Patient Experience Representative I- Plastic Surgery (Waltham)

Boston Children's Hospital; Waltham (MA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

Boston Children’s Hospital is seeking an entry-level Patient Experience Representative I for our Waltham site. The role supports administrative operations within a clinical service and focuses on ensuring the best patient experience by coordinating services for patients and families.

Under supervision, you will greet and register patients, enroll them in the patient portal, schedule encounters, collect demographics and insurance information, and assist with billing and forms.

Qualifications

• High School Diploma or GED required.
• No healthcare experience required; basic customer service and computer skills.
• Ability to communicate clearly and empathetically with patients and families.
• Attention to detail and accuracy; able to work with diverse constituencies.

Responsibilities

• Provide courteous and effective customer service to patients, families, and visitors; route complex issues to supervision as needed.
• Greet, screen, direct, and register patients; enroll in patient portal.
• Coordinate with providers to manage patient issues; may rotate in call centers.
• Schedule patient encounters and procedures; monitor daily schedules and optimize flow.
• Attend shift handoffs and team huddles; support logistics for programs and presentations.
• Collect patient demographics and insurance information; obtain authorizations and verifications.
• Process co-pays and reconcile deposits; maintain accurate records in hospital systems.
• Transcribe treatment and billing data; liaise with departments for services.

Skills

Customer service

Communication

Empathy

Attention to detail

Education

High School Diploma/GED

Tools

EMR systems

Patient portal enrollment

Scheduling software

Billing systems

Job description

This position is onsite at the Waltham location.

Position Summary

The Patient Experience Representative I works under close supervision to provide support to the administrative operations of a clinical service and works to ensure the best possible patient experience by effectively coordinating services to patients and families. Demonstrates interest in and ability to departmental and organizational initiatives & projects with a focus on continuous process improvement. Performs various administrative functions requiring basic knowledge of programs and services.

Key Responsibilities

• Provides positive and effective customer service to patients, families, and visitors, responding to routine inquiries and involving supervisors for complex issues
• Greets, screens, directs, and registers patients; enrolls patients and caregivers in the patient portal
• Collaborates with referring providers and practices to manage complex patient issues; may rotate in call centers
• Schedules patient encounters and procedures under supervision; monitors daily schedules and coordinates flow to optimize patient experience
• Prepares for and attends shift handoffs and team huddles
• Collects patient vitals (e.g., height, weight, temperature) and completes questionnaires in EMR as needed
• Prepares examination rooms, assists patients, and ensures routine forms are ready for appointments
• Collects and processes patient demographics, insurance/payment, referral info, and clinical documentation; obtains authorizations and verifications
• Collects co-payments, reconciles deposits, and provides accurate records in hospital systems
• Transcribes treatment and billing data; communicates with other departments for clinical and administrative services
• Answers, screens, and routes calls; triages urgent calls and initiates emergency services when required
• Maintains calendars, schedules meetings/events, and supports logistics for departmental programs and presentations
• Processes prescription refills, letters, and external requests
• Participates in process improvement initiatives and supports internal changes to systems and procedures

Education

Minimum Qualifications

• High School Diploma/ GED

Experience

• No healthcare experience required - Basic customer service and computer skills.
• Makes use of customer service knowledge to assist patients and families in resolving problems.
• Conveys a positive demeanor when interacting with patients, families, and coworkers.
• Ability to communicate in a clear, effective manner both orally and in writing and demonstrate empathy in difficult personal situations.
• Ability to work with diverse internal and external constituencies.
• Demonstrates the ability to pay attention to detail and accuracy.

PER positions are currently eligible for a Sign-on Bonus of $2,000 for full time positions (not eligible for internal candidates and not eligible for former BCH employees who worked here in the past 12 months)

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.