PASC Representative Radiology Scheduling 9 AM - 5:30 PM

Northeast Georgia Health System; Gainesville (GA); On-site; USD 25,000 - 30,000; Full time

Job summary

Northeast Georgia Health System is seeking a Patient Access representative to schedule, verify insurance, and pre-register patients. The role emphasizes accurate data capture, high-quality customer service, and efficient handling of financial counseling when needed.

Under supervision, you will verify benefits, obtain approvals, and schedule with attention to payer requirements while maintaining PHI security. Strong communication and organizational skills are essential.

Qualifications

• High School Diploma or GED required.

Responsibilities

• Data entry into scheduling system with patient, physician and staff information (procedures, diagnosis codes, insurance).
• Identify available times for procedures and ensure scheduling enables insurance verification and pre-certification.
• Perform medical necessity checks on applicable appointments and notify ABN when necessary.
• Obtain complete insurance information and verify eligibility/benefits with patients, physicians and payors.
• Ensure pre-certification is documented timely and in accordance with SOPs.
• Capture and document patient demographics, subscriber and insurance information accurately in ADT system.
• Review accounts for accuracy to minimize errors and delays; ensure authorization for planned services.
• Assess financial responsibility and communicate liabilities to patients; collect pre-service payments and refer to financial counseling when needed.
• Coordinate with physician offices and departments to ensure patient satisfaction across scheduling, pre-registration and pre-certification.
• Answer calls, meet customer service metrics (ASR goals, ACD, etc.), and handle accounts with discrepancies.
• Index and label faxed physician orders promptly; use scheduling, verification, estimations and order systems.

Skills

Excellent written and oral comms

Good communication skills

Analytical problem solving

Prioritize/organize workload

PHI knowledge

Change management

Insurance payor guidelines knowledge

Education

High School Diploma or GED

Job description

• Minimum Experience:

Job Category:

Revenue Cycle

Work Shift/Schedule:

8 Hr Morning - Afternoon

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary:

Under the supervision of the Patient Access Service Center Supervisor/Manager, this position is responsible for ensuring the delivery of outstanding customer service while scheduling, obtaining complete and accurate patient demographic information, identifying patient benefits and eligibility, obtaining pre-certification approvals from insurance companies and Physicians offices, identifying insurance and/or patient responsibility, collecting identified co-pay/deductible and/or providing financial counseling when appropriate, and completing the pre-registration process.

Minimum Job Qualifications:

• Licensure or other certifications:
• Educational Requirements: High School Diploma or GED
• Minimum Experience:
• Other:

Preferred Job Qualifications:

• Preferred Licensure or other certifications:
• Preferred Educational Requirements:
• Preferred Experience: Two(2) years previous hospital registration/business office experience
• Other:

Job Specific And Unique Knowledge, Skills And Abilities:

• Ability to work independently, emotionally mature, and able to function effectively under stress
• Good communication skills
• Excellent problem solving and analytical skills
• Excellent written and oral communication skills
• Ability to prioritize, organize, and coordinate daily work load
• Working knowledge of Protected Health Information
• Ability to manage change
• Must possess detailed understanding and knowledge of insurance guideline and protocols, the components of full verification, and payor information / requirements

Essential Tasks And Responsibilities:

• Responsible for data entry into scheduling system (for OR, Cardiology, and Radiology areas as assigned) including all information obtained from patient, Physician, and/or surgery staff. This data is including, but not limited to, correct procedures, diagnosis codes, and patient insurance information.
• Responsible for identifying available times for scheduled procedures; ensures prompt scheduling to meet the convenience of patients, however, allows adequate time to complete insurance verification and authorization process as efficiently as possible without compromising the procedure.
• Performs medical necessity checks on all appointments in which it is applicable; completes ABN notification upon any failure to meet medical necessity.
• Obtains complete and accurate insurance information and completes insurance verification by contacting patients, Physician offices and insurance/payer regarding the visit; verifies patient’s insurance eligibility and benefits with the information obtained.
• Works according to standard operating procedure during ADT/system downtimes.
• Identify patient's history in all Patient Access Systems to avoid duplication of medical records.
• Responsible for capturing and documenting all pertinent patient demographic, subscriber, and insurance information i.e.; patient policy and ID numbers, subscriber, guarantor, payor address, phone number, and contact information. Documentation must include, effective date, copay, deductible, out of pocket, co-insurance, percentage of coverage and any other pertinent information concerning the specific hospital visit into the ADT system.
• Reviews work and assures accuracy in all aspects of the position; particularly, procedure scheduled, patient type, pavilion code, insurance information, and demographic information to minimize error rate and time delays in other areas.
• As assigned, responsible for assuring all scheduled and non-scheduled inpatient and outpatient accounts are authorized either in advance or on the day of the service/admission date and within the time frames and guidelines set forth by the organization and payer; pre-certification is expected to be documented timely and appropriately.
• Responsible for assessing financial responsibility for scheduled patients; communicates financial liabilities to patients prior to service date when applicable; collects pre-service payments; educates patients on billing process for the facility; refers patients for financial counseling if applicable.
• Responsible for working with Physician offices and ancillary departments to ensure patient satisfaction is met in all aspects of their duties (including, but not limited to; scheduling, pre-registration, pre-certification).
• Performs any and all related job duties as assigned; may have additional department specific duties assigned as deemed necessary by management.
• Expected to answer, manage, and satisfy the customer during all incoming calls as appropriate to their specialty, and to meet department assigned goals relating to outbound calls, average speed to answer, max delays, AUX times, abandonment rate, and ACD time. In addition, expected to meet all customer service standards as set forth by management.
• As assigned, expected to review accounts for order accuracy; responsible for contacting Physician offices with discrepancies or concerns regarding the scheduled appointment.
• As assigned, responsible for indexing and labeling all faxed Physician orders timely and efficiently.
• Understands and utilizes all systems appropriately as related to scheduling, pre-registration, insurance verification, estimations, electronic order system, pre-certification, and phone quality controls.
• Expected to meet all goals set by department management to include, but not limited to; productivity, accuracy, collections, and customer satisfaction.

Physical Demands:

• Weight Lifted: Up to 20 lbs, Frequently 31-65% of time
• Weight Carried: Up to 20 lbs, Frequently 31-65% of time
• Vision: Moderate, Constantly 66-100% of time
• Kneeling/Stooping/Bending: Occasionally 0-30%
• Standing/Walking: Occasionally 0-30%
• Pushing/Pulling: Occasionally 0-30%
• Intensity of Work: Occasionally 0-30%
• Job Requires: Reading, Writing, Reasoning, Talking, Fingering

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals.

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.