Patient Access Specialist - Access Center

The University of Texas Medical Branch; Webster (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

The University of Texas Medical Branch is seeking a Patient Access Specialist to represent the voice of UTMB in the Access Center. You will create a nurturing, competent and confident voice for all callers and determine their needs while guiding them through multiple departments.

This role emphasizes strong customer service, handling high call volumes, accurate data collection, and scheduling appointments. Proficiency with AMCOM, EPIC, Invision, CECC and related systems is essential; onsite work

Qualifications

• Associate’s degree with no experience required; equivalent education/experience may be considered.
• Preferred: experience in healthcare or high-volume call center.

Responsibilities

• Provide high-level customer service for 24/7, 365 days a year Call Center.
• Answer high-volume calls and schedule appointments; assist callers with needs.
• Promote positive and professional communication.
• Provide empathetic and knowledgeable voice to callers to understand and address needs.
• Analyze caller concerns and determine best course of action to resolve issues.
• Facilitate appointment scheduling for UTMB clinics; communicate requests to appropriate staff.
• Cancel or reschedule appointments per patient needs and clinic guidelines.
• Escalate patient concerns using defined processes.
• Prereigster patients; collect demographics and insurance details accurately.
• Collaborate with Access center nursing staff to resolve urgent issues.

Skills

Customer service

Multitasking

Professional communication

Empathy

Appointment scheduling

Triage

Critical thinking

Education

Associate's degree

Tools

AMCOM

EPIC

Invision

CECC

Job description

EDUCATION & EXPERIENCE:

Minimum Qualifications:

• Associate’s degree and no experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

Preferred Qualifications:

• Previous experience in a healthcare setting and/or high-volume call center environment preferred.

JOB SUMMARY:

The Patient Access Specialist represents the voice of UTMB. Creates a nurturing, competent and confident voice atmosphere for all callers to the Access Center. Is skillful in determining the caller’s need while maintaining a seamless atmosphere for the caller regardless of the need to navigate through multiple functions and departments.

ESSENTIAL JOB FUNCTIONS:

• Provides high level customer service skills for 24/7, 365 days a year Call Center.
• Answers high volume of calls while multi-tasking with available resources to schedule appointments and assist callers with their specific needs.
• Promotes positive and professional communication
• Provides a professional and empathetic voice to the callers to nurture their needs
• Analyzes caller concerns and determines best course of action to resolve and address their concern.
• Gateway to appointment scheduling for large numbers of UTMB clinics.
• Efficiently communicates callers’ requests and determines the best solution.
• Able to cancel and reschedule based on patients’ needs and clinic guidelines
• Escalates patient concerns and issues-utilizing defined processes
• Able to preregister patients as required; obtain patient demographics and insurance information and updates as required to ensure most accurate information is on file
• Works with Access center nursing staff to quickly identify and resolve urgent patient issues.
• Listens to and re-emphasizes caller concerns, ensuring accurate triage and effective communications.
• Facilitates physician consultation requests and assists with patient referrals when appropriate.
• Is knowledgeable and proficient in the use of AMCOM, EPIC, Invision, CECC and other software applications used to store and manage patient information and facilitate patient care.
• Utilizes several media applications in unison to resolve caller concerns and understands the purpose and proper use of each system
• Enforces UTMB regulations and guidelines when utilizing the systems
• Is knowledgeable of the entire institution, all clinical departments and resources, Locations, Contact information, Scheduling guidelines, Personnel resources, Area specific guidelines, Age specific guidelines, Disease process specific guidelines and Basic guidelines related to consumer health plans.
• Is knowledgeable and proficient in the scheduling process for all clinic areas
• Understands the procedures for each clinic and educates the caller
• Skilled at utilizing software applications for making appointments
• Utilizes critical thinking to determine call priority to support nursing intervention
• Enhances customer confidence by expediting callers concerns to appropriate individuals
• Crucial to the facilitation of the consumer online appointment request system

Marginal or Periodic Functions:

• Performs related duties as required.

WORKING ENVIRONMENT/EQUIPMENT:

• Standard office environments.
• Standard office equipment.

SALARY RANGE:

Actual salary commensurate with experience.

WORK SCHEDULE:

Onsite position, Monday through Friday, 8:00 AM - 5:00 PM. Includes holidays. Employees may qualify for hybrid and/or remote scheduling after successful completion of training and performance expectations.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Webster

Work Locations

1230 - Webster (Clear Lake Center)

Job

Medical AdministrativeRegular

Employee Status

Non-Manager

Job Level

Day Shift