Parts Coordinator (Hourly)

Gerber Collision & Glass; New Albany (IN); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Annual PTO

Paid parental leave

6 paid holidays

Insurance from day 1

401(k) with company match

Short-term disability & life insurance

Education opportunities

Uniform stipend

Daily pay option

Job summary

Gerber Collision & Glass is seeking a Parts Coordinator to ensure a seamless customer experience by managing part orders, receipts, storage, and dispatch for each repair order. You will verify part quality and accuracy against the production schedule and vehicle needs, while keeping detailed records in the MIS and coordinating pricing updates with vendors.

The role requires 1–3+ years in automotive parts, strong communication, and multi-tasking abilities.

Qualifications

• High School Diploma or equivalent is required.
• 1-3+ years experience with automotive parts preferred; experience in auto body parts a bonus.
• I-Car registered, working toward Gold Class certification.

Responsibilities

• Provide exceptional customer experience while managing ordering, receiving, storing, dispatching and returning parts for each repair order.
• Verify accuracy and quality of parts received per production schedule and vehicle needs.
• Communicate customer requests to team members and coordinate with vendors for part orders and receipts.
• Ensure timely parts distribution to the shop according to production schedule.
• Enter all parts invoices into the MIS and maintain accurate records.
• Track parts with RO numbers and manage pricing changes/discounts to protect margins.

Skills

Communication

Attention to detail

Multi-tasking

Problem solving

Education

High School Diploma or equivalent

Tools

Summit MIS

Repair Centre MIS

Mitchell

Audatex

Car-part

Progi

LKQ B2B

Job description

Built with Intent. Driven by YOU. At the Company: Gerber Collision & Glass, Great Teams Don’t Happen by Accident. Our teams work to provide the elite infrastructure and supportive environment you need to be the best and outperform at every touchpoint in collision and glass services. As we continue to grow and lead the industry, we ensure you have the resources and the team behind you to move your career forward.

Ready to grow with a team that’s built for your success?

Our Commitment: The Boyd Group welcomes unique talents from all backgrounds and characteristics. We act with integrity and appreciate the diverse perspectives that make our "Greater Team" exceptional. Qualified individuals, including those with disabilities and Protected Veterans, are encouraged to apply.

Job Description

The Parts Coordinator’s primary responsibility and accountability is to provide an exceptional and successful customer experience while proactively managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator plays a pivotal role in the success of the customer’s experience by verifying the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs.

Key Job Responsibilities

• Ensure consistent execution of WOW (Wow Operating Way) plan.
• Communicate all customer requests and needs to appropriate team members.
• Work with vendors to order and receive all parts as indicated on the repair orders confirming the quality, correctness and quantity of parts received, accurately identifying parts necessary to complete repairs in the shop.
• Ensure timely parts distribution to the shop in accordance with the production schedule.
• Enter all parts invoices into the recommended Management Information System (MIS).
• Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs; Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to all required team members.
• Order and receive supplemental Parts in the MIS, monitor performance of parts, materials and sublet vendors. Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).
• Ensure invoices and credit memos are posted and filed/scanned in a timely manner.
• Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.

Southern Indiana Locations

Education And/or Experience Required

• High School Diploma or equivalent
• 1-3+ years of experience working with automotive parts (auto body parts is a bonus)
• Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem solving situations
• I-Car Registered (working towards Gold Class certification)

Required Skills/Abilities

• Communicate effectively, both verbally and in writing
• Strong attention to detail and a high degree of accuracy.
• Effectively manage a fast-paced environment, demonstrating multi-tasking ability while working under pressure
• Working knowledge of vehicle repairs practices
• Management Information System: Summit, Repair Centre
• Working Knowledge of: Mitchell, Audatex
• Parts sourcing: Car-part, Progi, APU, LKQ B2B
• Solid problem-solving abilities
• Above average computer proficiency
• Above average organizational skills
• Ability to keep up and succeed in a fast-paced working environment
• Ability to work well with others and achieve common goals
• Other duties as assigned

Other Requirements

• Frequently required to bend, crouch, reach, handle tools
• Lift in excess of 50 lbs. of materials

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The physical demands of your job must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Benefits That Drive Your Success

• Annual Paid Time Off (PTO) plans
• 2 weeks of Paid Parental Leave for Full time Employees who work a minimum of 30 hours per week
• 6 paid holidays annually
• Medical, Prescription Drug, Dental & Vision Insurance effective Day 1
• 401(k) Retirement Plan with company match
• Employer Paid Short-Term Disability & Life Insurance
• Additional Voluntary Life Insurance
• Continuing Education Opportunities
• Free Prescription or Non-Prescription Safety Glasses annually
• Annual Voluntary Uniform Stipend
• Voluntary Daily Pay option available

About Us

Gerber Collision & Glass has been WOWing customers with our collision repair services for over 80 years. Please visit gerbercareers.com to learn more about our company.

AI Disclosure Statement

At The Boyd Group and all affiliated companies, we do not use artificial intelligence (AI) or automated tools to screen, assess, or select applicants for employment. All hiring decisions are made by real people who review each application individually.

Compensation Details

$17.00-$20.00 per hour depending on experience