Patient Access Intake Rep

Dallas-Behavioral-Healthcare-Hospital; DeSoto (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Paid time off

Job summary

Dallas Behavioral Healthcare Hospital is seeking a Patient Access Representative to assist individuals seeking mental health care. The role involves in-person and phone communications, processing admissions, and documenting care center activities to ensure smooth patient flow.

The position requires strong communication, data entry, and crisis-intervention skills, with a focus on confidentiality and collaboration with clinical teams to support patient care and safety.

Qualifications

• Ability to communicate effectively both orally and in writing.
• Interact with diverse populations in crisis or high-stress situations.
• Exercise judgment and apply appropriate intervention techniques.
• Handle confidential information with sensitivity.
• Basic data entry and computer skills.

Responsibilities

• Document Care Center calls and admissions per policy.
• Complete admissions paperwork and process pre-certifications.
• Make follow-up calls for no-shows and inquiries.
• Collaborate with interdisciplinary professionals for patient care.
• Maintain accurate patient records and confidentiality.
• Stay informed about programs and services offered by the organization.

Skills

Communication

Crisis intervention

Data entry

Medical record keeping

Patient confidentiality

Telephone etiquette

Problem solving

Team collaboration

Education

High School Diploma

Job description

The Patient Access Representative , will have in-person and phone conversations with people seeking mental health care or information about mental health-related services. You will learn about DBHH program sand services and share this information with others to help them determine the best health care solution for their situation.

• Care Center calls must be documented and processed in accordance with Care Center policies
• Administrative approval obtained for all admissions
• Admission data entry paperwork is completed in accordance with hospital policy
• Follow up calls are made to those failing to show up for appointments
• Pre-certification is obtained in accordance with insurance requirements, and verification of benefits email is sent
• Ensures Administration is notified of problems or significant events
• Ensures safety problems are identified and corrective actions taken
• Answer alarms and investigate disturbances.
• Answer telephone calls to take messages, answer questions, and provide information during non- business hours or when switchboard is closed.
• Writes reports on an irregularities, property damage, theft, presence of unauthorized persons, or unusual occurrences.
• Responds to and documents telephone and face-to-face inquiries from persons seeking mental health care or information about mental health‑related services.
• Complete admissions paperwork (if applicable)
• Collaborate with interdisciplinary professionals to determine and provide the best possible care for patients.
• Provides social support for patients by creating and encouraging patients to take advantage of opportunities such as support groups, social activities and other therapeutic measures.
• Maintains accurate records and documentation of patient treatments, immunizations, laboratory results, notes reactions to psychotropic drugs and other medications, written charts, patient activities and progress according to standard medical record keeping and hospital policy and procedures.
• Assists the client in understanding the nature of emotional disturbances and accepting the need for treatment.
• Complies with laws, rules, regulations, protocols, and procedures.
• Uses professional judgment to ascertain and to apply appropriate intervention techniques with patients in crisis
• Assists in maintaining a safe and secure environment for staff and patients.
• Performs administrative tasks such as filing, answering phones and computer entry of progress notes.
• Maintains patient confidentiality.
• Stays abreast of organization’s programs and services.
• Participates in activities which enhance professional growth and development.
• Upholds the Organization's ethics and customer service standards.

• Education – High School Diploma required.
• Experience – Minimum of 2 years customer service or combination of education and experience required. Experience in behavioral healthcare setting, phone triage, tele‑health or case management, clinical preferred.
• Required Licenses - Current CPR upon hire. BLS and Handle with Care certifications a plus.
• Additional Requirements - Must provide proof of approved (AHA/ARC) current CPR maintain approved CPR certification prior to hire as well as successful completion of Management of Assaultive Behavior training including restraint and seclusion policies prior to assuming patient care responsibility. Must maintain current CPR and Handle with Care. Violators will be suspended up to termination if not compliant within 1 week of expiration.

• Knowledge Skills and Abilities
• Ability to communicate effectively both orally and in writing i.e. legible handwriting and ability to read and understand written instructions to include writing techniques for reports and appeals and verbal presentations for telephone interactions.
• Ability to effectively interact with persons of widely diverse roles, backgrounds, cultures, and socio‑economic classes, those in crises or resistant or negative toward organization.
• Ability to exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations.
• Ability to exercise self‑control in potentially volatile situations such as being verbally or physically confronted in a threatening or aggressive manner; must be flexible and not easily frustrated in dealing with differences of opinions.
• Ability to handle confidential information with great sensitivity.
• Basic data entry skills required, and preference for basic computer skills.
• Problem‑solving; organizational and time management; crisis intervention skills.
• Displays basic knowledge of treatment procedures; interventions common to acute psychotic as well as non‑violent crises intervention practice, medical and psychiatric emergency procedures.
• Knowledgeable of patient rights and laws pertaining to mental health.
• Must be able to work and concentrate amidst distractions such as noise, conversation and foot traffic; ability to handle interruptions often and be able to move from one task to another.
• Skills in problem solving, prioritizing, organizational and time management
• Well‑developed verbal and written communication skills in English. Skill to communicate effectively in order to exchange and/or provide information, build and/or maintain cooperative relationships.

• Physical Requirements/Environmental Conditions - With or without reasonable accommodations must be able to:
• Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, and be able to perceive the attributes of objects such as size, shape, temperature, and/or texture by touching with skin, particularly that of the fingertips.
• Ability to express and exchange ideas via spoken word during activities in which they must convey detail or important spoken instructions to others accurately, sometimes quickly and loudly.
• Hearing to perceive the nature of sound with no less than 40 db loss @ Hz, 1000 Hz, and 2000 Hz with or without correction; ability to perceive detailed information orally and make fine discriminations in sound.
• Perform repetitive motions with wrists, hands, and fingers. Individual must be able to exert up to 100 pounds of force occasionally and to be able to lift, carry, push, pull, or otherwise move objects. Have the ability to lift and carry 20 pounds frequently, 10‑50 pounds occasionally.
• Have the ability to communicate clearly and see well enough to read charts, treatment plans and typewritten material, hear well enough to detect noises on the unit/department and have the ability to discern odors frequently
• Must be able to meet the physical demands of the position to include both sitting for long periods of time and walking the grounds and units of the facility

If you are among the most competitive and qualified candidates for the job, you will be contacted directly by one of our hiring managers. Due to the high volume of applications we receive, we are unable to respond to individual inquiries regarding your application status. Good Luck & we hope to meet you soon!

Dallas Behavioral Healthcare Hospital is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Full‑time employees are eligible for medical, dental, vision, company paid disability, 401(k) and a generous amount of paid time off.