Patient Experience Specialist II

OpenLoop Health, Inc.; Northern (KY); Hybrid; USD 55,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, and Vision plans

Flexible Spending/Health Savings

Flexible PTO

401(k) + Company Match

Life Insurance, Pet insurance, and más

Job summary

OpenLoop Health, Inc. is seeking a compassionate and detail-oriented Patient Experience Specialist II to join our remote team.

You will monitor client-facing support channels and resolve high-priority patient concerns, handling escalations with empathy across multiple platforms while ensuring HIPAA compliance. The ideal candidate has 3–5 years in customer service within telemedicine or digital health, proficient in Slack, Zoho, EMRs, and review management tools, and is highly organized to

Qualifications

• 3–5 years of customer service experience, preferably in telemedicine or digital health.
• Strong communication and empathy in handling escalated cases.
• Familiarity with HIPAA regulations and PHI handling.

Responsibilities

• Monitor and engage in Slack channels for real-time patient concerns.
• Investigate and resolve issues via phone or Zoho tickets with HIPAA-compliant processes.
• Address public reviews on Trustpilot, Google Reviews, and similar platforms.

Skills

Customer service

Healthcare experience

HIPAA compliance

Tools

Slack

Zoho

EMRs

Amazon Connect

Job description

About OpenLoop

OpenLoop was co-founded by CEO, Dr. Jon Lensing, and COO, Christian Williams, with the vision to bring care anywhere. Our telehealth support solutions are thoughtfully designed to streamline and simplify go-to-market care delivery for companies offering meaningful virtual support to patients across an expansive array of specialties, in all 50 states.

Patient Experience Specialist II

About The Role:

OpenLoop is seeking a compassionate and detail-oriented Patient Experience Specialist II to join our team remotely. In this role, you will be responsible for monitoring and managing client-facing support channels while resolving high-priority patient concerns. You'll handle complex and sensitive escalations with empathy and professionalism across multiple platforms, including issues related to medications, provider or staff interactions, billing, and more.

The ideal candidate is a strong communicator, highly organized, and experienced in healthcare operations. You should be comfortable navigating support systems and tools to deliver timely, empathetic, and effective solutions that improve the patient experience.

What You’ll Do:

• Actively monitor and engage in Slack channels used by internal support teams to address patient-facing concerns in real time.

• Investigate and resolve service related concerns, via phone or Zoho tickets, ensuring accurate tracking and effective resolution through collaboration with internal stakeholders

• Address reviews on platforms like Trustpilot, Google Reviews, and similar public forums.

• Conduct outbound calls and emails to follow up on escalated cases, provide status updates, or resolve outstanding concerns with clarity and empathy. Remain HIPAA compliant at all times.

• Answer inbound calls that have been escalated from our inbound phone agents to provide a higher level of resolution and support to patients.

• Work closely with clinical and non-clinical staff (e.g., CMAs, RNs, inbound support) to gain context and ensure a cohesive resolution path for the patient.

• Other duties assigned.

Who You Are:

• 3-5 years of experience in customer service, preferably within a telemedicine or digital health environment.

• Proven ability to manage sensitive or escalated conversations with professionalism and emotional intelligence.

• Working knowledge of HIPAA regulations and experience handling PHI (Protected Health Information) in a compliant manner is a plus.

• Proficiency with Slack, Zoho (or other CRM/ticketing systems), EMRs, Amazon Connect, and online review management tools.

• Ability to multitask and navigate multiple platforms, channels, etc, while prioritizing tasks.

• Excellent verbal and written communication skills.

About OpenLoop

OpenLoop was co-founded by CEO, Dr. Jon Lensing, and COO, Christian Williams, with the vision to bring healing anywhere. Our telehealth support solutions are thoughtfully designed to streamline and simplify go-to-market care delivery for companies offering meaningful virtual support to patients across an expansive array of specialties, in all 50 states.

Our Benefits

In addition, for salaried positions you would also be eligible for:

• Medical, Dental, and Vision plans

• Flexible Spending/Health Savings Accounts

• Flexible PTO

• 401(k) + Company Match

• Life Insurance, Pet insurance, and more

Our Company

We have a relatively flat organizational structure here at OpenLoop. Everyone is encouraged to bring ideas to the table and make things happen. This fits in well with our core values of Autonomy, Competence and Belonging, as we want everyone to feel empowered and supported to do their best work.