Partner Operations Manager

Basata Inc; Tempe (AZ); On-site; USD 100,000 - 140,000; Full time

Job summary

Basata Inc. is seeking a Partner Operations Manager in Tempe, AZ to lead the Operations unit within Partner Success. You will oversee the Documentation and Workflow Specialists team, drive workflow standardization, and coordinate between Partner Integration and Growth Partner to maintain compliant, scalable processes.

You will manage multiple teams, set KPIs, ensure SLA adherence, and translate technical requirements into actionable operations across a multi-state healthcare portfolio.

Qualifications

• 5+ years in healthcare operations, client success, or implementation management.
• Experience building or leading operations functions within a hospital or medical practice.
• Experience developing workflow documentation compliant with state/federal regulations across multiple states.
• Experience managing vendor teams and clinical staff across sites.
• Familiarity with EMR systems and mapping into workflows.
• Ownership of playbooks, SOPs, and cross-team docs.
• Knowledge of HIPAA and BAA requirements.
• Strong people management and KPI/SLA setting capabilities.
• Experience operationalizing AI-driven products.

Responsibilities

• Lead the Documentation and Workflow Specialists team and scale output to SLA.
• Own workflow documentation and change management with regulatory alignment.
• Oversee mapping and management of medical records into workflows.
• Set standardized training, KPIs, and SLAs for documentation quality and onboarding.
• Standardize SOPs and keep trackers current across teams.
• Proactively identify and fix process gaps before recurrence.
• Equip Growth Partners with configuration context on live accounts and resolve escalations.
• Join GP syncs and perform portfolio-wide pattern analysis.
• Manage the Agent in the Loop team, scheduling and capacity across accounts.

Skills

Healthcare operations

Leadership

Workflow docs

EMR systems

SOPs

KPIs SLAs

Vendor management

Cross-functional coordination

Tools

Epic

Athena

Modernizing Medicine

Nextech

Job description

Partner Operations Manager

Full-Time | Tempe, AZ

About Basata

At Basata, we're rethinking the way healthcare practices get work done. Our AI-powered tools help automate the repetitive, time-consuming tasks that bog teams down, so staff can spend less time on admin and more time with patients.

We're a small, fast-moving team that loves building smart systems and simple, intuitive experiences. If you're someone who gets excited about early-stage energy, designing better ways to work, and fixing what's broken in healthcare, we'd love to connect.

About the Role

The Partner Operations Manager leads the Operations unit within Basata's Partner Success Department, one of three units (alongside Growth Partner and Partner Integration) reporting to the Director of Partner Success.

Operations is the connective tissue between Partner Integration (who launches new partners) and Growth Partner (who owns the ongoing relationship), and it runs two teams: the Agent in the loop and and the Documentation and Workflow Specialists team, who build and maintain the workflow documentation that keeps every partner account compliant, consistent, and easy to run.

We're looking for someone who has actually built operations functions before — ideally inside a hospital or health system — and who can hold multiple teams to a high standard while translating fluently between the technical and relational sides of the business.

What You'll Do

Manage the Documentation and Workflow Specialists team

• Build and scale the team so output stays high-quality and every account's documentation meets SLA

• Own workflow documentation and change management — keeping current with state and federal regulations, EMR configuration, and practice-specific protocols

• Understand how medical records are created, managed, and mapped,

• Set standardized training, KPIs, and SLAs for documentation quality and turnaround; manage performance and account onboarding

Own the department's operational backbone

• Standardize SOPs across the Documentation and Workflow Specialists teams, and keep the Partner Portfolio and Team Workload trackers current

• Proactively surface and fix process gaps before they recur

Bridge Partner Integration and Growth Partner

• Equip Growth Partners with what they need on a live account — product configuration, open issues, workflow context, BPO/documentation status — and resolve escalations that touch Partner Integration or BPO

• Join GP syncs and account health reviews, flagging portfolio-wide operational patterns that need attention

Manage the Agent in the Loop team

• Own scheduling, coverage, and capacity across the active portfolio, plus QA review cycles, performance management, and onboarding for new accounts

• Maintain operating standards (scripts, protocols, escalation thresholds) and serve as the primary contact with BPO partner leadership

• Track and report KPIs (queue clearance, accuracy, escalation volume) to the Director weekly

What We're Looking For

• 5+ years in healthcare operations, client success, or implementation management — work in a speciality medical clinic in the medical records department with operational oversight

• Demonstrated experience building or leading operations functions within a hospital or medical practice not just operating within someone else's processes

• Experience developing workflow documentation that complies with varying state and federal healthcare regulations across a multi-state portfolio

• Experience managing vendor teams and clinical or documentation support staff (Medical Assistants, workflow specialists, care coordinators) across multiple sites or clients

• Familiarity with EMR systems (Epic, Athena, Modernizing Medicine, Nextech, or equivalent) and how medical records map into operational workflows

• Experience owning operational playbooks, SOPs, and cross-team process documentation, including go-live/handoff coordination

• Working knowledge of HIPAA and BAA requirements

• Strong people management (multi-vendor, distributed teams), cross-functional coordination, and QA rigor — able to design training, set KPIs/SLAs, and know when to resolve versus elevate

• Comfort operationalizing AI-driven products (voice AI, intelligent fax routing, automated call routing)

Nice to Have

• HIMSS certification and/or PMP — strongly preferred given this role's health-information and project-management scope

• Background in specialty medical practice operations (urology, cardiology, gastroenterology, ENT, or ophthalmology)

• Experience at an early- or growth-stage healthcare technology company

• Familiarity with Linear, Asana, or Jira, and Slack/Google Workspace

• LSSYB or equivalent operations certifications

Why Join Basata?

• Drive real impact. Your work helps clinics run more smoothly and gets patients care faster, with fewer headaches.

• Shape something meaningfully. You'll play a real role in both the systems and the experience, not just execute someone else's design.

• High ownership. We trust you to lead, build, and bring ideas to life.

• Work with purpose. We're solving real problems in healthcare with tools people rely on every day.

Our Core Values

• Find a way: We own outcomes — no excuses, no shortcuts. Whatever the challenge, we find a way.

• Dream big: We refuse to accept that healthcare has to be broken, and we act deliberately to build a better version of it.

• Obsess over the customer: Every decision starts with empathy for the people we serve — without compromising ethics, privacy, or trust.

• Always be learning: We're relentless about growth — our own and each other's — because it makes us better teammates and leaders.

• Move fast, deliver excellence: Speed unlocks momentum, but only paired with precision. We test, ship, and iterate quickly, and hold a high bar.