Patient Coordinator (Medical Receptionist)

Colorado In Motion; Brookfield (CT); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

Paid Time Off

Parental Leave Benefits

401(k) with employer matching up to 4%

Job summary

Confluent Health is seeking a Care Coordinator to provide a welcoming, professional first impression and manage front desk operations at our Brookfield clinic.

You will greet patients, schedule visits, verify insurance, and assist with referrals while maintaining HIPAA standards and a calm, organized demeanor in a fast-paced environment.

Qualifications

• High School Diploma or GED required.
• Experience in customer-facing roles preferred.
• Ability to multitask and stay organized in a fast-paced environment.
• Comfortable communicating on the phone and handling upset callers with professionalism.

Responsibilities

• Manage front desk operations including patient check-in/out, scheduling, and insurance verification/authorization.
• Answer phone calls and respond to referrals with clear information for patients and referral sources.
• Maintain patient records and ensure accurate data entry and privacy per HIPAA standards.
• Follow up on appointments, waitlists, and cancellations to keep patient flow smooth.

Skills

Customer service

Phone communication

Organization

Attention to detail

Basic computer skills

Education

High School Diploma or GED

Tools

EMR navigation

Scheduling software

Spreadsheets

Job description

Overview

At Confluent Health and our family of affiliated brands, Care Coordinators are the heartbeat of the clinic. They are the first voice a patient hears and the first face they see. You set the tone for the entire patient experience: organized, warm, and professional from the very first call through every visit. This is a fast-paced, multi-tasking role where no two days look the same, and where your ability to stay calm, follow through, and take ownership makes a direct impact on patients and the clinical team.

What we offer:

• Health, Dental, and Vision Insurance
• Paid Time Off
• Family Building and Parental Leave Benefits
• 401(k) with employer matching up to 4%
• Structured onboarding with a 30/60/90-day development plan and ongoing support from clinic leadership
• Clear growth pathways; many of our front desk team members have advanced into clinic management, operations, and leadership roles
• A collaborative team culture where no one is left on an island; you'll have access to leadership and a built-in buddy system across clinic locations

• Create a welcoming, professional first impression for patients, visitors, and referral sources
• Manage front desk operations including patient check-in, check-out, scheduling, insurance verification/authorization, and phone calls
• Review, schedule, and follow up on incoming referrals by gathering information, creating or updating patient records, and helping patients understand next steps
• Keep patient flow and schedules moving by confirming appointments, working waitlists, filling cancellations, and following up with patients who need future visits
• Collect copays, balances, and other patient payments accurately and professionally, including basic payment tracking or reconciliation when needed
• Protect patient privacy and uphold HIPAA standards in all front desk interactions and documentation

Qualifications

• You don't need a healthcare background to be great in this role — but you do need to be someone who genuinely enjoys helping people, thrives in a busy environment, and takes ownership of your work. If you've worked in any customer-facing role and want to build a career in healthcare, we want to hear from you.

• High School Diploma or GED required
• 1+ year of experience in a customer-facing or patient-facing role, this could include retail, hospitality, call center, medical reception, or any setting where you regularly interacted with the public in person or over the phone
• Demonstrated ability to manage multiple tasks at once while staying organized and detail-oriented
• Comfortable and confident communicating on the phone, including handling upset or frustrated callers with patience and professionalism
• Basic computer proficiency: comfortable learning new systems, navigating scheduling software, sending emails, and working in spreadsheets
• No prior medical experience required — we provide comprehensive training including EMR navigation, insurance fundamentals, scheduling workflows, and phone etiquette

About

Compensation: $18.00-$19.00 per hour, based on experience.

Schedule: 20 hours per week, Monday through Friday

Location: 31 Old Route 7 Brookfield, Connecticut 06804

Confluent Health, LLC and its affiliates are equal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, marital status, age, disability, veteran status, or other applicable legally protected characteristics. If you need assistance or would like to request an accommodation due to a disability, please contact us at [e-mail].