Patient Care Coordinator - Grants Pass

OnePeak Medical Office & Corporate; Grants Pass (OR); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with Company Match

Voluntary LTD

FSA

Accident Insurance

Critical Illness Insurance

Paid Time Off

Paid Holidays

Employee and Family Discounts

Job summary

OnePeak Medical is seeking a Patient Care Coordinator to be the first contact for patients, delivering exceptional service in person and by phone. This role ensures accurate PCP listing, handles scheduling, registrations, and payments while maintaining confidentiality under HIPAA.

Ideal candidates have front desk or medical office scheduling experience, PM/EHR familiarity, and strong communication and teamwork skills in a fast-paced setting. Some travel to other clinics may be required.

Qualifications

• High school diploma or equivalent required.
• 6 months of customer service experience required.
• 6 months of front desk reception or scheduling experience in a medical office preferred.
• Prior PM/EHR experience preferred.
• Proficiency in Microsoft Office Suite preferred.
• Knowledge of medical billing and insurance payors preferred.

Responsibilities

• Provide outstanding customer service to patients and visitors.
• Manage a multi-line phone system, routing calls and scheduling appointments.
• Register patients and update demographic and insurance information.
• Maintain PCP accuracy and update payment method details at appointments.
• Collect payments and document in the EPM; note reasons if unable to pay.
• Maintain reception area and office files; support leadership with issues.

Skills

Customer service

Communication

Multitasking

Scheduling

Teamwork

Problem-solving

HIPAA compliance

Education

High school diploma

PM/EHR experience

Microsoft Office

Medical billing knowledge

Tools

PM/EHR software

Microsoft Office Suite

Medical billing software

Job description

Mission| Empowering healthier lives by making root-cause medicine accessible to everyone.

Vision| Leading a new era of healthcare where root-cause medicine is the standard of care.

Our Company: At OnePeak Medical, we are a team of dedicated caregivers who are passionate about providing exceptional healthcare services. Our mission is to redefine primary care by offering innovative, integrated health solutions aimed at optimizing wellbeing. We seek individuals who share our commitment to innovation and growth and empower our frontline healthcare providers with the latest resources to excel in their roles.

As a Patient Care Coordinator , you will be the initial point of contact for patients and visitors, whether in person or over the phone. Your role is pivotal in maintaining high patient satisfaction through the delivery of exceptional customer service.

Duties and Responsibilities:

• Provide outstanding customer service, offering a warm and positive welcome to patients and visitors, both in person and via phone.
• Ensure accurate listing of the Primary Care Provider (PCP) in the patient's chart.
• Adhere to all OnePeak Medical policies and procedures as outlined in the Employee Handbook, including maintaining the confidentiality of restricted areas, key-less entry codes, and computer system passwords.
• Manage a multi-line telephone system, routing calls, addressing general inquiries, and scheduling patient appointments.
• Register patients and update their demographic and insurance information, as well as the patient portal.
• Scrutinize schedules to guarantee accuracy in appointments and visit preparedness.
• Always verify the accuracy of patient information during appointment scheduling, informing patients of any required documentation changes.
• Confirm the correctness and update the method of payment (insurance or cash pay) at each appointment.
• Collect payments when necessary, including copays, outstanding balances, or no-show fees, and document them in the EPM. If a patient cannot pay, document the reason.
• Maintain the reception desk, waiting areas, and office files.
• Utilize problem-solving and conflict-resolution skills when addressing patient complaints, directing them to appropriate leadership when necessary.
• Attend department and clinical meetings as scheduled.
• Fulfill any additional responsibilities as required to support OnePeak Medical

Skills and Qualifications:

• Demonstrate OnePeak values (Teamwork, Informed, Respect, Balance, Excellence).
• Hold oneself accountable for achieving measurable, high-quality, timely, and cost-effective results.
• Exhibit excellent customer service and teamwork skills, fostering a welcoming and positive atmosphere.
• Effectively communicate with patients, staff, and providers.
• Display confidence and skill knowledge.
• Uphold company core values and treat others with respect.
• Possess good judgment, making timely and sound decisions.
• Embrace an attitude of continuous improvement.
• Demonstrate strong interpersonal skills and professionalism.
• Excel in listening, with a willingness to accept constructive feedback.
• Maintain strict adherence to patient confidentiality standards as outlined by HIPAA.
• Manage time effectively, with the ability to multitask, prioritize, and organize workloads.
• Thrive in a fast-paced environment.
• Be flexible and able to meet business needs, potentially involving travel to other clinics.
• If required, possess a valid driver's license, and maintain a personal vehicle in compliance with state laws and insurance requirements.

Education and Experience:

• High school diploma or equivalent – required
• 6 months of customer service experience – required
• 6 months of front desk reception or scheduling experience in a medical office – strongly preferred
• Prior PM/EHR experience – strongly preferred
• Proficiency in Microsoft Office Suite – strongly preferred
• Computer/Tech Savvy – strongly preferred
• Knowledge and experience with medical billing and insurance payors, including Medicare, Medicaid, Private Insurance, and Managed Care Programs – strongly preferred

Physical Requirements:

• Move supplies up to 25 lbs
• Lift equipment up to 25 lbs
• Standing and walking 50% of time
• Typing and sitting 50% of time

Salary Range for this Role

$18.54 - $21.82 USD

Benefits (for Full-Time Employees):

• Medical, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan with Company Match
• Voluntary LTD, FSA, Accident, Critical Illness
• Paid Time Off and Paid Holidays
• Employee and Family Discounts