Parts Counter

City of Lincoln; Town of Brandon (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Gray Daniels Ford is seeking a parts counter associate to sell parts over the counter, in the shop, or by phone. You will assist customers, review estimates, pull and fill orders, and ensure accurate pricing and filing.

Responsibilities include helping customers with parts selections, providing price quotes, and coordinating with the body shop and service team to expedite orders. The role requires strong communication and a commitment to service excellence.

Qualifications

• Must be able to assist customers and select parts efficiently.
• Ability to provide price quotes over the phone or in person.
• Review body shop estimates to ensure parts match and pricing aligns with estimates.
• Maintain accurate records of parts, orders, and invoices.

Responsibilities

• Assist customers (retail and shop) in selecting required parts.
• Provide price quotes and other information over the phone.
• Review body shop estimates for part accuracy and pricing.
• Pull and fill orders from stock and prepare them for delivery.
• Notify when back-ordered parts are received or delayed.
• Maintain orderly records of repair orders and invoices.
• Assist with inventory management and daily replenishment.

Skills

Customer service

Pricing quotes

Inventory management

Communication

Attention to detail

Education

Certification classes

Job description

• Job Category Gray Daniels Ford

Contact information

• Name Steve Jessop

Description

Summary: Sells parts to all customers, over the counter, through the shop, or on the phone.

Essential Duties:Assists all customers (retail and shop) in selecting required parts in a friendly, professional, and efficient manner.Informs customers of companion part requirements and specials, and ensures that the customer is exposed to the full product line.Answers phone calls, providing price quotes and other information.Reviews body shop estimates to be sure the parts that are ordered are correct and all pricing is in line with the estimate.Provides high level of service to internal and external customers.Pulls and fills orders from stock.Notifies parts manager of out-of-stock parts or shop materials that need immediate attention.Locates out-of-stock parts from outside source and submits an emergency order if necessary.Notifies the service advisor and the customer when special ordered parts have been received.Notifies the body shop when all parts have arrived and when they will be delivered. Pulls orders for delivery to body shop, making sure all parts are tagged with customer names and job number.Follows up on back-ordered parts.Verifies will-call and back-order files weekly and returns to vendors, or stocks those items not picked up or required.Replenishes assigned inventory daily.Assists outside sales representatives with their orders.Makes sure all internal requests for parts are billed on service repair order.Receives payment from retail customers or obtains credit authorization.Ensures that all charge sales are signed by the customer.Ensures that all customers receive their copy of the invoice.Issues credit for parts returned, ensuring that the original invoice, or its number is available so that purchase and pricing can be verified. Keeps orderly records of all repair orders, invoices, insurance estimates, and special order parts. Sets up orders for daily shipment, delivery, or pick-up. Solicits assigned accounts by phone. Keeps front and rear counter areas clean and uncluttered. Cleans computer terminals and printers daily. Participates in all training programs that are made available. Keeps current on new products and product updates. Participates with the parts manager in maintaining a lost sales tracking program.

Marginal Duties: Maintains professional appearance. Other duties may be assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Classes for certification and growth in job will be required.

Skills and Abilities: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to speak effectively before groups of customers or employees of organization. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations: Valid driver’s license.

Physical Demands: Must be able to lift and/or push 60 pounds on occasion.

Must possess and maintain acceptable standards for MVR insurability. Must pass applicable background and drug screenings.