following department guidelines to support a safe environment.
• Collaborate with clinical and administrative staff to support efficient patient flow and a high standard of service.
• Follow detailed oral and written instructions and adhere to established workflows, policies, and procedures.

Skills

Medical insurance

Outpatient experience

Epic CS-Link

Communication skills

Multi-tasking

Cash handling

Tools

CS-Link/Epic

Job description

Job Title: Patient Service Representative

Job Description

The Patient Service Representative serves as the primary point of contact for patients in a fast-paced outpatient and urgent care environment. This role focuses on delivering exceptional front-desk and phone-based service, ensuring accurate registration, scheduling, and insurance processing while supporting a smooth and positive experience for every patient.

Responsibilities

• Serve as the primary point of contact for patient relations both in person and over the phone, providing courteous and professional service at all times.
• Greet patients upon arrival, assist with questions or concerns, and escalation issues appropriately to ensure timely resolution.
• Check patients in and out efficiently, confirm visit details, and ensure all necessary forms and documentation are completed.
• Collect co-payments and other patient payments, provide receipts, and reconcile payments accurately at the end of each shift.
• Verify and update patient demographics and insurance information in CS-Link/Epic to maintain accurate and current records.
• Schedule patient appointments and complete the registration process in accordance with clinic and urgent care protocols.
• Process and track referrals and authorizations for various insurance types, ensuring timely completion and clear communication with patients and providers.
• Handle patient and provider correspondence in a professional manner, including messages, follow-up calls, and documentation.
• Explain clinic policies, procedures, and available services to patients in a clear and respectful way.
• Sanitize and maintain the cleanliness of the workspace using provided supplies and following department guidelines to support a safe environment.
• Collaborate with clinical and administrative staff to support efficient patient flow and a high standard of service.
• Follow detailed oral and written instructions and adhere to established workflows, policies, and procedures.

Essential Skills

• Experience with medical insurance, referral processes, and benefit plans.
• At least 1 year of recent experience working in an outpatient clinic or medical office setting.
• Ability to read, understand, and respond to detailed oral and written instructions.
• Proficiency with CS-Link/Epic or similar electronic health record systems.
• Strong customer service and communication skills for interacting with patients, families, and healthcare providers.
• Ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and attention to detail.
• Basic cash handling skills, including collecting payments and reconciling receipts.

Additional Skills & Qualifications

• 2 or more years of recent experience working as a Patient Service Representative.
• Understanding of medical terminology to support accurate communication and documentation.
• Previous experience working in an urgent care setting.
• Demonstrated ability to handle sensitive patient information with discretion and professionalism.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Comfort working with various insurance types and authorization processes.

Work Environment

This position is based in a multi-site urgent care and outpatient environment in the Culver City and greater Los Angeles area, with floating coverage across several urgent care locations, including Beverly Hills, Playa Vista, and Los Angeles. The role operates in a clinical front-desk setting using CS-Link/Epic and standard office and medical registration systems. The schedule follows a 4x10 structure with every other weekend, typically Monday through Friday from 12:00 to 22:00 and Saturday through Sunday from 09:00 to 19:00, requiring flexibility to work evenings and weekends. The work environment is fast-paced and patient-facing, with frequent interaction with patients, clinical staff, and providers. Staff follow department guidelines for workspace sanitation and maintain a professional appearance appropriate for a clinical setting.

Job Type & Location

This is a Contract position based out of Culver City, California 90232.

Pay And Benefits

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Culver City,California 90232.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.