PARTS/SERVICE COORDINATOR

The Taylor Group; Chesapeake (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental plan

Vision insurance

Vacation

10 holidays

401K

Life insurance

Job summary

Taylor Sudden Service provides exclusive nationwide distribution of genuine Taylor OEM parts and forklift service for Taylor Machine Works equipment. SSI is a subsidiary of The Taylor Group, a long‑standing family business based in Louisville, MS.

We seek a hands‑on parts/service coordinator to support customers and service technicians. The role involves coordinating maintenance, preparing estimates, processing orders, and maintaining accurate paperwork while upholding safety standards.

Qualifications

• High School diploma or GED required.
• Experience in Parts / Service industry preferred.
• Experience coordinating service with technicians and parts staff.
• Customer-service orientation essential.
• Able to lift and move heavy items as needed.

Responsibilities

• Works with customers and Field Service Mechanics to identify required maintenance.
• Advises customers on necessary/suggested services.
• Calculates cost of replacement parts and labor to restore lift truck to condition specified by customer.
• Estimates cost of mechanical, electrical, or other repairs.
• Enters itemized estimate on service order and explains estimate to customer.
• Processes parts and/or service sales orders in computer for invoicing.
• Ensures that all paperwork relevant to each lift truck folder is scanned and kept current.
• Keeps up with service personnel's time and summits to Louisville contact per company policy.
• Performs the duties of safety coordinator as assigned by the Louisville Safety Director.
• Maintains files and records of all SSI owned vehicles to include drivers, insurance, truck expenses, recall notices, tags, location, and maintenance on vehicles.
• Issues Purchase orders for repair and maintenance done to vehicles.
• Audits all expenses/purchases for all service personnel at Service Center.
• Creates reports on service mechanic sales, call-in sales, and expenses.
• Any out of line situations regarding expenses, purchases, etc. are called to the attention of the Service Center Manager for corrective action.
• Seeks out promotional materials, requesting bids from suppliers for best pricing and quality product.
• Keep ample stock on hand for sale to employees/customers, for service, guests, warehouses, and service centers.
• Maintains adequate parts inventory for machines in area of responsibility.
• Reorders as necessary.
• Maintains a research cross-reference file to correctly identify parts.
• Obtain prices on special parts and assemblies from the Research Analyst at headquarters office.
• Furnishes customers with recommended parts inventory.
• Trains customers in the use of parts catalogs and PSO cards.
• Keeps record of all parts assigned to field service mechanics and ensures all unused parts for a specific job are returned to inventory.
• Expedites daily parts shipments.
• Expedites delivery on emergency or back-order items to accommodate customer.
• Handles warranty claims and follows through to completion.
• Assists supervisor in proper storage and disposal of EPA controlled waste.
• Responsible for conducting monthly 5S / safety audit and ensuring that corrective actions are completed.
• All other duties as assigned.

Skills

Computer skills

Mechanical aptitude

Forklift operation

Customer service

Valid driver’s license

Professional demeanor

Education

High School diploma or GED

Job description

Taylor Sudden Service provides exclusive worldwide distribution of genuine Taylor OEM parts and forklift service for equipment designed, manufactured, and marketed by Taylor Machine Works, Inc. Backed by a network of parts and service centers, nationwide dealer support organizations, and factory-trained service technicians, SSI is committed to providing the best parts and service support in the industry. We offer training schools for our service technicians on a regular basis, ensuring the best possible service to Taylor Machine Works' customers. Sudden Service, INC (SSI) is a subsidiary of the Taylor Group of Companies, a third-generation family-owned business based in Louisville, MS since 1927.

Duties/Responsibilities:

• Works with customers and Field Service Mechanics to identify required maintenance.
• Advises customers on necessary/suggested services.
• Computes cost of replacement parts and labor to restore lift truck to condition specified by customer.
• Estimates cost of mechanical, electrical, or other repairs.
• Enters itemized estimate on service order and explains estimate to customer.
• Processes parts and/or service sales orders in computer for invoicing.
• Ensures that all paperwork relevant to each lift truck folder is scanned and kept current.
• Keeps up with service personnel's time and summits to Louisville contact per company policy.
• Performs the duties of safety coordinator as assigned by the Louisville Safety Director.
• Maintains files and records of all SSI owned vehicles to include drivers, insurance, truck expenses, recall notices, tags, location, and maintenance on vehicles.
• Issues Purchase orders for repair and maintenance done to vehicles.
• Audits all expenses/purchases for all service personnel at Service Center.
• Creates reports on service mechanic sales, call-in sales, and expenses.
• Any out of line situations regarding expenses, purchases, etc. are called to the attention of the Service Center Manager for corrective action.
• Seeks out promotional materials, requesting bids from suppliers for best pricing and quality product.
• Keep ample stock on hand for sale to employees/customers, for service, guests, warehouses, and service centers.
• Maintains adequate parts inventory for machines in area of responsibility.
• Reorders as necessary.
• Maintains a research cross-reference file to correctly identify parts.
• Obtain prices on special parts and assemblies from the Research Analyst at headquarters office.
• Furnishes customers with recommended parts inventory.
• Trains customers in the use of parts catalogs and PSO cards.
• Keeps record of all parts assigned to field service mechanics and ensures all unused parts for a specific job are returned to inventory.
• Expedites daily parts shipments.
• Expedites delivery on emergency or back-order items to accommodate customer.
• Handles warranty claims and follows through to completion.
• Assists supervisor in proper storage and disposal of EPA controlled waste.
• Responsible for conducting monthly 5S / safety audit and ensuring that corrective actions are completed.
• All other duties as assigned.

Qualifications Required Skills/Abilities:

• Must have very dependable computer skills and be able to work with web base program.
• Must be in physical condition as job requires lifting, stooping, and bending.
• Must have mechanical aptitude or experience in the forklift or other related fields.
• Professional demeanor and self confidence in dealing with customers and outside contacts.
• Must have valid driver's license and good driving records to be insurable by corporate insurance carrier.
• Operate equipment such as forklift.

Education and Experience:

• High School graduate or GED equivalent
• Experience in Parts / Service industry with particular emphasis on coordinating service responsibilities with service technicians and parts personnel.
• Previous experience in a customer service-oriented role preferred.

Benefits:

• Medical/Prescription
• Dental
• Vision
• Vacation
• 10 Holidays
• 401K
• Life Insurance