PARTS SPECIALIST (SECOND SHIFT)

City of Columbia; Columbia (SC); On-site; USD 32,000 - 48,000; Full time

Job summary

The City of Columbia is seeking an Inventory Clerk to assist in procuring, stocking and maintaining inventory of parts, materials and supplies for the Fleet Services Division, and to perform routine clerical and bookkeeping tasks under supervision.

Responsibilities include processing invoices, organizing the parts room, issuing parts to staff, reconciling orders and preparing reports, while meeting safety and physical requirements such as lifting up to 50 pounds and operating standard equipment.

Qualifications

• High school diploma or GED required.
• Two years of relevant prior experience.
• Valid South Carolina Class D Driver’s License.
• ASE parts specialist certification required.

Responsibilities

• Maintain accurate inventory records for Fleet Services Division parts, materials, tools and supplies.
• Procure parts needed for maintenance and repair work.
• Communicate with vendors for price quotes, availability and order coordination; resolve billing/shipping discrepancies.
• Receive goods and reconcile invoices with purchase orders; process payments.
• Organize, label, and stock parts; issue parts to staff as needed.
• Assist in quarterly inventory and maintain a clean parts room.
• Attend trainings and meetings to maintain job knowledge; perform routine clerical tasks (reports, data entry, filing, mail, phones).
• Perform other related duties as assigned.

Skills

Inventory control

Data entry

Communication

Attention to detail

Education

High school diploma or GED

Tools

Forklift certification

Job description

This position assists in procuring, stocking and maintaining inventory of parts, materials and supplies for use in the Fleet Services Division, and performs other routine clerical and bookkeeping work as required. The incumbent works according to some procedures but decides how or when to do things; work is reviewed regularly by supervisor.

The work is considered light-to-medium in nature and involves walking or standing virtually all of the time and also involves exerting between 20 and 50 pounds of force on a recurring basis, or considerable skill, adeptness and speed in the use of fingers, hands or limbs in tasks involving close tolerances or limits of accuracy. The work requires the following physical abilities to perform the essential job functions: balancing, climbing, crawling, crouching, fingering, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

Work environment may involve exposure to extreme noise levels, dusts and pollen, bright / dim light, toxic / caustic chemicals, fumes and/or noxious odors; and works with heavy equipment and machinery that could result in bodily harm to co-workers or others.

• Assists in maintaining accurate and up-to-date inventory records of all Fleet Services Division parts, materials, tools and supplies in stock;
• Procures parts necessary for maintenance and repair work;
• Communicates with vendors to obtain price quotes, to determine parts availability, to coordinate and expedite orders, and to resolve billing / shipping discrepancies;
• Receives goods; reconciles invoices with purchase orders; processes invoices for payment;
• Organizes, labels and stocks parts and supplies;
• Issues parts and supplies to personnel as needed;
• Assists in quarterly inventory of all materials in parts room;
• Maintains a clean parts room;
• Attends training, workshops, meetings, etc., as appropriate to maintain or enhance job knowledge and skills;
• Performs routine clerical work as required, including preparing reports and records, entering and retrieving computer data, copying and filing documents, answering the telephone, processing mail, sending and retrieving faxes, etc.; and
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED;
• Two (2) years of relevant prior experience;
• Valid South Carolina Class “D” Driver’s License;
• ASE parts specialist;

• Forklift certification.

• Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages;
• Ability to compute or perform arithmetic operations using data or information;
• Ability to speak or signal to people to convey or exchange information of a general nature;
• Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;
• Ability to perform semi-routine work following procedures with occasional problems;
• Ability to read routine sentences, instructions, regulations, procedures or work orders; writing routine sentences and completing routine job forms and incident reports; speaking routine sentences using proper grammar;
• Ability to perform clerical, manual or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure; and
• Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.