Patient Access Supervisor

Ensemble Health Partners; Tulsa (OK); On-site; USD 47,000 - 59,000; Full time

Benefits offered by this job

Bonus Incentives

Paid Certifications

Tuition Reimbursement

Comprehensive Benefits

Career Advancement

Job summary

Ensemble Health Partners is seeking a Patient Access Supervisor for on-site work at Ardent - Hillcrest Hospital in Tulsa, OK. You will coordinate registration functions, train staff, and monitor performance while supporting the Patient Access leadership team.

The role requires 2–3 years of supervisory healthcare experience, CHAM/CRCR or relevant certifications, and strong knowledge of registration, insurance, scheduling, and hospital billing. AI-enhanced workflows are emphasized.

Qualifications

• Certified Healthcare Access Management (CHAM)
• Certified Revenue Cycle Representative (CRCR)
• High School Diploma or GED
• 2 Year/Associates Degree or 4 year/ Bachelor’s Degree
• 2-3 years of supervisory experience in healthcare or related field
• Ability to lead/direct others; strong analytical skills; proficient in Microsoft Office
• Knowledge of registration, insurance, scheduling, verification and hospital billing
• Experience using AI to improve processes and manage teams

Responsibilities

• Coordinates all registration duties with direct and indirect reporting staff.
• Provides training to staff and monitors daily productivity.
• Tracks department performance metrics (point of service, wait times, overtime, productivity).
• Manages staff scheduling including rotations, time off, call-offs.
• Oversees upfront collection process tracking and coaching.
• Maintains on-call rotation and provides guidance during staffing issues.
• Participates in facility meetings and aligns with leadership on process improvements.

Skills

Decision Making

Courage

Influencing

Coaching & Developing Others

Emotional Intelligence

Creating an Inclusive Environment

Education

CHAM certification

CRCR certification

HS Diploma or GED

Associates or Bachelor's degree

Tools

AI for team management

Job description

Patient Access Supervisor page is loaded## Patient Access Supervisorlocations: Tulsa, OK: Ardent - Hillcrest Medical Centertime type: Full timeposted on: Posted Todayjob requisition id: R052478**Thank you for considering a career at Ensemble!**Ensemble is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference!O.N.E Purpose:* **Customer Obsession:** Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations.* **Embracing New Ideas:** Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation.* **Striving for Excellence:** Execute at a high level by demonstrating our \"Best in KLAS\" Ensemble Difference Principles and consistently delivering outstanding results.**The Opportunity:****CAREER OPPORTUNITY OFFERING:*** Bonus Incentives* Paid Certifications* Tuition Reimbursement* Comprehensive Benefits* Career Advancement* This position pays between $47,400 - $59,250/yr based on experience* Exempt**\\*\\*\\*This position is an on-site role, and candidates must be able to work on-site at Ardent - Hillcrest Hospital\\*\\*\\*\\***We are searching for the next Patient Access Supervisor Champion. The Patient Access Supervisor organizes and coordinates the activities of assigned staff to ensure safe, effective and appropriate work in a fiscally responsible manner. Handles and solves problems related to area of assignment. Maintains a working knowledge of functions in area of responsibility. Works in conjunction with patient access manager to develop and coach staff, creating optimal performance. Conducts and oversees orientation and training of all Patient Access staff. Performs Revenue Cycle tasks that are necessary to ensure compliance and excellent customer service. Assist Patient Access Manager with day-to-day operations.**Job Competencies:*** Decision Making - Makes decisions by gathering, analyzing, and interpreting information; chooses the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions.* Courage - Proactively confronts difficult issues and effectively participates in challenging conversations; makes hard choices and takes bold action in the face of opposition or fear. Refuses defeat.* Influencing - Uses effective persuasion techniques to gain acceptance of ideas and commitment to actions that support specific outcomes.* Coaching & Developing Others - Partners with individuals' and supports their development of knowledge, skills, and abilities; empowers them to unlock their potential and maximize performance and growth knowing that developing you makes us better.* Emotional Intelligence - Establishes and sustains trusting relationships by accurately understanding and interpreting one's own and others' emotions and adapts behaviors to accomplish intended results.* Creating an Inclusive Environment - Makes decisions and initiates action to ensure that policies and business practices leverage the capabilities and insights of individuals with diverse backgrounds, cultures, styles, abilities, and motivation.**Job Responsibilities:*** Coordinates all registration duties with direct and indirect reporting employees. Ensures registration and pre-registration duties are completed daily. Provides training to staff. Monitors daily productivity and communicates to staff.* Provides and reviews reporting to track department performance in key metrics including point of service, wait times, overtime, productivity, and others as necessary. Report needs may be daily, weekly, monthly, quarterly, annually or as requested.* Assigns and coordinates staff schedule, including scheduling rotation, time off, and call-offs as necessary. Ensures that department coordinates schedule in accordance with organizational policies. Minimizes overtime while maximizing productivity.* Responsible for upfront collection process tracking and monitoring. Assigns goals, and provides coaching and corrective action as appropriate.* On-call rotation which includes days, nights, and weekends as necessary. While performing on-call duties, the Supervisor may be required to provide administrative and educational guidance to staff via telephone. If necessary, the Supervisor may be required to fill in for call-offs, staffing issues, or unexpected volumes.* Assists with developing department processes and procedures. Conducts staff training, education, and development. Conducts audits to ensure acceptable performance, and provides continual coaching and education as necessary.* Acts as a resource person for staff and ancillary departments. Embraces standards of behavior in ordered to provide and promote excellent customer service for both internal and external customers. Holds self and others accountable for behaviors that promote service excellence.* Manages assigned projects in regards to implementing, tracking, and process changes. Reports to Patient Access Leadership routinely for monitoring.* Participates in daily facility activities as assigned by Patient Access Leadership. Gathering of statistical information of assigned. Works in the department as needed in designated areas.* Assists with staff evaluations. Maintains time/attendance system.* Attend facility meetings as required/needed by department and/or client to ensure process alignment and effective communication between clinical team and our team.**Employment Qualifications:*** Certified Healthcare Access Management (CHAM)* Certified Revenue Cycle Representative (CRCR)* High School Diploma or GED**Experience, Knowledge, Skills and Abilities we Love:*** 2 Year/ Associates Degree or 4 year/ Bachelor's Degree* 2-3 years of supervisory experience in healthcare or business field preferred* Ability to lead/direct others; high degree of analytical ability; working knowledge of Microsoft Office.* Knowledge of registration, insurance, scheduling, and/or verification and hospital billing* Demonstrated advanced usage of AI and the management of teams using AI to lean in to process and technological improvements, to include the exploration, experimentation, and application of AI**Join an award-winning company**Five-time winner of \"Best in KLAS\" 2020-2022, 2024-2025Black Book Research's Top Revenue Cycle Management Outsourcing Solution 2021-202422 Healthcare Financial Management Association (HFMA) MAP Awards for High Performance in Revenue Cycle 2019-2024Leader in Everest Group's RCM Operations PEAK Matrix Assessment 2024Clarivate Healthcare Business Insights (HBI) Revenue Cycle Awards for strong performance 2020, 2022-2023Energage Top Workplaces USA 2022-2024Fortune Media Best Workplaces in Healthcare 2024Monster Top Workplace for Remote Work 2024Great Place to Work certified 2023-2024* Innovation* Work-Life Flexibility* Leadership* Purpose + ValuesBottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:* **Associate Benefits -**We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.* **Our Culture** - Ensemble is a place where associates can do their best work and be their