Patient Access Associate I - Front Office Danbury & Westport - 20hrs

Connecticut Children's Medical Center; Danbury (CT); On-site; USD 25,000 - 36,000; Part time

Job summary

Connecticut Children's is seeking a Patient Access Associate I to support Front Office operations in Danbury and Westport. This 20-hour-per-week role handles registration, scheduling, insurance verification and patient financial counseling in a fast-paced environment.

You will greet patients, collect and enter demographic data, verify insurance, process payments and coordinate with care teams while upholding HIPAA and customer-service standards.

Qualifications

• High school diploma or GED required.
• 3-5 years of direct customer service experience.
• Knowledge of MS Word and Excel; EPIC or ADT systems experience preferred.

Responsibilities

• Greet and check in patients and visitors.
• Verify demographic and insurance information at arrival.
• Schedule and reschedule appointments as needed.
• Collect payments and process patient liability.
• Respond to calls and triage inquiries.
• Maintain privacy and HIPAA compliance.

Skills

Customer service

Communication

Telephone etiquette

Education

High School Diploma or GED

Tools

MS Word

Excel

EPIC

Job description

Patient Access Associate I - Front Office Danbury & Westport - 20hrs

• Danbury, CT, United States
• Westport, CT, United States

• Danbury, CT, United States
• Westport, CT, United States

About Us

Connecticut Children's is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children's offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states. Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home. Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity and inclusion provide a welcoming and inspiring environment for our patients, families and team members.

At Connecticut Children's, treating children isn’t just our job – it’s our passion. As a leading children’s health system experiencing steady growth, we’re excited to expand our team with exceptional team members who share our vision of transforming children’s health and well‑being as one team.

Connecticut Children's offers a comprehensive compensation and benefits package for eligible team members, including medical, dental and vision insurance, hospital paid life and disability coverage, paid time off and leave programs, education and training assistance, a retirement savings plan with hospital match, and an employment assistance program. Eligibility for certain benefits is based on scheduled hours worked. All team members are eligible to participate in the retirement savings plan, regardless of scheduled hours worked. Additional benefit information is available here .

Job Description

Under general supervision, coordinates and performs a variety of administrative, registration and financial support duties for the unit/department. Utilizes judgment to interpret department policies to resolve routine inquiries/problems. Identifies opportunities for process improvements. Performs all duties in a manner that promotes a team concept and reflects the mission, behaviors, core values and philosophy of CT Children's.

Responsibilities

Following department protocol provides general receptionist, secretarial support or Health Unit Coordinator functions.
Performs a variety of administrative support activities in support of the unit operations. Responds with tact and discretion to the needs of patients and families. Maintains privacy and confidentiality by abiding by HIPPA Policies.

Registration:

• Collects and enters accurate demographic, guarantor and financial data for Emergency Department, Inpatient and Outpatient cases and Physician Practice Office appointments.


• Verifies all required insurance and billing information and uses the proper payer plan codes.


• Generates all necessary forms for patient visit and obtains patient/parent/legal guardian signature for Assignment/ Authorization and consent.


• Performs pre-registration for scheduled patients and registers patients adhering to standard department procedure.


• Makes corrections and updates patient information in ADT systems as necessary.


• Asks patients/families whether their visit was satisfactory and attempts to address any questions/issues prior to patient departure.


• Attempts to collect the patient liability, co-payment on all accounts at the designated collection point.


• Documents thorough, clear, explanatory notes regarding reasons for incomplete information at time of registration and documents insurance verification method along with response. Documents concise and understandable comments regarding patient or guarantor interaction, efforts to collect co-payments and referrals to Financial Counseling.


• Follows-up on open items to resolve outstanding issues and complete the file.


• Reviews and works assigned work queues for registration information to ensure that accounts are accurate at time of visit and or billing.

Scheduling:

• Schedule routine appointments either in person or via telephone.


• May schedule/coordinate appointments with other areas of the hospital.


• Works directly with DCF to obtain appropriate signatures/legal guardian information.


• As a first line representative of CT Children's, this person must have the ability to deal compassionately and professionally with patients and families.

Front Office (Check-In):

• Arrives patients for their appointment in the ADT system.


• Verifies demographic and insurance information at time of arrival (including securing patient financial liability at time of service).


• Check out process including scheduling or rescheduling future appointments.


• Answers telephone and triage calls for the department.


• Ensure all consent and privacy forms are signed.


• Works directly with DCF to obtain appropriate signatures/legal guardian information.


• Enters routine to complex patient charges into billing system for physician or care provider visits, according to protocol.


• Attempts to collect the patient liability, co-payment on all accounts at the designated collection point.


• Other front office duties as required.


• Verifies insurance plans using the various methods available such as, RTE, web-based,& telecommunications.


• Investigates patient insurance coverage, obtains referrals, and manages process to maximize payment from both commercial and managed care plans.


• Refers patients/ families to DSS and/or Financial Counselor for assistance.


• Post payments in ADT system, provide receipts.


• Identifies those patients without adequate insurance coverage.


• Demonstrates knowledge of the age-related differences and needs of patients in appropriate, specific populations from neonate through adolescence and applies them to practice.


• Demonstrates cultural sensitivity in all interactions with patients/families.


• Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with the CT Children's standards.
  

Qualifications

Education and/or Experience Required:

• Education Required: High School Diploma, GED, or a higher level of education that would require the completion of high school, is required.


• Experience Required: 3-5 years directly related customer service experience required

Education and/or Experience Preferred:

License and/or Certification Required:

• N/A.

Knowledge:

• Working knowledge of MS Word and Excel.


• ADT systems and Insurance Verification systems (EPIC preferred).


• Knowledge of Managed Care, referral/pre-certification/ authorization process.


• HIPAA

Skills:

• Excellent telephone and communication skills.

Abilities:

• Handle a fast-paced, high volume environment.


• Work in a team environment alongside multiple disciplines.
  

Connecticut Children's is an Equal Opportunity/Affirmative Action Employer. Qualified applicants for employment will receive consideration without regard to their race, color, religion, national orientation, sexual orientation, gender identity, protected veteran status, or disability.

Job Info

• Job Identification 5795


• Job Category Admin. & Ops. Support


• Posting Date 10/12/2026, 12:50 PM


• Job Shift Day


• Locations 191 Post Rd. West, Westport, CT, 06880, US (On-site)


• Scheduled Days and Hours Monday-Thursday: 2:30pm-6:30pm; Friday: 12:30pm-4:30pm