Patient Access Representative

The University of Kansas Health System; Olathe (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Kansas Health System in Olathe is seeking a Patient Access Representative to greet patients, verify demographics, collect insurance information, and schedule visits. You will act as the first point of contact, ensuring accurate data entry and smooth patient flow in outpatient settings.

This role requires strong customer service skills, attention to detail in data collection and billing, and the ability to communicate effectively with patients and staff.

Qualifications

• High School Graduate or GED.
• Previous Related Experience.

Responsibilities

• Greet customers in prompt, courteous, and helpful manner.
• Verify patient information and ensure forms are completed and signed; collect insurance cards and IDs; update demographic data.
• Schedule, coordinate, and adjust appointments; follow No-Show procedures; complete reminder calls.
• Answer phones; triage information and route calls to appropriate staff; distribute information to team.
• Collect co-pays and outstanding balances; balance daily payments.
• Coordinate with insurance for referrals and scheduling tests.
• Maintain front desk and waiting area; manage patient flow and EMR entry as assigned.

Skills

Customer service

Communication

Data entry

No-Show follow-up

Education

High School Diploma or GED

Job description

Position Title

Patient Access Representative

Olathe Medical Pavilion B

Position Summary / Career Interest:

Patient Access Representative is responsible for greeting patients and visitors in the numerous outpatient registration areas. The Patient Access Representative is typically the first point of contact for our patients and visitors and customer service skills are monitored for excellence. They are held accountable for obtaining correct patient demographic and insurance information to ensure proper reimbursement is made to the hospital. Financial communication with patients will be handled in a positive and professional manner.

Responsibilities and Essential Job Functions

• Greets customers in prompt, courteous, and helpful manner.


• Verifies patient information and assures that patient completes and signs appropriate paperwork. Obtains copies of insurance cards, driver license and enters/updates patient demographic and insurance information in computer system both accurately and in timely manner. Compiles and maintains all forms and/or documents in the patient’s medical record.


• Maintains appointment scheduling system to include scheduling, coordinating, and adjusting patient appointments appropriate to patient’s request, provider schedule, and computerized system capability. Consistently follows No-Show procedure. Completes appointment reminder calls.


• Answers telephone promptly, screens calls, takes complete message including all necessary triage information or route/transfers call to appropriate staff member. Efficiently distributes information to nursing and medical support staff, accurately, and in a courteous and timely manner.


• Consistently collects patient co-pay and outstanding account balances.


• Prepares office batches and balances patient payments received at the completion of each workday.


• Serves as liaison between patient and medical support staff. Communicates with insurance company for necessary information regarding referral information and/or assists patient with scheduling specialist appointment and/or testing.


• Checks out patients providing visit specific information and schedules future appointments.


• Maintains clean, orderly front desk and waiting area.


• PARs with PAR/Clinical access to the electronic medical record will timely and accurately enter patient clinical information in the EMR as related to assigned tasks associated with PAR/Clinical access.


• Participates fully as a member of the Patient Centered Medical Home Team.


• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.


• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or GED.


• Previous Related Experience.

Preferred Education and Experience

• Previous Healthcare Experience.

Time Type:

Full time

Job Requisition ID:

R-56060

Important information for you to know as you apply:

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status.




• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].




• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.