Parts Coordinator

Boyd Group; Columbia (AL); On-site; USD 22,000 - 32,000; Full time

Job summary

The Boyd Group is hiring a Parts Coordinator to deliver excellent customer experiences by managing the end-to-end parts process for repair orders. You will verify part quality, track inventory, and ensure timely delivery to the shop on a busy production schedule.

Ideal candidates have 1–3+ years of automotive parts experience, strong communication skills, and the ability to work in a fast-paced environment. High school diploma required, I-CAR progress encouraged.

Qualifications

• High school diploma or equivalent required.
• 1–3+ years of automotive parts experience preferred.
• Customer-focused with the ability to handle pressure and multitask.
• Working toward I-CAR Gold Class certification.

Responsibilities

• Process ordering, receiving, storing, dispatching and returning parts for repair orders.
• Verify accuracy and quality of parts to meet production schedules.
• Communicate customer requests to team members and vendors.
• Enter parts invoices into the MIS and track parts by RO number.
• Monitor parts prices and manage discount terms with vendors.
• Ensure timely parts distribution to shop per production schedule.
• Reconcile vendor invoices and maintain records.
• Maintain accurate parts labeling and storage with vehicles.

Skills

Effective communication

Attention to detail

Multi-tasking

Customer service

Problem solving

Team collaboration

Time management

Education

High School Diploma or equivalent

I-CAR Registered (working towards Gold Class)

Tools

Summit MIS

Repair Centre

Mitchell

Audatex

Car-part

Progi

APU LKQ B2B

Job description

SC Columbia-Gracern Rd - 154029

We put our team members first. You’ll receive a great salary and benefits, and experience the support and opportunity you deserve. You’re empowered to make decisions. You control your future.

Job Description:

The Parts Coordinator’s primary responsibility and accountability is to provide an exceptional and successful customer experience while proactively managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator plays a pivotal role in the success of the customer’s experience by verifying the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs.

Key Job Responsibilities

• Ensure consistent execution of WOW (Wow Operating Way) plan.
• Communicate all customer requests and needs to appropriate team members.
• Work with vendors to order and receive all parts as indicated on the repair orders confirming the quality, correctness and quantity of parts received, accurately identifying parts necessary to complete repairs in the shop.
• Ensure timely parts distribution to the shop in accordance with the production schedule.
• Enter all parts invoices into the recommended Management Information System (MIS).
• Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs; Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to all required team members.
• Order and receive supplemental Parts in the MIS, monitor performance of parts, materials and sublet vendors. Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).
• Ensure invoices and credit memos are posted and filed/scanned in a timely manner.
• Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.

Education and/or Experience Required

• High School Diploma or equivalent
• 1-3+ years of experience working with automotive parts (auto body parts is a bonus)
• Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem solving situations
• I-Car Registered (working towards Gold Class certification)

Required Skills/Abilities

• Communicate effectively, both verbally and in writing
• Strong attention to detail and a high degree of accuracy.
• Effectively manage a fast-paced environment, demonstrating multi-tasking ability while working under pressure
• Working knowledge of vehicle repairs practices
• Management Information System: Summit, Repair Centre
• Working Knowledge of: Mitchell, Audatex
• Parts sourcing: Car-part, Progi, APU, LKQ B2B
• Solid problem-solving abilities
• Above average computer proficiency
• Above average organizational skills
• Ability to keep up and succeed in a fast-paced working environment
• Ability to work well with others and achieve common goals
• Other duties as assigned

Other Requirements

• Frequently required to bend, crouch, reach, handle tools
• Lift in excess of 50 lbs. of materials

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The physical demands of your job must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

AI Disclosure Statement:

At The Boyd Group and all affiliated companies, we do not use artificial intelligence (AI) or automated tools to screen, assess, or select applicants for employment. All hiring decisions are made by real people who review each application individually.

Compensation Details:

HOURLY

$16 - 23 / Hour