Parts Room Supervisor

Carolina Foods, Inc.; Pineville (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Carolina Foods LLC in Pineville, NC, seeks a Parts Room Supervisor to lead daily storeroom operations, ensuring timely receipt, storage and issuance of MRO parts for a high-volume bakery.

You will supervise clerks, maintain CMMS data, coordinate with maintenance and production, conduct cycle counts, and drive continuous improvements to reduce stockouts and costs while upholding safety and GMP standards.

Qualifications

• High school diploma or equivalent with at least five years of manufacturing experience.
• Experience in a maintenance parts storeroom including receiving, inventory control, storage and parts issuance.
• Proficiency with CMMS and Microsoft Office.
• Ability to coordinate work, coach employees, prioritize competing needs, and maintain accurate records.
• Forklift certification or ability to obtain certification.
• Valid driver’s license for parts pickup and delivery duties.

Responsibilities

• Supervise receiving, inspection, storage, issuance, returns, and shipments; ensure accuracy and documentation.
• Develop inventory plans and determine stocking levels based on equipment needs and lead times.
• Maintain item master data, bin locations, and CMMS records.
• Coordinate with Maintenance Planner and departments to reserve, kit, label, and stage materials for work orders.
• Lead weekly cycle counts, investigate discrepancies, and coordinate month-end reconciliation with Finance.
• Review critical spares and manage repair/return, surplus, and disposition activities.
• Initiate replenishment requests, track deliveries, and resolve shortages and invoice discrepancies.
• Improve vendor-managed inventory and new-stock setup while following purchasing policies.

Skills

Leadership

Organization

Analytical judgment

Collaboration

Problem solving

Accountability

Education

High school diploma

Tools

CMMS

JD Edwards (JDE)

Redzone

Microsoft Office

Job description

Carolina Foods LLC produces high-quality Duchess branded and private-label bakery goods for retail customers nationwide. Based in Pineville in the Charlotte, North Carolina area, our single-site bakery brings product development and manufacturing together, giving leaders a direct connection to the products, people, and decisions that drive our business.

Our people are central to our success. We value leaders who take pride in their work, share ideas, and build strong partnerships. Our commitment to safety, food safety and quality, operational excellence, and continuous improvement guides how we work and grow.

Parts Room Supervisor oversees daily storeroom operations and works alongside the team to ensure maintenance, repair, and operations (MRO) parts and supplies are available, accurately recorded, and ready when needed. This role supports equipment reliability and production uptime through effective inventory control, timely replenishment, and disciplined receiving, storage, and issuance practices.

Reporting to the Maintenance Director, this position directly supervises assigned Parts Room Clerks / Storeroom Technicians and partners with the Maintenance Planner, maintenance leaders, Production, Sanitation, Purchasing, and Finance. The supervisor is accountable for team performance, parts readiness, cost controls, and continuous improvement of storeroom operations.

Responsibilities:

• Supervise receiving, inspection, storage, issuance, returns, and incoming and outgoing shipments for stock and non-stock parts and supplies; ensure accuracy, timeliness, and complete documentation.
• Develop inventory plans and recommend criticality classifications and minimum and maximum stocking levels based on equipment needs, usage, lead times, asset strategy, and total cost of ownership.
• Maintain accurate item master data, part descriptions, bin locations, and inventory transactions in the computerized maintenance management system (CMMS) and related business systems.
• Coordinate with the Maintenance Planner and operating departments to reserve, kit, label, and stage materials for work orders, preventive maintenance, shutdowns, and emergency repairs; promptly elevate shortages.
• Lead and audit weekly cycle counts, investigate discrepancies, implement corrective actions, and coordinate month-end inventory reconciliation and accounting preparation with Finance.
• Review critical spares, excess, slow-moving, obsolete, and above-maximum inventory; coordinate approved repair-and-return, surplus, and disposition activities.
• Initiate replenishment requests and material releases within delegated authority, track deliveries, and resolve shortages, receipt issues, and invoice discrepancies with Purchasing, Finance, and suppliers.
• Improve vendor-managed inventory and new-stock setup processes while following purchasing policies, approval limits, and internal financial controls.
• Maintain a secure, clean, organized storeroom with clear shelf and bin identification, controlled access, and accurate tracking of parts, tools, and company assets.
• Directly supervise assigned employees, schedule work, assign priorities, and coordinate coverage during regular operations, extended hours, breakdowns, and shutdowns.
• Provide coaching, feedback, recognition, performance reviews, and development planning; partner with Human Resources on employee concerns and corrective action.
• Lead onboarding and cross-training, verify proficiency, and train employees and storeroom users on receiving, issuance, returns, material staging, and timely inventory documentation.
• Develop and improve standard operating procedures. Use daily, monthly, and ad hoc reports to improve inventory accuracy, parts readiness, transaction timeliness, and team performance while reducing avoidable stockouts, excess inventory, and costs.

Additional Responsibilities:

• Model and reinforce safety, food safety, quality, environmental, GMP, and housekeeping expectations; promptly report, address, or elevate hazards and follow through on corrective actions.
• Maintain applicable safety data sheets (SDS), labeling, and safe storage and handling practices for chemicals or hazardous materials managed by the storeroom.
• Support audits, inspections, safety programs, and improvement projects; verify completion of required training and reinforce respectful teamwork, attendance, and work readiness.
• Coordinate onsite pickup and delivery of parts; operate or assign material-handling equipment only when employees are trained and authorized.
• Provide hands-on support and arrange team coverage during extended hours, breakdowns, shutdowns, and other critical operating periods.
• Perform other related duties as assigned to support maintenance and business needs.

Required Qualifications:

• High school diploma or equivalent and at least five years of manufacturing experience.
• Experience in a maintenance parts or materials storeroom, including receiving, inventory control, storage, and parts issuance.
• Strong working knowledge of computerized maintenance management systems and proficiency with Microsoft Office and Windows.
• Ability to coordinate work, coach employees, prioritize competing needs, and maintain accurate records.
• Effective written and verbal communication, organizational skills, attention to detail, and sound analytical judgment.
• Current forklift certification or ability to complete company-required training and evaluation before operating equipment.
• Valid driver’s license for assigned parts pickup and delivery duties.

Preferred Qualifications:

• Experience leading or supervising storeroom, inventory, or materials employees, including scheduling, coaching, and performance management.
• Experience with Redzone, JD Edwards (JDE), or comparable maintenance and inventory systems.
• Experience with cycle counts, reconciliation, critical spare parts analysis, minimum and maximum inventory levels, and vendor-managed inventory.
• Food or beverage manufacturing experience, familiarity with GMPs, and experience improving storeroom procedures and purchasing controls.

Skills for Success:

• Hands-on leadership: Sets clear expectations, supports employees, and follows through on commitments.
• Organization and accuracy: Maintains reliable records, orderly storage, and disciplined transactions.
• Analytical judgment: Uses inventory data, equipment needs, and operating priorities to make sound decisions.
• Collaboration and communication: Builds effective relationships across shifts, departments, and suppliers.
• Problem-solving and initiative: Anticipates shortages, investigates recurring issues, and implements practical improvements.
• Service and accountability: Responds to maintenance needs with urgency while following safety requirements and established controls.

Work Environment and Physical Demands:

• This onsite role works in a parts storeroom and a high-volume industrial bakery, with time spent at a computer and throughout production and maintenance areas.
• Conditions may include loud noise, heat, moving equipment, and forklift traffic. Required personal protective equipment and applicable food safety and hygiene practices must be followed.
• Work involves extended standing and walking, as well as lifting, carrying, climbing, bending, stooping, reaching, pushing, and pulling during shifts that may last up to ten hours. Appropriate lifting equipment or team assistance must be used when needed.
• The position requires flexibility for weekends, holidays, overtime, and schedule adjustments to support shutdowns, breakdowns, and critical operations. The assigned schedule and any off-site travel requirements will be confirmed based on business needs.
• Essential functions may be performed with reasonable accommodation.