Patient Access Ambassador II - NBMC Admitting (Full Time, Day)

Northbay Health; Fairfield (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision insurance

Life insurance

Disability

403(b) retirement plan

Education reimbursement

Professional development

Employee Assistance Program

Wellness programs

Shift differentials

Market-based compensation review

Job summary

NorthBay Health is looking for a Patient Access Ambassador II to warmly assist patients from arrival through registration and financial counseling. You will collect payments, explain charges, and educate patients on coverage options while coordinating with the care team to avoid delays.

Strong communication, empathy, and experience in health system revenue cycle are essential. Onsite role with opportunities for professional growth within NorthBay Health.

Qualifications

• Three or more years of customer engagement experience in a healthcare revenue cycle environment.
• Excellent oral and written communication skills.
• Ability to differentiate insurance types: Medi-Cal, Medicare, Managed Care, Indemnity, Workers' Comp.
• Understanding of how registration impacts claims processing and payment.

Responsibilities

• Accurately admits, registers and completes financial analysis for all patients on arrival.
• Collects deposits, co-pays, deductibles, and explains financial obligations clearly.
• Educates patients on coverage eligibility, authorizations, estimated charges and out-of-pocket costs.
• Interacts with patients and team to resolve issues and refer to appropriate departments.

Skills

Customer service

Communication skills

Empathy

Team collaboration

Education

Associate Degree

Job description

At Northbay Health the Patient Access Ambassador II accurately, efficiently and timely admits, registers, and completes financial analysis activities for all patients upon arrival to the hospital. Interacts respectfully with the patient and/or patient’s representative to obtain and record accurate and complete demographic, payer and other information ensuring the patient’s care is not delayed and/or can be appropriately scheduled. Takes initiative to resolve patient issues to the best of your ability and when required, refers patients to other members of the Patient Access or Financial Counseling team, as well as other departments within the health system as appropriate. Collects patient deposits, co-payments, deductibles, and share of cost at the time of registration/scheduling or whenever appropriate and explains financial obligations in a clear and compassionate manner.

This role conducts educational conversations with patients explaining the details of their coverage eligibility and benefits, including but not limited to information on coordination of benefits, the status of required authorizations, estimated charges, outstanding deductibles, and other out-of-pocket obligations. Maintains and promotes an attitude of professionalism and empathy as reflected by courteous actions, maintenance of confidentiality and appropriate presentation of self and consistently demonstrates excellent oral and written communication skills.

At NorthBay Health, our vision is to be the trusted healthcare partner of choice for the communities we serve. We are dedicated to improving the well‑being of our community by providing accessible, high-quality care to all who need it. Every member of our team plays a vital role in delivering compassionate and effective healthcare solutions. We invite you to join us in our mission to ensure that every patient and family member feels valued, respected, and cared for throughout their healthcare journey.

Qualifications

Education/Training

Associate Degree preferred.

Licensure/Certification

Patient Access and/or Revenue Cycle relevant certification from a nationally recognized healthcare credentialing organization preferred.

Experience

Three or more years of customer engagement experience in a healthcare revenue cycle environment required. Excellent oral and written communication skills with ability to effectively articulate thoughts into a useful and meaningful discussion. Proficiency is required in the application of knowledge in the areas listed below:

• Differentiation of the unique characteristics of the following insurance types: Medi-Cal, Medicare, Managed Care, Indemnity and Workers Compensation
• Impact of completeness and accuracy that the registration/admission process has on successful claims processing and receipt of payment
• Impact of completeness and accuracy that the registration process has on the delivery of patient care.

Skills

Demonstrates a commitment to service excellence including, but not limited to professionalism, customer focus, compassion, strong listening skills and a warm demeanor. Consistently exhibits empathy, optimism, resourcefulness and cultural competency in interactions with others. Is extremely open to learning new things and teaming with others in a collaborative environment. Proven track record of conducting him/herself in a manner that demonstrates an understanding of the unique complexities and challenges of the healthcare environment. Critical thinking skills and ability to use personal judgment to creatively address patient issues and concerns.

About Us

Interpersonal Skills and Values

Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute‑care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

• medical
• dental
• vision insurance
• life
• disability
• long-term care coverage
• paid time off including vacation
• sick leave
• holidays
• bereavement
• a 403(b) retirement plan with employer match
• education reimbursement for eligible roles
• professional development and training programs
• Employee Assistance Program
• wellness programs
• recognition programs
• shift differentials
• market-based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1–5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

More Information

Visit NorthBay Health Careers for recruitment FAQs and additional information.