Patient Access Representative

Planned Parenthood South Atlantic; Charlotte (NC); Hybrid; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HRA (Health Reimbursement Account)

403(b) retirement plan with employer"s

Paid time off

Paid holidays

Job summary

Planned Parenthood South Atlantic is seeking a Patient Access Representative to greet patients, schedule appointments, verify insurance, and explain services and pricing. You will handle high call volumes with care, maintain accurate records, and collaborate with the insurance team to support patients throughout their visit.

This role begins on-site for training with potential for hybrid work after a three‑month period, depending on performance and department needs.

Qualifications

• Minimum high school diploma or equivalent required.
• Experience delivering friendly customer service in a fast-paced setting.
• Ability to enter data quickly and accurately into computer systems.
• Strong communication and interpersonal skills with diverse patients.

Responsibilities

• Answer a high volume of patient calls in a friendly, professional manner.
• Schedule appointments and enter patient information into Epic accurately.
• Provide information about PPSAT hours, services, and locations.
• Explain insurance options, pricing, and GFEs to patients.
• Maintain patient records with accuracy and confidentiality.
• Collaborate with the insurance team and care providers as needed.

Skills

Customer service

Verbal communication

Interpersonal skills

Data entry

Attention to detail

Education

High school diploma or equivalent

Tools

Epic

Job description

Why This Role Matters

As a Patient Access Representative at Planned Parenthood South Atlantic (PPSAT), you will play an important role in connecting patients with the health care and services they need. As one of the first points of contact for our patients, you’ll provide friendly, accurate, and compassionate customer service while helping individuals navigate appointment scheduling, insurance questions, service fees, and available health care options. This is an opportunity to make a meaningful difference every day by creating a welcoming, supportive experience for patients and helping ensure they feel informed, respected, and cared for throughout their interaction with Planned Parenthood.

Why This Role Matters

As a Patient Access Representative at Planned Parenthood South Atlantic (PPSAT), you will play an important role in connecting patients with the health care and services they need. As one of the first points of contact for our patients, you’ll provide friendly, accurate, and compassionate customer service while helping individuals navigate appointment scheduling, insurance questions, service fees, and available health care options. This is an opportunity to make a meaningful difference every day by creating a welcoming, supportive experience for patients and helping ensure they feel informed, respected, and cared for throughout their interaction with Planned Parenthood.

What We're Looking For

• A commitment to providing friendly, accurate, and efficient customer service.
• Strong communication and interpersonal skills, with the ability to connect with patients from diverse communities.
• Experience managing a high volume of inquiries while maintaining professionalism, patience, and attention to detail.
• Strong computer skills and the ability to enter information quickly and accurately.
• Excellent organizational skills and the ability to manage multiple tasks in a deadline-driven environment.
• The ability to communicate information clearly and sensitively, including when responding to repetitive questions or patient concerns.

What You'll Do

As a Patient Access Representative, you’ll help patients access care by answering questions, scheduling appointments, and providing accurate information about PPSAT’s services. Responsibilities include, but are not limited to:

Patient Customer Service & Communication

• Respond to a high volume of incoming patient calls in a friendly, professional, and timely manner.
• Provide exceptional customer service by listening to patient concerns, answering questions, and helping patients understand their options.
• Build and maintain positive relationships with patients through clear, compassionate, and effective communication.
• Provide information about PPSAT’s hours, services, locations, directions, fees, and referrals.
• Respond to questions about reproductive health care services, including sexually transmitted infections (STIs), birth control methods, and surgical and medication abortion.
• Maintain professionalism and sensitivity when handling repetitive calls, challenging conversations, or complex patient needs.

Appointment Scheduling & Patient Information

• Schedule patient appointments and accurately enter patient information into Epic.
• Stay up to date on clinic information, appointment templates, clinician schedules, and individual provider services.
• Make appointment reminder calls one day before scheduled visits, as time and workload allow.
• Ensure patients receive accurate information about appointment availability and the services offered at their selected location.

Insurance, Pricing & Financial Information

• Verify insurance coverage for all appointment types.
• Ask patients about their insurance status and provide accurate visit pricing information.
• Prepare and provide timely Good Faith Estimates (GFEs) to self-pay patients based on their anticipated visit type.
• Create tasks for the insurance team to verify coverage and obtain copay information for higher-cost services.
• Help patients understand relevant financial and insurance information so they can prepare for their appointments.

Team Collaboration & Continuous Improvement

• Share feedback with supervisors and management about call trends, patient needs, and other issues that may affect services, programs, or marketing efforts.
• Follow through on assigned tasks, take initiative, and work collaboratively with colleagues to identify solutions.
• Participate in required meetings, training sessions, and other activities that support team development and service quality.
• Maintain accurate patient information and follow applicable organizational policies and procedures.
• Contribute to a welcoming, inclusive, and solutions-oriented work environment.

Position Details

Employment Type: Full-time, 40 hours per week.

Schedule: Monday through Friday, 8:30 AM – 5:00 PM.

Work Arrangement: This position begins with a required three-month on-site period to support training, onboarding, and the development of role‑specific skills. After three months, the position may transition to a hybrid work arrangement based on the employee’s demonstrated proficiency, performance, and comfort level working independently from home. A hybrid arrangement is not guaranteed and will be determined based on the employee’s readiness to work remotely and the needs of the department.

Qualifications

• High school diploma or equivalent.
• One to two years of customer service experience, preferably in a health care or social services setting.
• Demonstrated ability to provide excellent customer service in a fast-paced environment.
• Experience using computers and entering data quickly and accurately.
• Strong verbal communication and interpersonal skills.
• Ability to communicate effectively with and relate to patients from diverse communities.
• Strong attention to detail when documenting information and scheduling appointments.
• Ability to maintain professionalism, patience, and sensitivity when addressing patient questions and concerns.

What You'll Receive

PPSAT offers a comprehensive benefits package designed to support your health, financial well-being, and work‑life balance, including:

• Medical, dental, and vision insurance.
• Health Reimbursement Account (HRA).
• 403(b) retirement plan with employer matching.
• Generous paid time off.
• Paid holidays.
• Employee Assistance Program (EAP).

Compensation

All PAR's start at a non‑negotiable $23.25 an hour and are eligible for periodic pay-increases based on tenure and skill checkoffs. PPSAT's compensation philosophy is based on equity and transparency. The PAR Tier Program intends to maintain and promote internal equity, transparency, and skill growth.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.