Patient Service Coordinator MAS

MedStar Health; Silver Spring (MD); On-site; USD 26,000 - 45,000; Full time

Job summary

MedStar Ambulatory Services in Silver Spring, MD, is seeking a customer-focused front desk associate. You will greet patients, collect information, schedule visits, verify insurance, and process copays at time of service.

The role emphasizes courteous service and accurate data entry. The position requires strong communication, basic medical terminology knowledge, and the ability to multi-task in a fast-paced clinical environment.

Qualifications

• High School Diploma or GED required.
• Less than 1 year to 1 year experience providing high quality customer service required, preferably in health care.
• Experience with computerized scheduling/registration systems and electronic records preferred.
• One year of relevant professional-level work experience may substitute for education.

Responsibilities

• Contributes to department goals and adheres to policies, procedures, quality and safety standards.
• Manages patient intake, screens for urgency, verifies insurance, explains payment responsibility, and collects copays.
• Schedules appointments, followups and referrals; prepares test requisitions as applicable.
• Answers phones per policy; provides telephone triage and routes messages as needed.
• Prepares and updates forms, reports, and patient records; scans and indexes documents.
• Contacts patients regarding missed appointments; tracks no-shows and updates system data.
• Performs check-out: inputs charges and verifies demographics/insurance; ensures timely billing.
• Supports implementation of new technology and processes to improve patient experience.
• Ensures smooth patient flow and effective communication among staff and providers.
• Maintains neat work areas representing MedStar Health positively.
• Participates in meetings and committees as needed; supports quality improvement initiatives.

Skills

Customer service

Interpersonal communication

Telephone etiquette

Medical terminology knowledge

Oral and written communication

Education

High School Diploma or GED

Tools

IDX/GE Centricity

Job description

About the Job

General Summary of Position

MedStar Ambulatory Services is committed to providing world-class compassionate care to every patient every time at every touch point. All associates are accountable for their role in meeting patient experience standards.Serves as the initial contact person at the medical practice or hospital department and greets patients in a courteous and professional manner. Coordinates efficient patient flow through the practice or hospital department assigned. Makes appointments registers patients collects co-payments Time-of-Service (TOS) payment processing updates demographic and insurance information and provides patients with follow-up appointments and requisitions for tests.

Primary Duties and Responsibilities

• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Manages the intake of patients into the practice screens for emergent conditions registers verifies insurance and explains patient responsibility regarding payment for services and co-pays. Collects copayment prior to care posts time of service (TOS) payments collects and reviews of all encounter forms and prepares charge batches as assigned. Ensures appropriate and timely status assignment of all appointments.
• Schedules appointments including follow up and referral appointments. Completes requisitions for tests as applicable
• Answers the telephone in accordance with the policy and service expectations provides telephone triage; disseminates messages appropriately utilizing available technology and prioritizes calls appropriately and timely.
• Prepares updates and copies forms reports and records on a routine basis; scans imports and indexes regularly to keep information flowing into patients' medical record.
• Contacts patients regarding missed appointments; monitors and tracks no shows and enters data into system.
• Performs check-out procedures by inputting patient charges and verifying patient demographic and insurance information ensuring charges are entered in a timely manner in accordance with departmental procedures.
• Supports organization initiatives related to new technology clinical programs and improving the patient experience. Seeks opportunities for improvement in all administrative processes and services.
• Ensures optimal patient flow by managing variable and sometimes unpredictable patient volume throughout the day and by providing backup to other members of the team. Interacts effectively with colleagues medical providers and others to communicate essential information and to ensure a high level of patient experience.
• Takes personal responsibility for the neat appearance of the work location to include front office reception area break room and other assigned areas assuring each area represents MedStar Health in a positive manner.
• Participates in meetings and on committees as needed or assigned.
• Adheres to Medstar's high reliability organization (HRO) principles and embodies Just Culture standards.
• Participates in multi-disciplinary quality and service improvement teams.

Minimal Qualifications

Education

• High School Diploma or GED required

Experience

• Less than 1 year 6 months - 1 year experience providing high quality customer service required preferably in a health care setting. Preference given to candidates whose experience includes the use of computerized schedules registration systems and electronic records required
• Working knowledge of IDX/GE centricity business preferred
• One year of relevant professional-level work experience may be substituted for one year of required education.

Licenses and Certifications

• CPR - Cardiac Pulmonary Resuscitation (includes BLS and NRP) for healthcare providers from either the American Heart Association (AHA) or American Red Cross within 90 Days required and
• Additional unit/specialty certifications may vary by department or business unit.

Knowledge Skills and Abilities

• Excellent interpersonal communication and customer service skills and good telephone etiquette.
• Requires knowledge of medical terminology and effective oral and written communication skills.
• Must possess the ability to perform in a high-pressure environment to organize and prioritize work to deal effectively and professionally with a variety of different individuals and to support and monitor the needs of multiple medical providers.

This position has a hiring range of

USD $18.70 - USD $32.72 /Hr.