Patient Access Specialist/Front Office

Baylor Scott & White Health; Willow Park (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Night/Weekend shift differentials

401K Match

Paid Employee Referrals

Free Parking

Job summary

Baylor Scott & White Health seeks a Patient Access Specialist for our Willow Park facility to manage patient registrations, verify insurance benefits, and collect out-of-pocket payments while delivering outstanding service.

The role requires meticulous data entry, good knowledge of payer plans, and adherence to EMTALA and HIPAA standards. Fluency in English is essential; Spanish is a plus in applicable markets.

Qualifications

• High School Diploma or GED required.
• 2 years of patient registration and insurance verification in health care preferred.
• Experience with emergency department registration strongly preferred.
• Knowledge of HMO, PPO, POS, Medicare and Medicaid plans.

Responsibilities

• Serve as liaison between patient/family, payers, and hospital teams to secure reimbursements.
• Obtain, verify, and enter complete demographic information for accounts.
• Verify insurance benefits and ensure correct payor and plan are recorded.
• Assist in obtaining required insurance authorizations where applicable.
• Provide excellent customer service and protect patient safety on arrival.
• Maintain and file medical records and registrations per policy.
• Coordinate transfers and respond to records requests from patients and providers.

Skills

Customer service

English fluency

MS Office

Strong communication

Education

High School Diploma or GED

Tools

MS Office

Job description

About Us

HIGHLIGHTS: Hospital Registration/Front Office

SHIFT: Night Shift (7PM-7AM)

JOB TYPE: Full-time

FACILITY TYPE: 16 bed Small-Format Hospital (8 ER, 8 Inpatient)

JOB PERKS: Night/Weekend shift differentials, 401K Match (100% vested day ONE after the eligibility period has been met!), Paid Employee Referrals. Free Parking!

HOSPITAL ADDRESS: ***NEW FACILITY*** Baylor Scott & White Hospital Willow Park: 5400 E. Interstate 20 Service Rd, Willow Park, 76008

We are Emerus, the leader in small-format hospitals. We partner with respected and like-minded health systems who share our mission: To provide the care patients need, in the neighborhoods they live, by teams they trust. Our growing number of amazing partners includes Allegheny Health Network, Ascension, Baptist Health System, Baylor Scott & White Health, ChristianaCare, Dignity Health St. Rose Dominican, The Hospitals of Providence, INTEGRIS Health, MultiCare and WellSpan. Our innovative hospitals are fully accredited and provide highly individualized care. Emerus' commitment to patient care extends far beyond the confines of societal norms. We believe that every individual who walks through our doors deserves compassionate, comprehensive care, regardless of their background, identity, or circumstances. We are committed to fostering a work environment focused on teamwork that celebrates diversity, promotes equity and ensures equal access to information, development and opportunity for all of our Healthcare Pros.

Position Overview

The purpose of this position is to serve as a liaison between patient/family, payers, Patient Financial Services, and other health care team members. You'll be asked to facilitate patient tracking and billing by obtaining/verifying accurate and complete demographic information, financially securing, and collecting out-of-pocket responsibility from guarantors to maximize hospital reimbursement.

Essential Job Functions

• Maintain compliance with EMTALA, DNV, HIPAA and all other hospital and government regulations applicable to the Admissions settings and in handling of Medical Records
• Provide excellent customer service at all times by effectively meeting customer needs, understanding who the customers are, and building quality relationships

• The Patient Access Specialist plays a role in protecting patient safety by ensuring each patient is properly identified and triaged when they arrive to the hospital

• Answer telephone in a professional and courteous manner, record messages and communicate to appropriate medical staff
• Provide and obtain signatures on required forms and consents
• Obtain, verify, and enter complete and accurate demographic information on all accounts to facilitate smooth processing through the revenue cycle
• Verify insurance benefits for all plans associated with patient, confirming the correct payor and plan is entered into the patient accounting system
• Obtain insurance authorizations as required by individual insurance plans where applicableMaximize the efficiency and accuracy of the collection process by pursuing collections at the time of service in a customer service-oriented fashion
• Scan all registration and clinical documentation into the system and maintain all medical records
• Assist with coordinating the transfer of patients to other hospitals when necessary
• Respond to medical record requests from patients, physicians and hospitals
• Maintain cash drawer according to policies
• Maintain log of all patients, payments received, transfers and hospital admissions
• Maintain visitor/vendor log

Other Job Functions

• Maintain a clean working environment for the facility. This includes the front desk, restroom, waiting room, break area and patient rooms when assistance is needed by medical staff
• Receive deliveries including mail from various carriers and forward to appropriate departments as needed
• Notify appropriate contact of any malfunctioning equipment or maintenance needs
• Attend staff meetings or other company sponsored or mandated meetings as required
• Assist medical staff as needed
• Perform additional duties as assigned

Basic Qualifications

• High School Diploma or GED, required
• 2 years of patient registration and insurance verification experience in a health care setting, preferred
• Emergency Department registration experience, strongly preferred
• Knowledge of various insurance plans (HMO, PPO, POS, Medicare, Medicaid) and payors, required.
• Basic understanding of medical terminology
• Excellent customer service
• Working knowledge of MS Office (MS Word, Excel and Outlook), strongly preferred.
• Position requires fluency in English; written and oral communication
  • Fluency in both English & Spanish is a requirement in the El Paso Market
• Pennsylvania Candidates: Act 33 (Child Abuse History Clearance), & Act 73 (FBI Fingerprint Criminal History Clearance) completed within the last 5 years, or must be obtained prior to start date.