Patient Experience Representative - Front Desk

Panorama Eyecare; Fort Collins (CO); On-site; USD 35,000 - 37,000; Full time

Benefits offered by this job

PTO Accruals Start at 3 Weeks

Comprehensive Medical and Dental Ins

Company Paid Optical Allowance

Company Paid Routine Eye Care

Short Term and Long-Term DisabilityIns

Educational Allowance

Generous Paid Holiday Program

401K With Company Match

Job summary

Panorama Eyecare in Fort Collins, CO is seeking a Patient Experience Representative - Front Desk to warmly greet patients, schedule appointments, and manage check-in/check-out for multiple doctors. The role emphasizes accuracy, courtesy, and efficient service in a fast-paced eyecare clinic.

You will verify insurance details, assist with basic billing inquiries, collect payments, and support patients with their questions while upholding confidentiality and professional standards.

Qualifications

• High school diploma or GED required or equivalent.
• Previous medical office experience preferred.
• Experience with scheduling software and patient check-in processes.
• Strong customer service and communication skills.
• Ability to verify insurance information and assist with basic billing queries.

Responsibilities

• Greet patients and check them in/out for multiple doctors.
• Verify insurance information and referrals; confirm appointments.
• Register patients in computer systems with accurate data.
• Answer questions per established office guidelines and policies.
• Schedule all in-office appointments and manage recalls.
• Collect payments and balance daily receipts.
• Maintain confidentiality of medical records and patient information.
• Assist patients with transportation arrangements and other needs.

Skills

Customer service

Communication

Phone etiquette

Scheduling

Confidentiality

Education

High school diploma or GED

Tools

Scheduling software

Billing/claims software

Electronic Medical Records (EMR)

Job description

Who We Are

At Panorama Eyecare, we are not just a team; we are a community of dedicated professionals united in our quest to provide the best eyecare anywhere. Our unflinching commitment to excellence and our core values are what make us an Employer of Choice. Join us in shaping the future of eyecare as we thrive together!

Description

Who We Are

At Panorama Eyecare, we are not just a team; we are a community of dedicated professionals united in our quest to provide the best eyecare anywhere. Our unflinching commitment to excellence and our core values are what make us an Employer of Choice. Join us in shaping the future of eyecare as we thrive together!

The Position

As a Patient Experience Representative - Front Desk at Panorama Eyecare, you will play a pivotal role in our mission to deliver the best eyecare. You'll be part of a collaborative team that values Partnership, Engagement, Excellence, and Stewardship. Together, we create an environment where mutual respect is at the forefront, equipping you with the tools, training, and empowerment necessary to excel in your role.

The Role

The successful Patient Experience Representative for the front desk will contribute to the fulfillment of Panorama Eyecare’s mission statement by greeting, making appointments, and checking patients in and out for each doctor in a friendly, organized, and efficient manner. They are also responsible for facilitating smooth patient flow within the office by following established office guidelines and serving as a general information source for patients.

• Greets patients upon their arrival to the office.
• Verifies patient information and confirms insurance information and referral status/authorizations.
• Obtains and retains knowledge of insurance company participation and requirements.
• Registers patients correctly and completely in computer, providing consistency for patient listing and billing information.
• Answers general questions for patients following established guidelines.
• Prints route slip for appropriate resource to proper location.
• Schedules all in-office appointments per recalls on route slips.
• Maintains awareness of schedule and problem solves when needed.
• Collects payments from patients and correctly balances all collected monies against receipts.
• Answers questions regarding insurance billing and office financial policies.
• Generates and dispenses tokens for the Patient Portal for every patient.
• Enters recalls in computer for future appointments.
• Assists patients as needed with calling for transportation, writing checks, dialing phone numbers, etc.
• Directs patients to appropriate locations- main waiting room, optical, restrooms, ASC, etc.
• Maintains the goal of providing the highest level of customer service to patients.
• Assists in maintaining work area and reception area including making coffee, organizing magazines, picking up trash on floors.
• Basic understanding of phone etiquette, understanding how to differentiate inner-office or outer-office calls; able to transfer calls successfully to the correct department.
• Takes initiative when there is a task that needs to be completed. Does not remain idle when there is work to be done.
• Ensures confidentiality of medical records and patient information
• Other duties as assigned.

Requirements

Who You Are

• High school diploma or GED.
• Previous experience in a medical office setting preferred.
• Word processing/computer scheduling experience.
• Knowledge of typical office work environment.
• Previous customer service experience preferred.

Additional Job Details

• Works at the Eye Center of Northern Colorado Precision clinic located at 3151 Precision Dr. Fort Collins, CO 80528.
• This is a Full-Time Position.
• Compensation for this role will be $17 - $18 an hour based on experience.

Our Growth Opportunities

At Panorama Eyecare, we care about our employee’s ability to grow within the company. Therefore, we have created career growth plans that allow employees the ability to work toward their professional growth. We encourage all employees to apply for internal openings they may be qualified for, and we welcome the opportunity to interview and coach employees on how to grow.

Our Employee Perks

• PTO Accruals Start at 3 Weeks
• Comprehensive Medical and Dental Insurance
• Company Paid Optical Allowance
• Company Paid Routine Eye Care
• Short Term and Long-Term Disability Insurances
• Educational Allowance
• Generous Paid Holiday Program
• 401K With Company Match

Join Our Team!

Embark on a rewarding journey with Panorama Eyecare and become part of a team that embodies the values of Partnership, Engagement, Excellence, and Stewardship. As an Eyecare Professional, you will not only provide exceptional patient care, but also shape the future of our practices. Together, we are transforming the eyecare landscape.

EEOC

Panorama Eyecare is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any characteristic protected by law.