Patient Access & Pre-Access Supervisor

Ensemble Health Partners; New Hampshire; On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition reimbursement

Professional certification support

Job summary

Ensemble Health Partners in Nashua, NH is seeking a Patient Access Supervisor to organize and coordinate assigned staff, ensuring safe, effective, and fiscally responsible operations. You’ll coach staff, conduct onboarding, and collaborate with Patient Access Leadership to optimize performance and processes.

The role involves on-call rotation, staff training, and reporting on metrics like point of service and wait times. Minimum 1–3 years’ experience; CHAM/CRCR certifications preferred.

Qualifications

• 1–3 years of experience preferred
• 2 year/ Associate degree or 4 year/ Bachelor’s Degree
• 2-3 years of supervisory experience in healthcare or business field preferred
• Ability to lead/direct others; high degree of analytical ability; working knowledge of Microsoft Office
• Knowledge of registration, insurance, scheduling, and/or verification and hospital billing
• Demonstrated advanced usage of AI and the management of teams using AI to lean in to process and technological improvements

Responsibilities

• Coordinate all registration duties with direct and indirect reporting employees.
• Ensure registration and pre-registration duties are completed daily.
• Provide training to staff.
• Monitor daily productivity and communicates with staff.
• Provide and review reporting to track department performance in key metrics.
• Assign and coordinate staff schedule, including scheduling rotation, time off, and call-offs.
• Ensure department coordination with organizational policies.
• Minimize overtime while maximizing productivity.
• Responsible for upfront collection process tracking and monitoring.
• Assign goals, and provide coaching and corrective action as appropriate.
• On-call rotation including days, nights, and weekends.
• Assist with developing department processes and procedures.
• Conduct staff training, education, and development.
• Conduct audits to ensure acceptable performance and provide continual coaching.
• Act as a resource person for staff and ancillary departments.
• Holds self and others accountable for service excellence.

Skills

Lead and supervise

Analytical ability

Microsoft Office

Registration knowledge

Insurance knowledge

Scheduling knowledge

Education

Associate degree

Bachelor’s degree

Tools

AI tools

Job description

Job Summary:

The Patient Access Supervisor organizes and coordinates the activities of assigned staff to ensure safe, effective, and appropriate work in a fiscally responsible manner. Handles and solves problems related to area of assignment. Maintains a working knowledge of functions in area of responsibility. Works in conjunction with patient access manager to develop and coach staff, creating optimal performance. Conducts and oversees orientation and training of all Patient Access staff. Performs Revenue Cycle tasks that are necessary to ensure compliance and excellent customer service. Assist Patient Access Manager with day-to-day operations.

Essential Job Functions:

• Coordinates all registration duties with direct and indirect reporting employees.
• Ensures registration and pre-registration duties are completed daily.
• Provides training to staff.
• Monitors daily productivity and communicates with staff.
• Provides and reviews reporting to track department performance in key metrics including point of service, wait times, overtime, productivity, and others as necessary. Report needs may be daily, weekly, monthly, quarterly, annually, or as requested.
• Assigns and coordinates staff schedule, including scheduling rotation, time off, and call-offs as necessary.
• Ensures that department coordinates schedules in accordance with organizational policies.
• Minimizes overtime while maximizing productivity.
• Responsible for upfront collection process tracking and monitoring.
• Assigns goals, and provides coaching and corrective action as appropriate.
• On-call rotation which includes days, nights, and weekends as necessary.
• While performing on-call duties, the Supervisor may be required to provide administrative and educational guidance to staff via telephone.
• If necessary, the Supervisor may be required to fill in for call-offs, staffing issues, or unexpected volumes.
• Assists with developing department processes and procedures.
• Conducts staff training, education, and development.
• Conducts audits to ensure acceptable performance and provides continual coaching and education as necessary.
• Acts as a resource person for staff and ancillary departments.
• Embraces standards of behavior to provide and promote excellent customer service for both internal and external customers.
• Holds self and others accountable for behaviors that promote service excellence.
• Manages assigned projects regarding implementing, tracking, and process changes.
• Reports to Patient Access Leadership routinely for monitoring.
• Participates in daily facility activities as assigned by Patient Access Leadership.
• Gathering of statistical information of assigned.
• Works in the department as needed in designated areas.
• Assists with staff evaluations.
• Maintains time/attendance system.
• Attend facility meetings as required/needed by department and/or client to ensure process alignment and effective communication between clinical team and our team.

Job Experience:

• 1 to 3 Years Preferred

Preferred Knowledge, Skills and Abilities:

• 2 Year/ Associate degree or 4 year/ Bachelor’s Degree
• 2-3 years of supervisory experience in healthcare or business field preferred
• Ability to lead/direct others; high degree of analytical ability; working knowledge of Microsoft Office.
• Knowledge of registration, insurance, scheduling, and/or verification and hospital billing
• Demonstrated advanced usage of AI and the management of teams using AI to lean in to process and technological improvements, to include the exploration, experimentation, and application of AI

Ensemble Required License / Certification:

• Certified Healthcare Access Management (CHAM)
• Certified Revenue Cycle Representative (CRCR)

Benefits:

• Associate Benefits – We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.
• Our Culture – Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
• Growth – We invest in your professional development. Each associate will earn a professional certification relevant to your field and can obtain tuition reimbursement.
• Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

The starting salary for this position is $47,400 annually, final compensation will be based on experience. This position is onsite at: Covenant - St Joseph Hospital, Nashua, NH.

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive.

Ensemble is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble also prohibits harassment of applicants or employees based on any of these protected categories.

Due to business, operational, payroll, and regulatory requirements, this position is limited to individuals who reside and are authorized to work within the United States. Applications generated from outside the United States will not be considered. Individuals may reapply when located within the United States.

Ensemble provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact [e-mail].

This posting addresses state specific requirements to provide pay transparency. Compensation decisions consider many job-related factors, including but not limited to geographic location; knowledge; skills; relevant experience; education; licensure; internal equity; time in position. A candidate entry rate of pay does not typically fall at the minimum or maximum of the role’s range.