Patient Access Assistant I - Gettysburg OB - Days

WellSpan Health; Gettysburg (Adams County); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Comprehensive health benefits

Retirement savings plan

Paid time off (PTO)

Education assistance

DailyPay financial support

Expanded Paid Parental Leave

Job summary

WellSpan Health is seeking a receptionist/administrative associate for the Gettysburg area. The role involves patient check-in, scheduling, and handling financial transactions with accuracy.

You will work under direct supervision, representing the system professionally and delivering excellent customer service. The position is full-time, 40 hours weekly, dayshift, with responsibilities across patient intake, appointment coordination, and billing support.

Qualifications

• High School Diploma or GED required.
• Diploma/program post-high school vocational training preferred (medical/administrative/business).
• 3–6 months front desk or physician office experience required.

Responsibilities

• Conducts patient interview to collect financial, biographic and demographic information.
• Explains financial requirements and collects deposits or deductibles; explains insurance requirements.
• Schedules patient appointments with referrals and pre-authorization forms; processes test instructions and patient benefit verification.
• Performs check-in/check-out duties; collects payments and issues receipts.
• Reconciles daily cash and assists with end-of-day procedures.
• Researches billing questions for patients with billing service; supports process improvements.

Skills

Communication skills

Medical office operations

Computer skills

Education

High school diploma

Related training preferred

Tools

Computer skills

Job description

General Summary

Works under direct supervision. Represents the System in a professional manner, using good customer service practices in the performance of their duties.

Job Description

Full time (40 hours weekly)

Dayshift

General Summary

Works under direct supervision. Represents the System in a professional manner, using good customer service practices in the performance of their duties.

Responsibilities

Duties and Responsibilities

Essential Functions

• Conducts patient interview to collect accurate financial, biographic and demographic information for patient visits.
• Explains financial requirements to the patient or responsible party and collects deposits or deductibles as required. Explains insurance coverages and requirements for precertification/preauthorization, as applicable.
• Collects and reviews registrations to ensure accurate financial and demographic information has been obtained and properly entered into appropriate information systems.
• Schedules patient appointments for patients with other provider offices including correct processing of necessary referral forms, pre-authorization forms, test instructions, patient benefit verification and transfer of patient information.
• Performs various duties for effective check-in and check-out of patients. Receives payment from patients via the kiosk, manually when applicable and issues receipts when requested.
• Reviews and completes pre-arrival, in-basket messages and other work queues as assigned.
• Reconciles daily cash and verified account balances. Performs other tasks related to end of day batch control, cash drawer etc.
• Researches billing questions and problems for patients with billing service.
• Actively supports process flow improvement and provides constructive feedback to Supervisor.
• Assists with service recovery.
• Must have the ability to travel and work at other medical practices as needed.

Common Expectations

• Types and/or compiles correspondence and reports, photocopies information, files information, answers the telephone, takes messages and directs calls.
• Prepares and maintains records of patient charges.
• Maintains department records, reports and files.
• Maintains established policies and procedures, objectives, quality assessment, safety, environmental and infection control standards.
• Participates in educational programs and in-service meetings.
• Provides outstanding service to all customers, fosters teamwork, and practices fiscal responsibility through improvement and innovation.
• Proactively approach and greet all guests with a warm and personal greeting.

Qualifications

QUALIFICATIONS

Minimum Education

• High School Diploma or GED Required
• Diploma Program Post High School Vocational/Specialized Training (Professional Medical, Administrative or Business School) Preferred

Work Experience

• Less than 1 year 3 - 6 months front desk or physician office experience Required

Courses And Training

• Customer Service and Safety Reporting Training within 90 days Required and
• Introduction to Medical terminology within 180 days Required and
• Insurance and Compliance Training within 1 year Required

Knowledge, Skills, And Abilities

• Excellent communication and interpersonal skills.
• Knowledge of medical office operations to include reception, billing and insurance and general office skills.
• Computer skills.

Benefits Offered

• Comprehensive health benefits
• Retirement savings plan
• Paid time off (PTO)
• Education assistance
• Financial education and support, including DailyPay
• Expanded Paid Parental Leave

For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org)