Patient Account Representative

Paycom - ATS; Oklahoma City (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Paycom - ATS in Oklahoma City is seeking a Patient Account Representative to manage self-pay patient accounts, ensure accuracy, review financial documentation, and apply financial assistance programs. You will serve as the primary point of contact for patients, collaborate with Revenue Cycle staff to improve collections and patient financial experience, and ensure HIPAA compliance.

The role supports billing accuracy and timely reimbursements, with opportunities to participate in process

Qualifications

• High school diploma or GED required.
• 1–2 years of office or healthcare customer service experience preferred.
• Experience with patient accounts, collections, or financial assistance preferred.
• Excellent communication and teamwork abilities.
• Familiarity with HIPAA and privacy regulations preferred.

Responsibilities

• Review self-pay encounters for accuracy before statements.
• Verify discounts including Sliding Fee Scale and income proofs.
• Make billing corrections and adjustments for accurate balances.
• Collect and upload documentation to support financial assistance.
• Respond to patient inquiries about balances, payments, and programs.
• Coordinate with Revenue Cycle staff to improve collections.
• Monitor self-pay activity and identify reimbursement trends.
• Maintain compliant documentation in EMR and billing systems.
• Provide professional customer service and protect patient confidentiality.

Skills

Customer service

Attention to detail

Verbal communication

Organizational skills

Documentation skills

Multi-system navigation

Education

High school diploma or GED

Tools

Billing software

EMR systems

Microsoft Office

Job description

Department: BillingPosition: Patient Account RepresentativeEmployee Category: Non-ExemptReporting Relationship: Manager of Revenue Cycle ManagementDirect Reports: NoneNone Work Environment: Office-BasedCompany Values:Teamwork - Collaborates effectively with coworkers and stakeholders to achieve shared goals.Belonging - Creates an environment where all individuals feel respected, valued, and included.Compassion - Demonstrates empathy and understanding when interacting with others.Resilience - Maintains effectiveness and professionalism during challenges and change.Stewardship - Uses organizational resources responsibly and acts in the organization's best interest.Quality - Consistently delivers accurate and reliable work.Value - Improves organizational outcomes through efficiency and continuous improvement.Summary of Duties and Responsibilities:The Patient Account Representative is responsible for managing self-pay patient accounts by ensuring account accuracy, reviewing financial documentation, applying financial assistance programs, and assisting patients in resolving outstanding balances. This position supports accurate patient billing while helping eligible patients access available financial assistance and payment options.The Patient Account Representative serves as a primary point of contact for patients regarding self-pay accounts and collaborates with Revenue Cycle staff to improve collections, reduce self-pay accounts receivable, and provide an exceptional patient financial experienceEssential Duties and ResponsibilitiesPatient Account ManagementReview self-pay encounters for accuracy prior to generating patient statements.Review documentation to ensure appropriate discounts are applied, including verification of Sliding Fee Scale applications and proof of income.Make billing corrections and account adjustments to ensure accurate patient balances and timely reimbursement.Validate patient financial information and maintain accurate self-pay account records.Request, collect, scan, and upload documentation required to support patient financial assistance and account processing.Review patient accounts to ensure compliance with organizational financial assistance policies.Customer Service and Financial AssistanceRespond to patient inquiries regarding account balances, insurance benefits, deductibles, copayments, and financial responsibilities.Educate patients regarding available financial assistance programs and eligibility requirements.Assist patients in completing financial assistance applications and collecting required documentation.Coordinate payment arrangements with Patient Account Resolution Specialists.Answer incoming phone calls related to patient billing, balances, payment plans, and financial assistance.Provide professional and compassionate customer service while resolving patient account concerns.Billing Support and CollaborationCoordinate with Claims Resolution Specialists and Coders to investigate denied claims, credit balances, and account discrepancies.Assist front office staff with patient billing and eligibility questions.Monitor self-pay account activity and identify trends or recurring issues affecting reimbursement.Track and communicate ongoing billing issues and process improvement opportunities to the Patient Account Manager and Director of Revenue Cycle Management.Maintain current knowledge of organizational financial assistance programs, billing policies, and payer requirementsDocumentation and ComplianceMaintain complete, accurate, and timely documentation within the electronic medical record and billing systems.Protect patient confidentiality and ensure compliance with HIPAA and organizational policies.Maintain compliance with Medicare, Medicaid, and organizational billing requirements.Participate in quality improvement initiatives, departmental meetings, and special projects.General ExpectationsMeet established productivity, quality, and timeliness expectations.Support organizational initiatives that improve patient access, patient satisfaction, and financial performance.Perform other duties as assigned.Success Indicators / Key Performance MetricsSelf-pay Accounts Receivable (AR)Self-pay AR DaysCollections for self-pay accountsCollections for special programsAccuracy of Sliding Fee Scale documentationTimeliness of account processingTop performers consistently demonstrate initiative in resolving patient account issues, maintain accurate documentation, maximize reimbursement opportunities, provide excellent customer service, and collaborate effectively with the Revenue Cycle team.Required QualificationsEducationHigh school diploma or GED equivalent requiredExperienceOne (1) to two (2) years of customer service experience in an office or healthcare environmentExperience working with patient accounts, collections, or financial assistance programs preferredCertifications/LicensureNone RequiredTechnical SkillsStrong attention to detailExcellent verbal communication and customer service skillsBasic computer proficiencyAbility to navigate multiple software systemsStrong organizational and documentation skillsPreferred QualificationsCustomer service experience in a medical officeExperience with patient financial assistance programsHealthcare billing experienceBilingual (English/Spanish)Basic knowledge of insurance, CPT coding, and medical terminologyWorking Conditions / ADA RequirementsProlonged sitting throughout the workdayFrequent computer and telephone useFrequent interaction with patients and staffAbility to maintain concentration while reviewing financial documentationAbility to communicate effectively verbally and in writingOffice-based work environment