Patient Care Coordinator

Hear Wright, Inc; Madison (WI); On-site; USD 45,847,000 - 57,308,000; Full time

Benefits offered by this job

PTO & Paid Holidays

Medical, dental, vision, and HSA

401K+ Match

Maternity Leave

Short/Long Disability coverage

Free Life Insurance

Pet Insurance

Hearing Aids discounts

Daycare Flex Savings Plan

Growth opportunities

Job summary

HearingLife is seeking a Patient Care Coordinator in Madison, WI to be the welcoming face of our retail clinics nationwide. The role focuses on delivering exceptional patient experiences, supporting revenue goals, and coordinating administrative duties within a fast-paced environment.

The position requires 1–2 years in customer service or healthcare; high school diploma or GED (associate degree preferred). Join us for growth, competitive pay, and comprehensive benefits in a team-centered setting.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• Minimum 1–2 years of experience in customer service, administrative, or healthcare-related roles.
• Strong interpersonal and written communication with attention to detail.

Responsibilities

• Welcome patients and provide a high level of customer service.
• Inbound and outbound calls (50–75 per day).
• Schedule and confirm patient appointments.
• Process patient information and verify insurance data.
• Maintain HIPAA compliance and office cleanliness.

Skills

Interpersonal communication

Organizational skills

Multitasking

Tech-savvy (scheduling software, EMR)

Education

High school diploma or GED

Associate degree preferred

Job description

Who Is HearingLife HearingLifeis a national hearing care company and global leader in hearing healthcare built on a heritage of care, health and innovation since 1904.HearingLifeoperates more than 600 hearing care centers across 42 states. We help patients every day through personalized care and hearing aid devices. We follow a scientific, results-oriented approach to hearing healthcare thatis provided byhighly skilledand caring professionals. Our vision is to help more people hear better through life-changing hearing health delivered by the best personalized care.

Overview Job Description

Who Is HearingLife HearingLifeis a national hearing care company and global leader in hearing healthcare built on a heritage of care, health and innovation since 1904.HearingLifeoperates more than 600 hearing care centers across 42 states. We help patients every day through personalized care and hearing aid devices. We follow a scientific, results-oriented approach to hearing healthcare thatis provided byhighly skilledand caring professionals. Our vision is to help more people hear better through life-changing hearing health delivered by the best personalized care.

Pay: $16-20/hr plus Monthly Bonus Opportunity

Location: Madison, WI

This is a full time in person office position. We are looking for our next patient care coordinator! Are you excited and open minded and ready to make an impact?

Benefits

• PTO & Paid Holidays
• Work-Life balance is VERY important to us!
• Medical, dental, vision, and HSA
• 401K+ Match
• Maternity Leave
• Short Term and Long-Term Disability coverage
• Free Life Insurance
• Pet Insurance
• Steeply discounted Hearing Aids and Products for you and your family members.
• Daycare Flex Savings Plan
• Growth and development opportunities

Responsibilities

You will act as the face of our retail clinics located around the country and in local communities. The Patient Care Coordinator (PCC) strives to ensure a positive patient experience and to help more people hear better. You do this by supporting the clinic to achieve revenue goals by attracting new patients, managing the administrative and operational functions and coordinating patient interactions and needs.

Daily Tasks

• Welcome all patients and maintain high level of customer service
• Inbound and outbound phone calls, 50-75 per day
• Schedule & confirm all patient appointments
• PPI Intake and processing
• Collect and verify medical insurance information for patients
• Ordering and receiving office supplies
• Payment processing
• Hearing Aid supplies inventory management
• Maintain office cleanliness
• Uphold and maintain all HIPPA standards

Growth Opportunities at HearingLife for Patients Care Coordinators!

Comprehensive Onboarding: At HearingLife, we're committed to empowering our Team Members to excel in their roles from day one. We believe in providing a comprehensive onboarding program designed to equip individuals with the knowledge and skills necessary for success.

Hearing Instrument Specialist Apprentice Program: Learn how to be a Hearing Aid Specialist by completing clinical hours alongside a trained professional. Once completed be the provider in your own office, seeing patients and enhancing lives with hearing aid. Ask a manger about this program!

Qualifications

Education and Experience

• High school diploma or GED required; Associate degree preferred.
• Minimum of 1-2 years of experience in a customer service, administrative, or healthcare-related role.

Skills And Abilities

• Strong interpersonal and communication skills (verbal and written).
• Exceptional organizational skills with attention to detail.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Comfortable using technology, including scheduling software and electronic medical records (EMR) systems.

We are an Equal Opportunity / Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, sex, national origin, disability, or protected veteran status.

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