Patient Access Representative (72982)

Women's Care; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation package

Health, dental, and vision benefits

401k plan

Paid time off and paid holidays

Job summary

Women's Care in the Town of Florida is seeking a dedicated individual to oversee non-clinical staff functions and enhance patient satisfaction. The role includes managing the daily office operation and ensuring compliance with organizational policies.

Ideal candidates should have significant experience in a medical setting, particularly in OBGYN, and the capability to lead and support a team in delivering quality healthcare services.

The position offers a competitive compensation package along with health and wellness benefits.

Qualifications

• Minimum of two years progressive experience in a medical practice.
• Experience with EMR systems.
• Strong attention to detail and accuracy.

Responsibilities

• Manage patient and office flow.
• Supervise administrative positions at all locations.
• Handle non-clinical patient complaints.

Skills

Experience in medical practice, preferably in OBGYN

Knowledge of medical terminology

Ability to lead and manage a team

Proficiency with EMR systems

Critical thinking and problem-solving skills

Education

HS Diploma or equivalent required

Bachelor's degree preferred

Tools

eCW

Job description

Job Location: 5500_ORL_920 Rolling Acres Lady Lake - Lady Lake, FL 32159

Position Type: Full Time

Job Category: Non-Clinical Staff

Women’s Care, founded in 1998, is a leading women’s healthcare group in the United States, dedicated to providing the highest quality of care for women through their reproductive years and beyond. With 100+ locations and over 400 OB/GYNs and specialists across the country, Women’s Care provides comprehensive patient care in obstetrics, gynecology, gynecologic oncology, urogynecology, gynecologic pathology, breast surgery, genetic counseling, maternal fetal medicine, laboratory services, and fertility.

Responsibilities

• Responsible for the day-to-day functions of patient and office flow in conjunction with the Clinical Supervisor.
• Maintain provider templates driving a targeted increase in utilization week to week in alignment with organizational goals.
• Weekly review of online scheduling platforms, and communicate to the Practice Manager regarding errors or inconsistencies, such as incorrect or missing appointment times, appointment types, etc.
• Daily oversight of proper use of provider schedules, such as visit types, appointment duration, use of blocks, etc.
• Enforce policies and procedures related to patient access workflows as instructed by the Practice Manager.
• Handle non-clinical related patient complaints and concerns while working to increase overall patient satisfaction and engagement.
• Supervise, train, and understand all administrative positions for all locations to include billing, verification, front office (check-in and checkout), scheduling, call center, and medical records.
• Oversee and manage front desk/check-in/check-out workflows and processes to reduce errors, improve financial performance, and increase patient satisfaction.
• Manage call center responsibilities including call completion times, call queue and routing, wait times and staffing allocation.
• Create and run daily and monthly eCW reports (schedule, appointment types, charges, and payments, etc.); maintain and report analytical and statistical data as required.
• Oversee and order office equipment and supplies when needed and review with Practice Manager for cost control measures.
• Demonstrate and embody the Women’s Care mission and core values.
• Comply with all HIPAA rules, regulations, and guidelines.
• Other duties as assigned.

Qualifications

• HS Diploma or equivalent required; Bachelor's degree preferred.
• Minimum of two years progressive experience working in a medical practice, preferably in OBGYN.
• Experience working with EMR systems with knowledge of functionality; eCW a plus.
• Knowledge of medical terminology, medical billing, and insurance reimbursement.
• Ability to lead and manage a team, with experience in conflict resolution.
• Ability to provide critical thinking skills, solve problems and identify solutions.
• Strong attention to detail and accuracy.
• Displays a professional and positive outlook and manner.
• Must be dependable, reliable, and punctual.
• Ability to work cooperatively in group situations; offers assistance and support to coworkers, actively resolves conflicts, inspires trust of others, and treats patients and coworkers with respect.

Benefits

• Competitive compensation package
• Health, dental, and vision benefits
• Paid time off and paid holidays
• 401k plan
• An opportunity to make a difference in patients' lives every day!

Core Values

• Communication & Collaboration
• Transparency
• Accountability & Integrity
• Patient Care & Innovation
• Excellence
• Respect

At Women’s Care, we believe that our success is built on a foundation of strong, shared values. These values guide our actions, shape our culture, and define who we are as an organization.