Patient Care Coordinator

Paycom - ATS; Cupertino (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Total Vision LLC is seeking a friendly front desk patient coordinator to welcome patients, schedule appointments, verify insurance, and manage daily front-desk operations. You will transcribe messages, handle calls, and support doctors with chart prep and recall systems.

The role requires strong communication, multitasking, and a commitment to accurate data entry in our EHR. Experience in ophthalmic/medical settings is a plus but not required; we provide training.

Qualifications

• High school diploma or equivalent.
• Experience in Ophthalmic/Optometric/medical industry is a plus but is not required.
• Strong communication and organizational skills.

Responsibilities

• Warmly greet incoming patients and complete check-in.
• Answer phones and schedule appointments per doctor preferences; transcribe messages.
• Verify insurance eligibility and audit/edit insurance claims as needed.
• Scan and enter routing slips and documents into EHR.
• Confirm appointments and reschedule no-show patients; use recall system.
• Pull and prepare charts for next-day appointments.
• Process contact lens sales via phone or doctor transitions.
• Keep front desk organized at all times; perform opening/closing tasks.

Skills

Customer service

Communication

Multitasking

Insurance verification

Education

High school diploma or GED

Tools

EHR systems

Job description

Total Vision LLC is a group of highly successful optometry practices that have aligned towards a common goal of world-class eye-care results for its patients and California communities. We are a company that is seeing significant growth and are looking for top-notch team members with the passion, energy, focus and commitment to excel in this type of environment.Major Duties and Responsibilities:• Warmly greet incoming patients upon entering the practice and complete the check-in process.• Administrative duties including answering telephones, scheduling patient appointments per doctor preferences and transcribing messages for return calls and faxes.• Obtain and verify insurance eligibility for all applicable patients. Responsible for auditing and editing insurance claims as needed.• Scanning and entering routing slips and other documents into EHR.• Confirm all appointments for the following day and reschedule no show appointments. Also utilize practice’s recall system.• Pull and prepare charts for all patients scheduled for the following day.• Processing sales of contact lens through phone calls or doctor transitions.• Responsible for keeping the front desk organized at all times.• Opening and closing procedures determined by practice.• All other duties as assigned.Required Skills/Knowledge:• Demonstrated flexibility in addressing a broad spectrum of patient requirements and preferences.• Demonstrated ability to cultivate positive patient rapport and build relationships while increase patient-retention.• Strong communication skills (oral and written) with the proven ability to manage priorities in a fast paced environment.• Ability to multi-task, set priorities and ensure that patient commitments/deadlines are met.• Proficiency in utilization of automated equipment and systems standard to the optometry industry.Qualifications:- High school diploma, GED or equivalent.- Experience in the Ophthalmic/Optometric/medical industry is a plus but is not required.Physical Requirements:• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.• Hand dexterity and eye and hand coordination is critical.• Lifting. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Use of one or both arms and wrists to lift parts, fixtures, and tools on a frequent basis.• Sitting. Must be able to sit for long periods of time.• Standing. Particularly for sustained periods of time.• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately or quickly.• Travel as needed between practices.• Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of structures. Must be able to read a computer screen for long periods of time.• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one workstation to another.Total Vision is an Equal Opportunity Employer and does not discriminate on the basis of age, color, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, or any other characteristic protected by applicable state or federal civil rights laws.