Patent Administrative Assistant

Foley Hoag LLP; United States; Remote; USD 77,000 - 106,000; Full time

Job summary

Foley Hoag LLP seeks a Patent Administrative Assistant to assist patent attorneys, patent agents and technology specialists in preparing and filing compliant U.S. patent prosecution documents. The role requires knowledge of U.S.

patent filing rules and docket management experience, and the candidate must be available to work overtime when required. Candidates must reside in one of the eligible states and be willing to work remotely with overtime as needed.

Qualifications

• 5+ years of U.S. patent filing experience.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Excellent computer skills, proficient in Word and Excel.

Responsibilities

• Prepare filing documents for review and signature by a patent attorney or agent.
• Review dockets and proactively prepare formality documents for timely filing.
• Prepare office action response shells with current claim sets.
• Manage client reporting workflows to ensure timely completion.
• Liaise with foreign filing and prior art management teams as needed.

Skills

Patent filing experience

Attention to detail

Independent worker

Word/Excel proficiency

Education

Bachelor’s Degree or equivalent

Tools

Patent systems knowledge

Job description

Foley Hoag LLP seeks a Patent Administrative Assistant to assist patent attorneys, patent agents and technology specialists in the preparation and filing of compliant U.S. patent prosecution documents. This role requires in-depth knowledge of U.S. patent filing rules and requirements from initial application filing up to and including post-grant filings. The patent administrative assistant must also have previous docket management experience. The patent administrative assistant must be available to work overtime when required to meet the demands of this position. In addition, perform any general office administrative functions as necessary.

This role has a remote-eligible working arrangement. Potential candidates must reside in one of the following states: AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NJ; NY; PA; TN; TX; UT; VA; VT. Candidates must be available and willing to work overtime hours when necessary to meet the demands of the position.

Responsibilities

• Preparing the required filing documents for review and signature by a patent attorney or patent agent. Carefully proofing each filing document before attorney review.
• Reviewing the dockets of your assigned attorneys, proactively preparing formalitydocuments and ensuring they are timely filed.
• Preparing office action response shells including rejection and objection subheadings and the current claim set.
• Managing client reporting workflows to ensure that client reporting is completed in a timely manner.
• Liaising with the foreign filing team and prior art management team where necessary.
• Ordering formal drawings and sequence listings from vendors where necessary.
• Assisting with virtual file upkeep and maintenance to ensure our records are current and complete.

Qualifications

• 5+ years of related U.S patent filing experience.
• Strong attention to detail and strong work organizational skills.
• Must be a team player yet capable of working independently and have the ability to efficiently handle multiple tasks and changing priorities in a fast-paced environment.
• Excellent computer skills, established user of Word and Excel.
• Knowledge of patent specific systems preferred.
• Ability to communicate effectively in both verbal and written forms.
• Ability to interact pleasantly and professionally with people at all levels.
• Bachelor’s Degree, or equivalent experience.

Compensation range is $76,700 to $105,500 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm’s reasonable estimate of the range of possible compensation at the time of posting.

Search firm submissions are not requested nor considered for this position.

Foley Hoag LLP can hire employees in states where we have registered entities. Currently, employees can be located/live in AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NJ; NY; PA; TN; TX; UT; VA; VT. This list is continuously evolving, so please check back with us if the state you live in is on the exclusion list.

About Foley Hoag

Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.

Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career.

Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact [e-mail]. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.

Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.