Patient Care Coordinator - Medical Oncology

Fred Hutchinson Cancer Research Center; Seattle (WA); Hybrid; USD 3,721,000 - 5,297,000; Full time

Benefits offered by this job

Medical/Vision

Dental

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Onsite health clinic

Job summary

Fred Hutchinson Cancer Center, based in Seattle, seeks a Patient Care Coordinator I to manage complex scheduling across multiple care settings and to develop trusted patient relationships. The role uses heavy multi-system scheduling, with a focus on continuity of care and peak patient experience.

The hybrid position supports a Monday–Friday 8:30 am–5:00 pm schedule, and involves collaboration with care teams, providers, and patients, ensuring accurate data entry and timely communications.

Qualifications

• High school graduate or equivalent.
• Ability to work independently, organize, and prioritize concurrent responsibilities and demand.
• Ability to communicate verbally in person, on the phone, and in writing in a clear and concise manner.
• Proficient in the use of word processing (MS Word), email, and data entry in a Windows-based environment.
• Demonstrated customer service skills.
• Ability to solve complex problems and meet patient needs.
• Ability to work in a high pressure, deadline oriented, and complex health care environment.
• Active listening skills.
• Ability to build relationships while maintaining appropriate boundaries.
• Coping skills.
• Ability to identify and triage issues appropriately.
• Attention to detail to ensure scheduling accuracy.

Responsibilities

• Schedules all patient appointments within Fred Hutch and outside consults and referrals; communicates schedule to patients.
• Works with patients, families, providers, and staff to identify needs and resolve problems.
• Update patient and caregiver contact information in the EHR.
• Communicates with providers and staff regarding scheduling needs and requests.
• Manages and prioritizes scheduling requests.
• Recognizes emergencies and initiates correct code procedures.
• Supports department functions and may take on additional duties like cross coverage or special projects.
• Assists with training of new staff.
• Update/block provider templates for just in time needs.
• Triage calls from referring physicians, patients, and others seeking care at Fred Hutch.
• Collects and enters patient demographic and insurance information into registration databases.
• Assists with financial clearance as necessary.
• Distributes work to Program Assistant and/or Coordinator Assistant as appropriate.

Skills

High school diploma

Independence

Verbal communication

MS Word & Email

Customer service

Problem solving

Attention to detail

Active listening

Relationship building

Coping skills

Issue triage

Education

Bachelor's degree

2+ years patient care experience

Epic scheduling software experience

Tools

Epic scheduling software

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Patient Care Coordinator I is a member of a dynamic team and acts as a professional liaison for patients and families, care providers, other Fred Hutch departments and Alliance members. The role uses critical thinking skills to facilitate and operationalize complex scheduling requests through heavy use of multiple computer systems. The role provides continuity of care by ensuring a smooth transition between care settings and by developing a trusted relationship with patients to identify and assist with each patient’s individual needs that may arise related to the care they receive.

This is a hybrid position. The schedule for this position is Monday- Friday from 8:30 am to 5:00 pm.

Responsibilities

• Schedules all patient appointments related to treatment within Fred Hutch as well as outside consults and referrals and communicates schedule directly to patients. Coordinates scheduling with other departments to ensure efficient patient flow.


• Works closely with patients, families, visitors, providers, and staff to identify needs, answer questions, resolve problems, provide information, and follow up.


• Update patient and caregiver contact information in EHR when needed.


• Communicates with providers (physicians, therapists, etc.) technologists, and nurses regarding the patient's scheduling needs, treatment schedule, and additional requests. Notifies appropriate parties as needed.


• Manages and prioritizes scheduling requests.


• Recognizes emergency situations and initiates correct code procedures.


• Supports the overall function of the department, and may be required to take on additional duties such as cross coverage, special projects, etc.


• Assists with the training of new staff


• Update/block provider templates for just in time needs


• Triage calls from referring physicians, patients, family members, and others wishing to access care at Fred Hutch.


• Collects and enters patient demographic and insurance information and enters into registration databases.


• Assists with the financial clearance process as necessary


• Distributes work to the Program Assistant and/or Patient Care Coordinator Assistant as appropriate

Qualifications

Required:

• High school graduate or equivalent


• Ability to work independently, organize, and prioritize concurrent responsibilities and demand


• Ability to communicate verbally in person, on the phone, and in writing in a clear and concise manner


• Proficient in the use of word processing (MS Word), email, and data entry in a Windows-based environment


• Demonstrated customer service skills


• Ability to solve complex problems and meet patient needs


• Ability to work in a high pressure, deadline oriented, and complex health care environment


• Ability to review work to identify and eliminate errors and omissions


• Active listening skills.


• Ability to build relationships while maintaining appropriate boundaries.


• Coping skills.


• Ability to identify and triage issues appropriately.


• Attention to detail to ensure scheduling accuracy.

Preferred:

• Bachelor's degree (BA or BS)


• Minimum of 2 years of experience in a patient care setting preferred


• Experience with Epic or other scheduling and registration software

The hourly pay range for this position is from $27.01 to $38.45 and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

This is a hybrid position. The schedule for this position is Monday- Friday from 8:30 am to 5:00 pm.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.