Patient Access Supervisor

Mercy Health System Corporation; United States; On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life & Disability Insurance

FSA/HSA Options

Paid time off

Tuition reimbursement

Job summary

Mercyhealth is seeking a Patient Access Supervisor to lead staffing, scheduling, and training across registration, scheduling, insurance authorization, and financial services. You will guide staff, set expectations, and help ensure timely access to care with a focus on accuracy and patient experience.

Collaborating with clinic and hospital leadership, you will monitor performance, analyze data, and implement process improvements to optimize workflows and reimbursement while upholding regulatory

Qualifications

• High school diploma or equivalent preferred; associate degree in business/healthcare may be required.
• Four years of patient access or revenue cycle experience required.
• Two years of leadership experience required.

Responsibilities

• Oversee staffing and scheduling to meet department needs.
• Monitor performance and provide coaching and reviews.
• Ensure compliance with CMS and other standards.
• Maintain dashboards to track productivity.

Skills

Teamwork

Typing

Organization

Medical terminology

Education

Associate degree in business/healthcare

High school diploma or equivalent

Tools

EPIC

RTE

Scheduling

Job description

OVERVIEW

The Patient Access Supervisor oversees staff and daily operations across registration, scheduling, insurance authorization, financial assistance, and other patient access services. Responsibilities include staffing, training, policy implementation, monitoring accuracy and workqueues, and ensuring compliance with financial and patient experience standards. This role collaborates with clinic and hospital leadership to improve workflows and support timely, accurate access to care. Strong knowledge of patient access and billing processes, independent problem-solving skills, and the ability to perform supervised staff duties are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

In-depth knowledge of all applications used in Patient Access and Revenue Cycle operations (e.g. EPIC, RTE, Scheduling, etc.). Ensures staffing needs are met while maintaining budgeted staffing levels. Implements alternative staffing patterns as needed. Reviews and process timecards in an accurate and timely manner. Maintains accurate employee attendance files. Interviews and hires applicants to maintain adequate staffing levels. Provides orientation and training to new hires, completing necessary competency/orientation checklists. Actively seeks and schedules staff development opportunities, including those outside the department that would be beneficial for partners to attend. Supervises partners and ensures workload is distributed equitably within the work group. Conducts team meetings to apprise staff of changes and to address broader-based program area issues and initiatives. Assist staff with complex work situations. Performs audits to review partner performance on an ongoing basis to ensure policies and procedures are being followed consistently and that any issues are addressed. Provides timely performance improvement feedback and coaching. Evaluates partners by conducting training assessment and completing employee performance reviews on time. Monitors and maintains reports and dashboards to monitor productivity on each partner and the Department as a whole. Tracks and measures volume of work assigned to the work group to set goals and monitor trends and shifts in volume, etc. Monitors the accuracy of the data entry of demographic and insurance information and adherence to access and financial policies/procedures. Develops, recommends and implements policies and procedures for the department. Updates policy and procedure resources as necessary and ensures partners are notified of changes. Enforces established policies and procedures, including work rules, safety procedures, confidentiality standards, CMOS, JCAHO standards and CMS standards. Monitors accuracy of scheduling functions, provider templates and makes recommendations on template changes to best utilize providers time, while ensuring patient satisfaction. Monitors workqueues and reports to ensure accurate and timely registration, scheduling and claims submission. Coordinates functions within defined work group, works cooperatively with other work group supervisors to ensure smooth and timely processing of third-party claims and timely follow-up with patients. Maintains a solid understanding and knowledge of payer requirements, registration and scheduling workflows, as well as referral requirements to ensure staff follows established procedures to maximize reimbursement. Reviews and analyzes new government billing regulations/guidelines, new managed care contracts, and industry publications to advise Director, partners, and other department heads of potential issues that could impact billing, reimbursement and compliance. Ensures that the department follows and adheres to all policies and guidelines regarding the handling of cash and checks, and the posting of payments and adjustments according to Finance. Monitors and reviews precertification and referral authorizations workflows to ensure maximum reimbursement for services. Works collaboratively with counterparts, Patient Financial Services, and other departments on issues relating to patient registration, scheduling, patient flow, insurance verification, referrals and reimbursement issues. Serves as the knowledge expert and information source for staff. Keeps up to date on insurance, referral, and billing requirements Provides Ancillary Providers with necessary and accurate information related to insurance determination and financial compliance. Assists with application implementation, upgrades, enhancements, and usability testing. Provides education and training to clinic leadership and partners to ensure financial policies are being adhered to. Reviews registration or authorization related denials and provides education as necessary to reduce write offs. Performs other duties as assigned.

EDUCATION AND EXPERIENCE

High school diploma or equivalent preferred. Associates degree in a business or healthcare field required (or an equivalent of experience, certification and years of service). Four years of patient access, revenue cycle or other healthcare experience required, with emphasis in access services, POS collections, registration, scheduling, insurance verifications/authorization, billing, or customer service preferred Two years of prior leadership related experience required.

CERTIFICATION AND LICENSURE

Healthcare revenue cycle related certification or an equivalently designated certification approved by management required within 1 year.

SKILLS AND ABILITIES

Proven ability to work effectively in a team environment. Strong typing/data entry experience. Strong organizational skills and attention to detail, accuracy and follow-through. Knowledge of medical terminology preferred.

SPECIAL PHYSICAL DEMANDS

The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; climb; or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

LEVEL OF SUPERVISION

Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; employee adherence to annual education and certification requirements.

SUPERVISES

Supervisory responsibilities are conducted in accordance with directives of management, the organization's policies, and applicable laws.

PAY RANGE

$50,183.24 - $75,274.86

MERCYHEALTH EEO

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

BENEFITS

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical
• Dental
• Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better.

As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

#1 in the nation on AARP's Best Employers for Workers Over 50 One of Working Mother magazine's 100 Best Companies for Working Mothers A Top 50 Company and Top 10 Nonprofit for Executive Women

For over 135 years, Mercyhealth has provided high-quality health care to residents throughout northern Illinois and southern Wisconsin. We have a passion for providing comprehensive health care close to home for area residents through our six hospitals and 85 primary and specialty care locations. As an integrated health system, you can come to us for routine health care, like annual physicals, immunizations and preventive health screenings, as well as highly specialized care, such as neonatal intensive care, heart surgery, stroke care, neurosurgery, cancer treatment and much more. The range of Mercyhealth's specialties and the skills of our doctors, nurses and clinical staff are truly extraordinary.