Patient Access Representative Streetsboro Pediatrics

University Hospitals; Ohio; On-site; USD 36,000 - 48,000; Full time

Job summary

University Hospitals is hiring a Patient Access Representative in Ohio to serve as the first contact for patients and families. You will verify demographics, insurance details, and payments, assist with MyChart, and coordinate with care teams to keep appointments on schedule.

The role involves checking in/out, answering inquiries, navigating EPIC work queues, and processing payments, with cross-training for other duties as assigned and potential off-site scheduling.

Qualifications

• Customer-service oriented role providing front-line support to patients and families.
• Experience interacting with diverse populations in a healthcare setting preferred.
• Ability to navigate electronic health records and scheduling tools.

Responsibilities

• Check patients in/out and verify demographic, insurance, and payment information.
• Answer phone, handle inquiries, and schedule appointments.
• Assist patients with MyChart enrollment and usage.
• Enter and validate patient data to ensure accurate registration.
• Coordinate with care team and contact insurers as needed.
• Process payments for copays, coinsurance, and balances.
• Complete forms and manage EPIC work queues and inbasket messages.
• Schedule referrals and follow-up visits; ensure documents are scanned into EPIC.

Skills

Customer service

Phone etiquette

Interpersonal skills

Attention to detail

Tools

EPIC

Scheduling software

Job description

A Brief Overview

The Patient Access Representative serves as the first point of contact for all patients and their families. This highly visible role supports and interacts with patients, families, and health care providers. They work directly with patients to ensure accuracy of demographic, insurance, payment and other vital patient information. They help manage questions, problem solve patient and scheduling concerns, while maintaining exceptional patient service. They support the rest of the medical care team, helping to streamline patient processing to improve patient satisfaction and help keep appointments on schedule. The Patient Access Representative has an direct effect on both the revenue cycle and the patient experience.

What You Will Do

• Checking patients in and/or out for medical visits
• Answering the phone to address patient inquiries and scheduling appointments.
• Assists patients with enrolling and utilizing MyChart.
• Entering, updating and validating patient demographic, insurance & financial information to ensure accurate registration
• Communicating information and important details to other medical care team
• May contact insurance companies regarding coverage, preapprovals, billing and other issues
• Collects and processes patient payments for visit copays, coinsurance, deductibles and prior balances.
• Assist with completion of various types of paperwork and forms.
• Effectively work EPIC workques, worklist and inbasket messages.
• Schedules referrals and follow-up visits.
• Accurate and timely scanning of documents into EPIC

Additional Responsibilities

• Functions as an integrated team member and works collaboratively with other staff and providers across the system to improve patient experience and department efficiency.
• Actively participates in UH emergency preparedness.
• Maintains a clean and organized work area.
• Will be cross-trained to perform other duties as assigned.
• May be scheduled to work at off-sites.
• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.