Patient Access Representative - Part Time Days

St. Luke’s University Health Network; Easton, Northern (Northampton County, KY); Hybrid; USD 24,000 - 36,000; Part time

Job summary

St. Luke's University Health Network is seeking a Part-time Patient Access Representative to manage patient registration in outpatient and Emergency Department settings. You will greet patients, verify insurance, enter diagnoses, and coordinate with departments to ensure smooth patient flow and payment accuracy.

This role requires strong customer service, data entry, and familiarity with health information systems. Some travel between campuses may be required; prior Epic experience is preferred.

Qualifications

• High school graduate required; healthcare-related certificate/degree preferred.
• Excellent customer service and interpersonal skills required.
• General computer experience and ability to type fluently, accurately, and quickly.
• Insurance background preferred.
• Knowledge of medical terminology preferred.
• Previous medical administrative experience and/or health care-related education courses preferred.
• Knowledge of health information system (Epic) preferred.

Responsibilities

• Identify and validate patients in the hospital information system to maintain EMR integrity.
• Explain and uphold patient identification policies (Merge, Chart Corrections, Look-Up).
• Handle patient registration duties: demographics, emergency contact, diagnosis, insurance verification, real-time eligibility, and co-pays.
• Coordinate with clinical/diagnostic departments and revenue cycle teams to ensure clean claims and timely payments.
• Cross-train across locations and outpatient/ED settings; travel between campuses may be required.
• Greet patients and visitors; provide courteous service and assist with MyChart and On My Way tools.
• Answer calls on the main line and direct inquiries about services.
• Obtain required insurance referrals and pre-authorizations when not documented.
• Ensure accurate entry of provider entries and NPI/U/SUPIN for outpatient services.

Skills

Customer service

Interpersonal skills

Data entry

Insurance background

Medical terminology

Healthcare admin experience

Epic knowledge

Education

High school diploma

Healthcare certificate/degree

Tools

Epic

Job description

### *St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission* *of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.***Shape the Future of Heart Care at St. Luke’s Anderson Campus!**We’re entering an exciting chapter in St. Luke’s history—our largest expansion ever is opening Fall 2026. At our brand-new, state-of-the-art Heart Hospital, you’ll work directly with patients and deliver life-changing care using the latest technology and treatments.This 350,000-square-foot expansion will, ultimately, add 150 inpatient beds, 10 cutting-edge operating rooms, and 10 advanced interventional suites, strengthening our leadership in cardiology and tertiary services.Since opening in 2011 on a beautiful 500-acre campus, Anderson has grown into a nationally recognized teaching hospital and a designated 100 Top Hospital. We are home to a Trauma Center and the region’s most advanced tertiary obstetrics program. This growth is driven by the dedication and compassion of our physicians, nurses, and care teams—and patient demand continues to rise.Now, we’re looking for flexible, team-oriented professionals ready to thrive in a dynamic, fast-growing environment. This is more than a career—it’s your chance to make a lasting impact on your community and help shape the future of heart care.Join us. Be part of something extraordinary. Apply today!**WORK SCHEDULE:**Part-time 10:30 AM - 5:00 PM, 16 hours per week.The Patient Access Representative is responsible for the entire scope of the registration process for patients seen at St. Luke's University Health Network, in outpatient and/or Emergency Department locations. This includes, but is not limited to, correctly identifying patients, transcribing orders, completing registration screens, entering diagnosis and provider information, verifying insurances, point of service cash collections, work queues, etc. Communicates and coordinates with SLPG practices, clinical/diagnostic departments, and various revenue cycle departments to ensure excellent patient experience, clean claim submission, and payment for services. May require occasional travel between campuses or regional locations.**JOB DUTIES AND RESPONSIBILITIES:*** Responsible to correctly identify/validate the choosing of patients in hospital information system to maintain the integrity and accuracy of electronic medical records. Identify and report any instances of possible identify theft situations to clinical department and leadership for appropriate escalation.* Maintain knowledge and education of network policy on Patient Identification including Mark for Merge, Chart Corrections, and Patient Look-Up.* Responsible for the patient registration (pre-reg and post-reg needs) including all of the following: demographics, emergency contact, transcribing diagnostic orders, primary care and referring provider, diagnosis, insurance and guarantor verification, real time insurance eligibility, point of service cash collections. This also includes patient, account, and claim edit level work queue errors related to registration. Can require contacting provider office, reviewing patient medical chart for diagnosis and medical necessity information.* Required to cross train in all areas of location or region. Campus locations must be cross trained in outpatient and Emergency Department areas. Outpatient (off-campus) locations must be cross trained for all locations if any different nuances.* Greets/directs patients and visitors for the entire facility. Always provides friendly and courteous service to community and co-workers. Responsible for monitoring and enforcing visitor policy for the entity (if applicable).* Answers internal and external calls on main department/facility line and dispenses appropriate information and answers questions regarding the facility and its services.* Promotes and helps increase usage of MyChart patient portal and patient self-service capabilities to ensure patients are personally engaging in their health care.* Responsible for overseeing and assisting patients with Welcome Kiosk and On My Way technology at network locations. Consists of self-scheduled patients online and monitoring the arrival process and patient’s journey throughout their visit.* Responsible for contacting the SLPG practice or Network Prior Authorization Department to obtain required insurance referrals and pre-certs when not previously documented in chart prior to service to decrease denials for no authorization.* Must obtain medical license Number, NPI and UPIN via appropriate website for all new provider entries for outpatient services to ensure results are routed accurately and claim submission/payment.**PHYSICAL AND SENSORY REQUIREMENTS:**Sitting/standing up to 8 hours per day, 4 or more hours at a time. Frequent use of hands/fingers for data entry. Frequently walking and ability to push up to 250 pounds in a wheelchair. Ability to occasionally carry or lift up to 15 pounds. Hearing as it relates to normal conversation. Seeing as it relates to general vision.**MINIMUM QUALIFICATIONS EDUCATION:**High school graduate or equivalent required. Certificate/Degree in health care related field preferred.**TRAINING AND EXPERIENCE**:Excellent customer service and interpersonal skills required. General computer experience and ability to type fluently, accurately, and quickly required. Insurance background preferred. Knowledge of medical terminology preferred. Previous medical administrative experience and/or health care related education courses preferred. Knowledge of health information system (epic) preferred.*Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!*