Patient Care Coordinator II

Orthopedic ONE; Grove City (OH); On-site; USD 32,000 - 46,000; Full time

Job summary

Orthopedic One is seeking a Medical Assistant/Patient Care Coordinator in Grove City, Ohio. You will assist physicians, coordinate patient flow, and act as liaison among patients, staff, and physicians, supporting both clinical and administrative tasks.

Responsibilities include patient education, triage calls, preparing for exams, handling pre-certifications, scheduling tests, and ensuring proper documentation for surgery planning and billing. CPR certification required.

Qualifications

• Completion of medical assisting or an equivalent education program.
• CPR certification is required or current.

Responsibilities

• Assists physicians during office hours by facilitating patient flow and preparing for exams.
• Provides patient education related to treatment and instructions.
• Answers, triages and returns phone calls; communicates schedule changes.
• Obtains insurance pre-certification as needed and assists with surgery paperwork.
• Schedules pre-admission testing and ensures proper documentation for billing and compliance.
• Prepares supplies and injections; retrieves x-rays/MRI and other records for physicians.

Education

Medical assisting or comparable education

CPR certification

Job description

POSITION SUMMARY

• Assists physicians and staff in coordinating and providing patient care. Functions as primary liaison between patients, staff, and physicians.

RESPONSIBILITIES AND ACCOUNTABILITIES

Clinical:

• Assists surgeon during office hours by facilitating patient flow, accompanying patients to exam/procedure rooms, assisting patients as needed with walking, transfers, dressing, specimen collection and preparing for exam.
• Provides patient education related to treatment
• Answers, triages and returns phone calls
• Communicates changes to clinic schedule as needed
• Removes or applies wound dressing
• Assists in the application or teaching related to bracing/casting
• Removes sutures or staples after physician assessment of wound
• Prepares supplies and draw up injections for physician
• Electronically retrieves x-ray, MRI, or other records for physician

Administrative:

• Obtains insurance pre-certification as needed for diagnostic procedures, treatment, medication, or surgery.
• Books surgery and completes all associated surgery paperwork, prepares consents, etc.
• Schedules pre-admission testing for patients by contacting PCP or hospital
• Assures that any special surgical instruments/devices or DME have been ordered for surgery and post op care
• Sends completed pre-admission testing to appropriate surgery location prior to patient surgery
• Prepares x-rays and other patient information for doctor to take to surgery
• Completes disability forms or other documents requested by patients, reviewing with physicians as needed
• Works with Patient Accounts department to ensure that hospital charges or consults are entered for billing and works to resolve any missing ticket reports or answer any coding questions
• Provides coverage for vacation/sick calls from other clinicians
• Develops and maintains pre-op patient education program. May be class format or one-on-one incorporating printed materials, audio/visual aids, etc. to ensure patients receive and understand pre-operative instructions
• Places prescription refill orders at direction of physician

TEAMWORK

Teamwork:

• Willingly provides coverage, volunteers assistance, and maintains workflows within department as needed without direct instruction/supervision.
• Works cooperatively and refrains from participating in negative conversations.
• Shares knowledge and insights with co-workers in a constructive manner.
• Works to solve problems and address conflicts with appropriate person directly before involving leadership or uninvolved peers.
• Is considerate of others in the work environment with regard to taking breaks or meal periods, use of computer and phone, noise level in the department, etc.

POLICIES AND PROCEDURES

Policies and Procedures

• Knows and complies with policies and procedures as enumerated in the Orthopedic One Employee Handbook and policies and procedures documents.
• Provides assistance and support to leadership in implementing policies and procedures as necessary.
• Actively participates in training, and conducting day to day work activity by adhering to all policies and procedures as enumerated in compliance and risk management programs.

QUALIFICATIONS

Education, Experience, Certification and Licensure Requirements:

• Candidates will be required to have completed a medical assisting or comparable education. Certification related to the educational program is desired. Prior experience in a physician office setting is essential, preferably in an orthopedic or surgical environment. Previous casting experience desired. Must maintain current CPR certification.
  

POSITION SUMMARY

• Assists physicians and staff in coordinating and providing patient care. Functions as primary liaison between patients, staff, and physicians.

RESPONSIBILITIES AND ACCOUNTABILITIES

Clinical:

• Assists surgeon during office hours by facilitating patient flow, accompanying patients to exam/procedure rooms, assisting patients as needed with walking, transfers, dressing, specimen collection and preparing for exam.
• Provides patient education related to treatment
• Answers, triages and returns phone calls
• Communicates changes to clinic schedule as needed

Patient Care:

• Removes or applies wound dressing
• Assists in the application or teaching related to bracing/casting
• Removes sutures or staples after physician assessment of wound
• Prepares supplies and draw up injections for physician
• Electronically retrieves x-ray, MRI, or other records for physician

Administrative:

• Obtains insurance pre-certification as needed for diagnostic procedures, treatment, medication, or surgery.
• Books surgery and completes all associated surgery paperwork, prepares consents, etc.
• Schedules pre-admission testing for patients by contacting PCP or hospital
• Assures that any special surgical instruments/devices or DME have been ordered for surgery and post op care
• Sends completed pre-admission testing to appropriate surgery location prior to patient surgery
• Prepares x-rays and other patient information for doctor to take to surgery
• Completes disability forms or other documents requested by patients, reviewing with physicians as needed
• Works with Patient Accounts department to ensure that hospital charges or consults are entered for billing and works to resolve any missing ticket reports or answer any coding questions
• Provides coverage for vacation/sick calls from other clinicians
• Develops and maintains pre-op patient education program. May be class format or one‑on‑one incorporating printed materials, audio/visual aids, etc. to ensure patients receive and understand pre‑operative instructions
• Places prescription refill orders at direction of physician

TEAMWORK

Teamwork:

• Willingly provides coverage, volunteers assistance, and maintains workflows within department as needed without direct instruction/supervision.
• Works cooperatively and refrains from participating in negative conversations.
• Shares knowledge and insights with co-workers in a constructive manner.
• Works to solve problems and address conflicts with appropriate person directly before involving leadership or uninvolved peers.
• Is considerate of others in the work environment with regard to taking breaks or meal periods, use of computer and phone, noise level in the department, etc.

POLICIES AND PROCEDURES

Policies and Procedures

• Knows and complies with policies and procedures as enumerated in the Orthopedic One Employee Handbook and policies and procedures documents.
• Provides assistance and support to leadership in implementing policies and procedures as necessary.
• Actively participates in training, and conducting day to day work activity by adhering to all policies and procedures as enumerated in compliance and risk management programs.

QUALIFICATIONS

Education, Experience, Certification and Licensure Requirements:

• Candidates will be required to have completed a medical assisting or comparable education. Certification related to the educational program is desired. Prior experience in a physician office setting is essential, preferably in an orthopedic or surgical environment. Previous casting experience desired. Must maintain current CPR certification.
  

Location: Orthopedic One

• Patient Care Coordinator Schedule: Regular Full Time, Day Shift