Patient Care Coordinator (Burnsville, MN)

Audibel; Burnsville (MN); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan with company匹

Job summary

Audibel is seeking an organized front-office professional to manage patient intake, scheduling, and accounts receivable for our clinic team. You will greet patients, coordinate appointments, and ensure accurate record-keeping and privacy protections.

The role includes supporting outreach and special events to grow patient relationships. The ideal candidate has 1-2 years in customer service or retail, strong communication skills, and proficiency with office software.

Qualifications

• High school diploma or GED required.
• 1-2 years’ experience in customer service or retail preferred.
• Proficient computer skills; experience with Sycle, Pay Junction, Microsoft 365 or similar systems.

Responsibilities

• Greet and check-in patients according to company standards.
• Manage front desk and schedule patient appointments.
• Handle accounts receivable and deposits; maintain cash register and reconcile deposits.
• Maintain patient records and HIPAA compliance.
• Assist in outreach and marketing efforts to build patient base.

Skills

Excellent Customer Service

Organize & multitask

Computer literacy

Communication skills

Attention to privacy (HIPAA)

Education

High school diploma or GED

Tools

Sycle

Pay Junction

Microsoft 365

Job description

At Starkey Retail, we are setting a new standard for excellence in hearing healthcare through our commitment to the Patient Journey philosophy. This philosophy is driven by the unique needs of our patients and our dedication to guiding them in choosing the best hearing solutions to enhance their lifestyle and overall well-being.

This role is an employment opportunity with Northland Hearing Centers, Inc. (referred to as “Starkey Retail”), a wholly owned subsidiary of Starkey Laboratories, Inc. All Starkey Retail positions are covered under Northland Hearing Centers, Inc.’s benefit and compensation programs.

Job Responsibilities

• Receive all patients into the clinic according to standards set forth by the company. (Reception Protocol)
• Acknowledge patients when they arrive. Stand up to greet and offer assistance, coffee and refreshments.
• Answer phones promptly using standard greeting, listen empathetically and follow phone script.
• Place same-day follow-up calls to new patients scheduled and those who did not show or cancelled their appointments.
• Facilitate a concierge-level patient experience in the front office. (Setting the Stage)
• Keep office neat, clean and current.
• Prepare coffee and refreshments every morning.
• Review charts for upcoming patient appointments using company checklist.
• Lead Morning Huddle on behalf of Clinic Team at the start of each day.
• Administer patient intake forms at check-in. Review and update PMS as needed.
• Participate as needed in patient education.
• Manage patient schedule on behalf of Clinic Team. (Schedule Optimization)
• Schedule and confirm all patient appointments.
• Enter appointment outcomes within twenty-four hours of completion.
• Use strategic scheduling to accommodate same- or next-day new patient appointments.
• Prep schedule in advance for daily Opportunities and Special Events.
• Manage patient accounts receivable, deposits and inventory for Clinic Team. (Accounts Management)
• Track all orders, sales and payments through patient management software.
• Adhere to purchasing and inventory guidelines.
• Maintain cash ‘till’ and make regular bank deposits.
• Reconcile all deposits daily and report weekly.
• Collect patient insurance information and request verification of benefits.
• Submit insurance billing requests. Monitor claim status for follow-up as needed.
• Comply with monthly Accounts Receivable and Inventory reporting requirements.
• Help build practice through patient contact, outreach and retention marketing. (Customer Lifecycle)
• Always schedule follow-up appointments for patients seen in the clinic.
• Be familiar with your clinic/regional marketing event calendar.
• Place follow-up calls to patients included in remarketing outreach and campaign reports as received.
• Ensure accurate patient record classification via updates to required fields and additional research as needed.
• Prepare for and participate in special events.
• Maintain day-to-day operational procedures. (Integration)
• Maintain office supplies and organization.
• Manage patient files per company standards.
• Adhere to HIPAA guidelines and protect patient privacy.
• Other duties/responsibilities as assigned

Job Requirements

Minimum Education, Certification and Experience Requirements

• Education
• High school diploma or GED
• Experience
• 1-2 years’ experience in a customer service or retail position preferred

Knowledge / Technical Requirements

• Proficient computer skills and preferred experience with Sycle, Pay Junction, Microsoft 365 programs, or similar systems
• Industry familiarity encouraged

Competencies, Skills & Abilities

• Excellent Customer Service skills
• Ability to manage all confidential information with complete discretion
• Ability to organize and multitask
• Problem solving skills
• Good communication and interpersonal skills required
• A strong desire to learn and positive outlook
• Ability to pass a basic computer assessment during in person interview

Working Conditions

• Standard office conditions

Equipment Operation

• Standard office equipment

Salary And Other Compensation

The annual hourly rate for this position is between $22.58 - $24.56 per hour. Factors which may affect starting pay within this range may include: geography/market, skills, education, experience and other qualifications of the successful candidate.

The following benefits for this position, subject to applicable eligibility requirements, include medical, dental, and vision insurance, 401(k) retirement plan with company match, company-paid life insurance, short-term disability insurance, long term disability insurance, employee assistance program, hearing aid benefits, paid time off, paid sick time, and paid holidays.

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