Patient Access Center Supervisor - FT - Days - DIO

Memorial Hospital West; United States; On-site; USD 65,000 - 85,000; Full time

Job summary

Memorial Healthcare System in the United States seeks a Patient Access Center Supervisor to oversee day-to-day operations, acting as SME and working supervisor. You will handle appointment scheduling, pre-registration and financial services while coaching staff and ensuring data integrity.

You will lead staffing, ensure HIPAA compliance, and drive patient flow improvements. The role requires engagement with leadership, training, and performance coaching across multiple touchpoints and EMR

Qualifications

• Associates degree required.
• Proficiency in dashboard monitoring and Excel reporting.
• Strong written and verbal communication in a fast-paced environment.

Responsibilities

• Audits, quality investigations, call monitoring, and evaluation of calls and team members.
• Lead, coach and develop staff; ensure HIPAA compliance and patient data integrity.
• Oversee operations, staffing coverage, and performance metrics across the department.
• Provide role modeling, training and escalation support for patient access processes.
• Collaborate with leadership on projects and vendor/support integrations.

Skills

Accountability

Customer Service

Effective Communication

Leading by Coaching

Managing People

Patient and Family Centered Care

Productive Work Meetings

Responding to Change

Standards of Behavior

Education

Associates degree

Tools

EPIC

Excel

Job description

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary

The Patient Access Center Supervisor provides day-to-day support for the Patient Access Center team, acting as a subject matter and technical expert. As a working Supervisor, performs a wide variety of patient care activities, including the prompt and accurate handling of appointment scheduling and pre-registration, financial services, addressing patient inquiries, and optimizing patient flow processes. Oversees the daily operations of the assigned departments as a Super User, primary escalation point, preceptor, and performance coach to include completing the following: leads, coaches, motivates, and retains assigned staff while promoting teamwork on assigned projects to achieve organizational expectations for the project/services. Accountable for the results and performance of the assigned team members as well as the overall team's accomplishments while operating ethically and with a genuine concern for team members, patients, and the community.

Responsibilities

• Conducts audits, quality investigations, call monitoring, as well as evaluation of calls and team members. Responsible for gathering information and updates needed to enhance knowledge base for accuracy and quality in call handling.
• Maintains productive relationships with stakeholders to ensure up-to-date information is maintained. Adheres to and ensures compliance with Health Insurance Portability and Accountability Act (HIPAA) at all times to safeguard protected health information.
• Provides leadership and manages escalated interactions following established protocols to ensure patient safety and data integrity.
• Develops and implements initiatives to foster employee engagement, enhance workplace satisfaction, and promote a positive organizational culture. Responsible for team employee engagement scores as well as the creation of action plans to address opportunities and improve scores below desired threshold.
• Collaborates with leadership team to coordinate and supervise division(s). Ensures adequate coverage, maintains effective resource management, and completes projects.
• Performs other administrative duties including, but not limited to, payroll, employee evaluation, surveys, leading of special projects, assisting with incoming calls, participating in operational meetings, and performing other duties as assigned.
• Performs the duties of the Contact Center's Patient Access Ambassador I, II, and Senior Patient Ambassador, including all roles and responsibilities and EMR utilization, as a working Supervisor.
• Manages and upholds Patient Access Center performance metrics and holds team members and self accountable for attainment of goals. Monitors and ensures that team members adhere to ambassador/employee expectations and complies with all Memorial Healthcare System's (MHS) policies and procedures.
• Provides feedback and coaching real time to each team member in support of their adherence and productivity goals. Provides technical guidance to others on a frequent basis and "rounds" with employees in the team.
• Participates in the interview process for new hires as well as champions staff training; both mandatory and divisional.
• Oversees on-site and remote training at the department level in collaboration with the training department.
• Collaborates and ensures team delivers a seamless, exceptional customer experience across a broad range of customer touch points, channels, processes, and applications, including: telephones, emails, web chats, SMS and faxes. Works across multiple functions and with all levels of the organization.
• Partners with training and development to provide role support and learning experiences for new employees.
• As a role model and subject matter expert (SME), facilitates training, knowledge transfer and cooperation support skills.
• Assists with audits and the oversight of EPIC work queues.

Competencies

• ACCOUNTABILITY
• CUSTOMER SERVICE
• EFFECTIVE COMMUNICATION
• LEADING BY COACHING
• MANAGING PEOPLE
• PATIENT AND FAMILY CENTERED CARE
• PRODUCTIVE WORK MEETINGS
• RESPONDING TO CHANGE
• STANDARDS OF BEHAVIOR

Education and Certification Requirements

Associates (Required)

Additional Job Information

Complexity of Work: This role requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision. Proficiency in handling multiple tasks and systems, while maintaining high-quality standards, is crucial. Must complete and successfully pass the Patient Access Center Onboarding Training Program. Must be able to work in a fast-paced work environment and take appropriate action when required. Proficient in dashboard monitoring and Excel report creation. Possesses strong written and verbal communication skills to complete executive summaries, prepar