Patient Service Rep

Advocate Health; Chicago (IL); On-site; USD 27,000 - 41,000; Full time

Job summary

Advocate Health is seeking a Front Desk/Patient Services representative to register patients, schedule appointments, and handle inquiries in a fast-paced environment. You will verify insurance, assist with referrals, and coordinate with departments to ensure timely patient care.

The role requires a high school diploma, 1–2 years of customer service experience, and strong communication skills. Training on the EMR system and eClinicalWorks scheduling will be provided.

Qualifications

• High school diploma or equivalent required.
• 1–2 years related customer service experience preferred.
• Experience handling difficult callers/patients.
• CRT/PC experience in a customer service setting helpful.
• Strong communication skills essential.

Responsibilities

• Greet and register patients in EMR, verify billing and demographics.
• Coordinate scheduling of patient appointments accurately.
• Answer multiple lines and route calls appropriately.
• Distribute communications (pagers, faxes, emails) per protocol.
• Resolve routine patient questions and refer complex issues to appropriate staff.
• Schedule future appointments and related tests as needed.

Skills

Customer service

Phone etiquette

Communication skills

Problem solving

CRT/PC experience

Education

High school diploma or equivalent

Tools

eClinicalWorks scheduling

EMR system

Job description

Department:

09121 AMG Beverly - Building Operations

Status:

Full time

Benefits Eligible:

Yes

Hou** rs Per Week:

40

Schedule Details/Additional Information:

Monday, Tuesday, Wednesday-10a-7p, Thursday-off, Friday 8:30a-5p, work every Saturday from 7:30a-12n.

Pay Range:

$19.80 - $29.70

Major Responsibilities

Patient Services: Provides efficient, high-quality service to patients who arrive for appointments or who telephone or visit in person to request appointments or information on tests and procedures, bills and charges, referrals, and other matters.

• 1) Greets and accurately registers patients in EMR system verifying essential billing and demographic information.
• 2) Coordinates scheduling of patient appointments (phone and in-person requests) accurately and efficiently.
• 3) Answers multiple incoming telephone lines, accurately determining the appropriate recipient of the call or message and referring them promptly and appropriately.
• 4) Distributes communications accurately, based on practice protocol. Includes pagers, faxes, emails.
• 5) Resolves a variety of patient questions, including HMO referrals, billing and queries about services and test results; refers complex issues to practice manager or a clinical staff member, as appropriate.
• 6) Schedules future appointments and requisitions, laboratory tests, radiology procedures and other special diagnostic tests as needed. May coordinate with appropriate sections of hospital admission and/or outpatient admissions and surgery.
• 7) Notifies patient care area when patient has arrived and is ready to be seen. Attends to waiting patients in reception and ensures that they are seen in a timely manner or are promptly notified of unexpected delays.
• 8) Accurately identifies type of insurance from card, understands different types of payers, and verifies eligibility if necessary.
• 9) Performs other related duties as required.

Billing Services

Ensures entry at time of service of billing information on the patient and payer and accurate follow-up on missing information.

• 1) Reviews encounter forms for accuracy and completeness, checks with physician for missing information.
• 2) Enters patient charges into the EMR system according to established policies and procedures.
• 3) Batches encounter forms and balances charges.

Medical Record Services

Upholds standards of the practice and of the medical group for accurate and timely medical records.

• 3) Releases information from records, only according to corporate policies and procedures.
• 1) Ensures the availability of properly prepared patient medical records, daily schedules and related forms. Maintains medical record including loose filing and re-filing of charts daily. Pull and prepares charts for appointments.
• 2) Maintains confidentiality around all patient information, both in front of each patient being treated and around other patients in the area.

Education/Experience Required

• High school diploma or equivalent.
• One to two years related customer service experience
• Experience handling difficult caller/customers/patients.

Knowledge, Skills & Abilities Required

• CRT/PC experience in a customer service setting.
• Working knowledge of eClinicalWorks and scheduling sections of the eClinicalWorks system preferred.
• Strong communication skills.
• Ability to solve problems posed by callers seeking referrals, appointments, billing issues and clinical information.

N/A Physical Requirements and Working Conditions:

• Ability to function in a high volume, multiple-task environment, possibly in a crowed or closely shared work space.
• Exposure to ill patients.
• Ability to work under stressful conditions with demanding customers.
• Ability to lift up to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis.

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.