Part Time Visual Interpreter for a Blind/Low-Vision Employee

Emerge; United States; On-site; USD 34,440 - 48,216; Part time

Job summary

A leading organization in the United States seeks a Part Time Admin Assistant to support a blind/low-vision employee by converting visual content into accessible formats. Responsibilities include document management, real-time meeting support, and quality control. Ideal candidates are proficient in Microsoft Office, possess strong attention to detail, and understand accessibility. This remote position requires work from 2pm to 6pm in US Pacific Time, with a pay range of $25 - $35 USD per hour.

Qualifications

• Proficient in Microsoft Office, including document formatting and creating accessible PDFs.
• Strong attention to detail and ability to produce error-free work.
• Experience with accessibility best practices and screen readers.

Responsibilities

• Provide remote assistance and virtual access for a blind/low-vision employee.
• Format Word and PDF drafts into accessible documents.
• Assist during meetings by describing visual elements.

Skills

Microsoft Office Proficiency

Attention to Detail

Accessibility Knowledge

Effective Communication

Technical Adaptability

Discretion & Professionalism

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Webex

Airtable

Concur

Job description

Role Summary

We are seeking a skilled Part Time Admin Assistant to support a blind/low-vision employee by transforming visual information into accessible formats. You will act as an essential partner, ensuring that documents, presentations, and digital content are accessible, accurate, and high-quality. Responsibilities include assisting with SharePoint and Airtable content management, converting documents into accessible Word, Excel, and PDF formats, and supporting the creation of presentations based on the employee's input. You will also serve as a quality gate for all externally facing materials, providing proactive, detail-oriented, and trustworthy support.

Core Responsibilities

• Virtual/Remote Support: Provide remote assistance and virtual access, ensuring seamless collaboration regardless of location. Adapt to and learn new digital platforms and document workflows to effectively support the employee virtually.
• Document Formatting & Accessibility: Convert and format Word and PDF drafts into accessible, polished deliverables (consistent styles, fonts, tables of contents, headings, accessible PDFs, alt text, and accessible tables). Using the content provided by the employee, create, review, and quality-check slide decks for stakeholders, ensuring consistent formatting, clear design, and accessibility features.
• Real-Time Meeting Support: During meetings and panels, describe visual elements including slides, participant cues, charts, graphs, and room layout as needed. Manage and distribute accessible handouts and collateral.
• Digital Platform Assistance: Navigate and manage content on platforms such as Outlook, Teams/Webex, SharePoint/OneDrive, Airtable, Concur, and other internal systems to ensure accessibility.
• Proofreading & Quality Control: Conduct thorough checks on layout, fonts, tables of contents, versioning, attachments, and data integrity before materials are shared with stakeholders.
• Confidentiality & Professional Presence: Handle sensitive and confidential information with discretion. Represent the leader professionally in all communications and interactions.
• Ad Hoc Tasks: Assist with work-related LinkedIn/social media posts, basic photo capture and labeling for events, and simple expense entry in Concur.

Essential Skills & Experience (Non-Negotiable)

• Advanced Microsoft Office Proficiency: Word, Excel, and PowerPoint, including managing Styles, creating and updating TOCs, using slide masters, inserting alt text, creating accessible PDFs, and resolving formatting inconsistencies.
• Attention to Detail: Consistently deliver error-free work, proactively identifying and correcting issues such as duplicates, formatting problems, and incorrect recipients.
• Accessibility Knowledge: Familiarity with basic accessibility checks (WCAG awareness preferred), alt text, and how screen readers (VoiceOver, NVDA, JAWS) interact with Word and PowerPoint.
• Effective Communication: Clear, professional written communication and strong follow-up habits; comfortable asking clarifying questions before proceeding.
• Technical Adaptability: Confident use of Webex/Teams, SharePoint/OneDrive, Airtable, and Concur, with the ability to troubleshoot basic formatting and save issues.
• Discretion & Professionalism: Maintain confidentiality and represent the leader and office with integrity in all external and internal communications.

Nice-to-Have Experience

• Previous experience supporting blind/low-vision individuals or involvement in the disability community.
• Background in DEI initiatives or corporate communications.

Coaching, Performance Management & Escalation

You will receive frequent feedback during the initial onboarding period. If, after a documented 60-90 day onboarding, the required skill and accuracy standards are not met despite coaching, a formal Performance Improvement Plan (PIP) or offboarding may be considered. Our goal is to establish a reliable, proactive partnership.

Behavioral & Cultural Fit

• You are encouraged to ask clarifying questions and take the necessary time to ensure accuracy; thoroughness is valued over speed.
• Demonstrate composure and effectiveness in fast-paced or high-pressure situations.
• Exhibit integrity by acknowledging and promptly addressing mistakes in a constructive manner.

Work Environment

• Remote/virtual work-at-home opportunity.
• Must be home based in US Pacific Time Zone.
• Part time work week: 2pm - 6pm US Pacific Time.
• Team-oriented, fun, and collaborative culture.
• Pay range is $25 - 35 USD per hour.

EEO Statement: Emerge seeks, in all of its operations, to employ individuals for available positions based on their qualifications, working knowledge, and competency. Emerge has a continuing commitment to ensure that fair and equal employment opportunities are extended to all qualified persons without regard to race, color, religion, sex, gender, sexual orientation, national origin, ethnicity, alienage, citizenship or immigration status, age, mental or physical disability, medical condition, pregnancy, military/veteran status, predisposing genetic characteristics, familial status, marital status, domestic violence victim status, or based on their relationship or association with members of a protected class or any other protected classification, in accordance with applicable federal, state and local laws. Emerge is committed to diversity in its most inclusive sense.