Pathology Secretary II - FT - Days - MRH

Memorial Healthcare; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Memorial Healthcare System is seeking a pathology secretary to perform clerical and secretarial duties for the pathology department. The role involves handling registration and billing queries, retrieving materials, transcribing reports, and coordinating consults with physicians and institutions.

HIPAA compliance is essential. The position requires a high school diploma and at least three years of pathology secretary experience, with robust keyboard entry and filing responsibilities, working in

Qualifications

• High School Diploma or Equivalent (Required).
• Three (3) years of pathology secretary experience.
• Complexity of work requires critical thinking and ability to work with minimal supervision.

Responsibilities

• Manage work queues of registration and billing discrepancies.
• Facilitate retrieval of pathology materials for physicians, patients, and outside institutions.
• Transcribe pathology reports, autopsy reports, addendums, letters, etc.
• Triage duties by priority and ensure efficiency and accuracy.
• File and retrieve surgical, cytology, and bone marrow reports, slides and blocks.
• Prepare reference laboratory specimens for transport and ensure reports are delivered.
• Answer phones, screen calls, and assist with billing and demographic information.
• Prepare and arrange transport for slides/blocks for consultation and special studies.

Skills

Accountability

Accuracy & Quality

Customer Service

Organization Skills

Responding to Change

Specimen Handling

Accessioning

Processing

Standards of Behavior

HIPAA Compliance

Education

High School Diploma or Equivalent

Tools

Laboratory information systems

Job description

Location:

Miramar, Florida

Memorial laboratory professionals understand that every specimen and every report are informing diagnosis, treatment and care. We never lose sight of the patient and family who are on the other end of that data, and are depending on us for timely and accurate results. We aspire to the Five Rights of Laboratory Testing: performing the right test on the right patient at the right time for the right indicators leading to the right diagnostic decision.

Summary:

Performs all pathology clerical and secretarial duties using anatomic and laboratory computer systems. Files, locates, and retrieves materials from files as requested. Answers telephone inquiries regarding surgical pathology and handles send outs and case coordination of consults for the department.

Responsibilities:

Manages work ques of registration and billing discrepancies.Facilitates retrieval of pathology material at the request of pathologist, physicians, patient’s and outside institutions to assist the physician and/or patient in ordering/obtaining additional testing/results, second opinion consultations and/or continued care and treatment both within HMH or to other healthcare systems while maintaining HIPAA compliance in all aspects of incoming requests/inquiries.Transcribes recorded material, including pathology reports, autopsy reports, addendums, letters, etc.Triage all above duties by priority, complete all required duties with efficiency and accuracy and perform any/all other duties as assigned.Files and retrieves surgical, cytology and bone marrow reports, slides and blocks. Discards materials after 10 years.Prepares reference laboratory specimens for transport and assures reference reports are delivered, filed, and forwarded to the ordering clinician.Prepares and retrieves reports and information sufficient for pathology presentation portion of Tumor Board conferences.Answers telephones, takes messages accurately, screens calls, and directs calls to appropriate personnel; provides varied information to callers.Processes billing and obtain accurate demographic and insurance information for third party accounts receivable/payable. Field all incoming telephone calls and customer service-related duties with respect to Anatomic Pathology/laboratory inquiries; maintenance of all office files/records and system documentation according to department policy.Prepare, arrange for transportation and send out slides and blocks for consultation, specimens for special studies, and slides and blocks for special stains.

Competencies:

ACCOUNTABILITY, ACCURACY & QUALITY, CUSTOMER SERVICE, ORGANIZATION SKILLS, RESPONDING TO CHANGE, SPECIMEN HANDLING, ACCESSIONING, AND PROCESSING, STANDARDS OF BEHAVIOR

Education and Certification Requirements:

High School Diploma or Equivalent (Required)

Additional Job Information:

Complexity of Work: Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Some training in Medical Terminology required. Required Work Experience: Three (3) years of pathology secretary experience.

Working Conditions and Physical Requirements:

• Bending and Stooping = 60%
• Climbing = 0%
• Keyboard Entry = 80%
• Kneeling = 20%
• Lifting/Carrying Patients 35 Pounds or Greater = 0%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 60%
• Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
• Lifting or Carrying > 75 lbs Non-Patient = 0%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 40%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 0%
• Pushing or Pulling > 75 lbs Non-Patient = 0%
• Reaching = 40%
• Repetitive Movement Foot/Leg = 0%
• Repetitive Movement Hand/Arm = 80%
• Running = 0%
• Sitting = 80%
• Squatting = 0%
• Standing = 40%
• Walking = 40%
• Audible Speech = 60%
• Hearing Acuity = 80%
• Smelling Acuity = 0%
• Taste Discrimination = 0%
• Depth Perception = 0%
• Distinguish Color = 0%
• Seeing - Far = 80%
• Seeing - Near = 80%
• Bio hazardous Waste = 40%
• Biological Hazards - Respiratory = 40%
• Biological Hazards - Skin or Ingestion = 20%
• Blood and/or Bodily Fluids = 20%
• Communicable Diseases and/or Pathogens = 20%
• Asbestos = 0%
• Cytotoxic Chemicals = 20%
• Dust = 20%
• Gas/Vapors/Fumes = 20%
• Hazardous Chemicals = 20%
• Hazardous Medication = 0%
• Latex = 0%
• Computer Monitor = 80%
• Domestic Animals = 0%
• Extreme Heat/Cold = 20%
• Fire Risk = 20%
• Hazardous Noise = 20%
• Heating Devices = 20%
• Hypoxia = 0%
• Laser/High Intensity Lights = 0%
• Magnetic Fields = 0%
• Moving Mechanical Parts = 0%
• Needles/Sharp Objects = 60%
• Potential Electric Shock = 0%
• Potential for Physical Assault = 20%
• Radiation = 20%
• Sudden Decompression During Flights = 0%
• Unprotected Heights = 0%
• Wet or Slippery Surfaces = 20%

Shift:

Days

Disclaimer:

This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email [e-mail]