Patient Portal Rep

Hugh Chatham Health; Milwaukee (WI); Remote; USD 30,000 - 45,000; Full time

Job summary

Advocate Health seeks a fully remote Patient Portal Support Specialist to handle patient inquiries about the portal, billing, and records. The role requires strong communication, empathy, and HIPAA knowledge. You will document actions and coordinate with multiple departments to resolve issues.

Applicants should have 2 years of healthcare customer service experience, solid computer skills, and the ability to work independently in a fast-paced environment while providing excellent service.

Qualifications

• High School Diploma required.
• Typically requires 2 years of experience in customer service, release of information, or health information records within healthcare.
• Excellent customer service and follow-up skills; HIPAA awareness.

Responsibilities

• Answer inbound messages and calls in a high-volume call center to service and retain customers.
• Respond to complaints and resolve problems using standard recovery guidelines; handle escalated calls.
• Document actions accurately and assist with patient portal, billing, and HIPAA change requests.
• Support teams, troubleshoot issues, and assist in training as needed.
• Investigate inquiries from patients/proxies and physician offices; gather information as needed.

Skills

Customer service

Communication

Computer skills

Teamwork

Time management

Escalations handling

Empathy

Education

High School Diploma

Tools

Microsoft Office

EMR systems

Job description

Department

13238 Enterprise Revenue Cycle - HIM Ops ROI Patient Portal Support

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

JOB IS FULLY REMOTE.

Pay Range

$21.85 - $32.80

Major Responsibilities

• Answers inbound messages and calls and responds to customer needs in a high volume call center environment to service and retain customers.
• Responds to complaints and resolves problems using established service recovery guidelines. Handles all escalated calls, attempting to resolve issues before they become escalated complaints.
• Takes action, using appropriate discretion, to address customer needs, resolve issues, and provide outstanding customer service. Works with appropriate departments to resolve questions and or issues related to the patient portal, billing, release of information, and HIPAA patient change requests (amendments). Accurately documents and updates actions taken.
• Acts as a resource, assists teams and is able to perform more complex issues/problem solving and resolution, and may assist in providing necessary employee training.
• Investigates and responds to all phone and/or written inquiries from patients/proxies and physician offices. Makes calls to outside sources for additional information to ensure that all inquiries are resolved.
• Gathers and documents information and troubleshoots customer inquiries and issues by recognizing trends and reporting to higher level as needed. Obtains and reports daily, weekly and monthly statistics. May assist with monitoring and auditing work quality.
• Proactively follows up with the patient/proxy about information as needed to answer inquiries and resolve issues.
• Receives and identifies requests for patient portal proxy access. Reviews and verifies accuracy of proxy signatures. Ensures all proxy authorizations are in compliance with the request, authorization, policies, and State and Federal/HIPAA regulations and guidelines. Scans/files all proxy paperwork to the appropriate location of the health information record.
• Creates and updates detailed process documentation for departmental manual.

Licensure, Registration, And/or Certification Required

• None Required.

Education Required

• High School Graduate.

Experience Required

• Typically requires 2 years of experience in customer service, release of information, or health information records within a healthcare environment.

Knowledge, Skills & Abilities Required

• Excellent customer service and follow up skills. Ability to speak with customers to resolve customer issues, along with research and document the call on a computer.
• Works with a variety of customers and actively listens and responds with empathy to build rapport and understanding.
• Highly skilled with computers, including the use of Microsoft office or similar products, electronic mail and electronic medical record systems. Navigates between multiple systems and computer screens.
• Demonstrated ability to work well independently and as a team.
• Strong multi-tasking, organizational, and time management skills. Adapts well to change. Ability to prioritize workload, and work under pressure in a fast-paced environment with time constraints.
• Ability to handle all escalated calls and resolve issues before they become escalated complaints.
• Ability to represent Advocate Aurora Health and the company values to patients.

Physical Requirements And Working Conditions

• Exposed to normal office environment.
• Must be able to sit the majority of the workday. Must be able to reach above head, bend, and stoop.
• Must be able to lift and carry up to 20 lbs. frequently and up to 50 lbs. occasionally.
• Must be able to perform repetitive motions using hands, wrists and /or fingers.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.).

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.