Patient Access Coordinator

PT Solutions Physical Therapy; Kansas City (KS); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

PTO & Sick Leave / EIB

Endurance race reimbursement

Professional development opportunities

Job summary

PT Solutions Physical Therapy is seeking a Patient Access Coordinator to greet patients, manage check-in/out, and handle payments while ensuring a smooth, compliant clinic experience.

You will support scheduling, EMR documentation, and communications with care teams, helping deliver high-quality patient care and efficient operations.

Qualifications

• High school diploma or GED required; diploma submission may be requested.
• 1–2 years of customer service or healthcare front office experience preferred.
• Experience using EMR and scheduling platforms strongly preferred.
• Must pass compliance, background check, and onboarding requirements.

Responsibilities

• Greet patients, check-in/out, verify information, and schedule follow-ups.
• Handle payments, explain financial responsibilities, maintain daily records.
• Support clinic operations: phones, schedules, referrals, and EMR documentation.
• Deliver positive patient experiences and address questions professionally.
• Ensure HIPAA compliance and accurate documentation; coordinate care with teams.
• Provide coverage and assist with special projects as needed.

Skills

Strong communication

Customer service

Multitasking

Attention to detail

Payment collection

MS Office

Empathetic approach

Workflow adherence

Problem solving

Team/player independence

Education

High School diploma or GED

Tools

EMR systems

Scheduling platforms

Job description

Job Overview & Responsibilities

Why Join PT Solutions?At PT Solutions Physical Therapy, we're more than just a private practice—we're a clinician-founded, mission-driven community dedicated to expanding access to life-changing care.

In this role, you'll serve as the first point of contact for patients, managing check-in/check-out, payments, and documentation while ensuring a positive and efficient clinic experience. You'll play a key role in maintaining accurate information, supporting clinic operations, and facilitating communication between patients and care teams.

At PT Solutions, we invest in our team with ongoing training, mentorship, and clear paths for advancement. If you're passionate about helping others and ready to grow in a supportive, forward-thinking organization—this is your opportunity.

What You Will Get

In addition to the standard benefit offering, you can expect to receive:

• Competitive compensation with ability to earn performance-based incentives
• Professional development through strategic internal platforms
• Opportunity for career progression with a nationwide physical therapy practice
• Paid Time Off (PTO) and either Sick Leave or Extended Illness Bank (EIB) accrual (dependent on state laws)
• Reimbursement for endurance race entry fees

Your Responsibilities as a Patient Access Coordinator

• Greet patients, manage check-in/check-out, verify information, and schedule follow-up appointments.
• Handle payments, explain financial responsibilities, and maintain accurate daily financial records.
• Support clinic operations by managing phones, schedules, referrals, and EMR documentation.
• Deliver a positive patient experience by assisting with questions and addressing concerns professionally.
• Ensure compliance with HIPAA, insurance processes, and accurate documentation standards.
• Collaborate with therapists and internal teams to coordinate care and resolve access or scheduling issues.
• Assist with clinic operations, special projects, and provide coverage support as needed.

Qualifications & Pay Range

Required Skills & Abilities

• Strong communication and customer service skills.
• Ability to multitask and prioritize effectively in a busy clinic environment.
• High level of accuracy and attention to detail.
• Ability to collect payments and discuss financial responsibility confidently.
• Proficiency in Microsoft Office and comfort using multiple software systems.
• Professional, empathetic, and patient-centered approach.
• Ability to follow workflows, protocols, and compliance requirements.
• Strong problem-solving and conflict-resolution skills.
• Ability to work independently and as part of a team.

Qualifications

• At minimum, a High School or GED diploma (Submission of diploma for the highest level of education obtained will be required).
• 1–2 years of customer service or healthcare front office experience preferred.
• Experience using EMR systems and scheduling platforms strongly preferred.
• Must meet all compliance, background check, and onboarding requirements.

Schedule

• Full Time: availability within 7am-7pm M-F

Compensation

Pay Range: $17-19/hour (Any posted pay range considers multiple compensations factors including background, experience, and work location while also allowing for salary growth within the position)

Company Overview

A Top Workplace

At PT Solutions,we'remore than colleagues;we'rea tight-knit community united in our mission to expand access to quality care. Our commitment to you isevidentin our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accreditedOrthopedicResidency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.

PT Solutions has been named a 2026 USA Today Top Workplace for the fifth consecutive year, based entirely on employee feedback. Weve also earned five Culture Excellence Awards for Innovation, Professional Development, Work-Life Flexibility, Appreciation, and Purpose & Values. This recognition reflects a culture built around supporting our people. Its not just what we do, but how we make people feel. Through human connection, intentional care, and being all in for one another, we create experiences that make a difference. Because together, we do great better.

Letsgo further together and transform care.Jointhe #PTSLife today!To see what #PTSLife is like, visitInstagram,Facebook,andLinkedIn.

We are an equal opportunity employer and welcome all qualified candidates to apply!