Patient Registrar - Full Time

Mercy Health Corporation; Janesville (WI); On-site; USD 24,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & Disability Insurance

FSA/HSA Options

Paid time off

Parental and caregiver leave

Tuition and certification reimburseme

Well-being Programs

Employee Discounts

On-Demand Pay

Financial Education

Annual recognition/awards events

Community service opportunities

Job summary

Mercyhealth in Wisconsin seeks an ER/Registration Associate responsible for greeting patients, collecting demographics, insurance info, and guiding visitors through the facility. You will process registrations, verify information, and entry data into EPIC accurately to keep patient flow smooth.

The role emphasizes a friendly, professional demeanor, teamwork, and compliance with privacy and billing procedures, with on-site shifts and potential overtime during peak periods.

Qualifications

• Graduate of high school or equivalent preferred
• One to two years customer service experience required
• Knowledge of third-party payors preferred
• Medical terminology preferred

Responsibilities

• Engages in positive interactions; demonstrate friendliness by smiling and eye contact when greeting patients, visitors and customers.
• Provides shadowing and training to new partners.
• Uses good judgment in highly emotional and demanding situations.
• Arrives patient to the ER and Urgent Care.
• ISigns in or checking in hospital outpatient visits.
• Identifies patients in need of immediate care by visual assessment at time of registration, prioritizes registration by severity of complaint.
• Admits all surgical and direct admit patients.
• Schedules and checks in hospital outpatient lab patients.
• Identifies and selects patients using department identifiers to select correct EMR.
• Enters patient complaints/symptoms into EMR and completes all required arrival information.
• Generates patient armbands, face sheets, and patient labels.
• Verifies information before applying patient armband during traumas.
• Gathers and enters demographic, guarantor, and billing information into EPIC.
• Obtains necessary signatures and documents for inpatient and outpatient registrations.
• Verifies patient insurance information and updates as appropriate.
• Identifies patients in ER with out-of-network insurance and completes paperwork.
• Identifies patients without insurance and coordinates with financial counselors.
• Completes MSPQ for Medicare patients.
• Collects co-pays and self-pay payments.
• Assists with coordination of patients into appropriate unit.
• Provides accurate information to patients, visitors, and customers.
• Assists other departments at Mercyhealth locations to notify when patients have arrived.
• Assists EMS/EMT to arrive patients and provide billing paperwork.
• Performs Pre-admission and Pre-registration functions.
• Provides admission information and signs required Medicare forms.
• Secures and returns patient valuables per policy.
• Supports staff during EPIC downtime or disaster mode.
• Provides transportation vouchers and payment support for patients.
• Maintains cash drawer and balances at shift end.
• Resolves registration errors to ensure timely billing.
• Assesses need for interpreters and coordinates services.
• Manages inquiries by phone and outbound calls as needed.
• Monitors security and communicates with staff and patients.
• Directs patients and visitors to correct areas.
• Demonstrates teamwork across departments.
• Follows healthcare regulations and updates leadership as needed.
• Performs light cleaning of registration, lobby and waiting areas.
• Completes required education courses as assigned.
• May work alternate shifts, weekends, and overtime during peak periods.
• Performs other duties as assigned.

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Engages in positive interactions; demonstrate friendliness by smiling and making eye contact when greeting all patients, visitors and customers. Provide helpful assistance in anticipating and responding to the needs of our patients, visitors and customers and staying calm under pressure to deal effectively with difficult people.
• Participates in team building activities, continuous quality improvement activities and educational experiences in support of departmental or Mercyhealth initiatives.
• Provides shadowing and training to new partners.
• Uses good judgment in highly emotional and demanding situations.
• Arrives patient to the ER and Urgent Care.
• ISigns in or checking in hospital outpatient visits.
• Identifies patients in need of immediate care by visual assessment at time of registration, prioritizes patient registration by severity of complaint, and monitors waiting area for changing patient conditions and alerts triage RN to the need to re-evaluate patients.
• Admits all surgical and direct admit patients.
• Schedules and checks in hospital outpatient lab patients.
• Identifies and selects patients using department required patient identifiers to select correct electronic medical record. Thus, reducing the chance for privacy, medical or duplicate medical record errors.
• Enters patient's complaints/symptoms and them in the appropriate order based on severity of symptoms. Also completing all other required arrival information with the electronic medical record.
• Generates patient arm band, face sheet, and patient labels.
• Verifies information before quickly applying patient armband during traumas or other chaotic situations.
• Gathers and enters into EPIC all necessary demographic, guarantors, and billing information from patients/family.
• Obtains necessary signatures and documents for inpatient and outpatient registrations.
• Verifies patient insurance information and updates insurance information as appropriate.
• Identifies patients in the ER that have an out of network insurance and provides this information to the appropriate ED partners. Completes our out of network paperwork and adds an account note documenting conversation with staff and that paperwork was completed.
• Identifies patients without insurance and works closely with patient financial counselors to help facilitate self-pay services for patients without insurance.
• Identifies appropriate primary/secondary payees.
• Completes MSPQ as required for Medicare patients.
• Collects all applicable co-pay's, self-pay payments, and in some cases pre-payment for services.
• Assists with coordination of patients into the appropriate unit.
• Provides accurate information and timely updates to patients, visitors, and customers.
• Assists other departments at various hospital locations to notify when patients have arrived.
• Assists outside EMS/EMT agencies to arrive patients to the facility and provide paperwork for billing purposes.
• Performs Pre-admission functions for patients.
• Performs Pre-registration functions for patients.
• Upon admission provides patients with admission information such as the VIP Folder as needed.
• Obtains signatures for Medicare forms as required for admission within required timeframe.
• Properly secures and returns all patient valuables in accordance with Mercyhealth policy.
• Assists hospital staff to facilitate patient care during periods of EPIC Downtime or during disaster mode.
• Assists nursing staff to provide transportation vouchers and payment for transportation services for patients.
• Maintains an accurate cash drawer.
• Closes and balances cash drawer at the end of each shift in compliance with our cash handling policy.
• Manages work queues to resolve registration errors thus allowing patient bills to process in a timely manner.
• Assesses and determines situations requiring an interpreter and when to use interpreter services effectively.
• Logs in, answers, returns, and transfers all incoming telephone inquiries. Additionally makes outbound calls as needed.
• Monitors security cameras and door entry systems in a polite manner and communicates information to the appropriate staff, patient or visitor.
• Addresses questions or concerns promptly or identifies appropriate resource to do so.
• Uses effective service recovery skills to solve problems or service breakdowns when they occur.
• Remains flexible and reliable to react to frequent changes in duties and volume of work to meet the needs of our many locations and patients.
• Manages work schedule efficiently to ensure all tasks and assignments are completed on time.
• Presents a friendly, approachable, professional demeanor and appearance.
• Completes travel screening questionnaire for every patient, visitor and customer that enters the facility.
• Tracks patient's visitors as needed and appropriate based on current hospital guidelines.
• Provides directions, helps or escorts patients/visitors to the correct area.
• Demonstrates teamwork by helping co-workers in and across departments.
• Communicates appropriately, clearly, and timely to leadership team, charge nurse, physician and partners.
• Uses excellent judgment to notify leadership team of all unusual occurrence or situations requiring leadership team attention or action.
• Uses organizational and departmental resources efficiently.
• Follows local, state, and federal healthcare regulations.
• Performs light duty cleaning or registration, lobby and waiting room areas.
• Completes all required educational courses as assigned by leadership.
• May be required to work alternate shifts, weekends, and overtime during peak periods.
• Performs other duties as assigned.

EDUCATION AND/OR EXPERIENCE

Graduate of high school or equivalent preferred
One to two years customer service experience required
Knowledge of third-party payors preferred
Medical terminology preferred

CERTIFICATION/LICENSURE

N/A

OTHER SKILLS AND ABILITIES

Self-starter with a willingness to try new ideas.
Positive can-do attitude coupled with a sense of urgency.
Knowledge of computer systems, to include navigation, typing, and data entry.
Detail oriented.
Strong oral and written communication skills.
Excellent problem solving, conflict management, time management and stress management skills in highly emotional and demanding situations.
Ability to use good judgment and utilize independent decision-making skills.
EPIC knowledge preferred but not required.
Able to work independently, as well as collaborate in a team environment.
Interpersonal skills to interact with patients to obtain needed information to communicate to partners and providers.

LEVEL OF SUPERVISION

Some independent judgment is required, but alternatives are limited by standard practices or procedures.

SUPERVISES

This job has no supervisory responsibilities.

PAY RANGE:

$17.23 - $25.84

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

At Mercyhealth, we don't simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.