Part-Time Staff Assistant I - Levy

College of Central Florida; Chiefland (FL); On-site; USD 26,000 - 38,000; Full time

Job summary

College of Central Florida is seeking an entry-level clerical assistant to perform general office duties at CF campuses in Ocala and surrounding locations. The role includes answering inquiries, data entry, calendar support, and basic document preparation.

The position requires a high school diploma or equivalent and at least one year of secretarial/clerical experience or equivalent training. Candidates should have strong typing, spelling, and data-entry skills and be able to work with minimal

Qualifications

• High school diploma or equivalent is required.
• Entry-level position with one year of secretarial/clerical, computer, and typing experience or equivalent training.

Responsibilities

• Interview visitors and telephone callers; provide information about services.
• Communicate policy, schedules and information to students and the public.
• Manage supervisor's calendar and screen calls; refer to appropriate offices.
• Take notes/minutes of meetings as required.
• Prepare forms and letters; type and proof proposals, surveys and contracts.
• File letters and documents; assemble information for supervisor.
• Input course, schedule and employee data; retrieve data for reports.
• Serve as office receptionist.
• Maintain supply inventory and records.
• Coordinate travel, prepare forms, and arrange reimbursement.
• Make decisions per college policies and provide information to stakeholders.
• Perform other duties as assigned.

Skills

Positive human relations

Skills test

Business English

Spelling & punctuation

Office practices & procedures

Computer usage

Data entry / word processing

Document preparation

Independent work

Note-taking

Education

High school diploma or equivalent

Tools

Data entry equipment

Word processor

Job description

MAJOR RESPONSIBILITY:

To perform routine clerical work, including some responsibility in functioning as a supervisor's aide or specialized capacity.

At the College of Central Florida, our vision is to be "Your first choice for quality higher education." We aim to accomplish this by providing a caring and exceptional learning environment that fosters the success of our students and community. Candidates considering becoming part of the CF family must be able to embrace and model this philosophy in their day-to-day responsibilities and demonstrate our standards: professional, responsive, informative, dependable, and engaged.

PREREQUISITES FOR POSITION (Qualification Standards):

• 1. Education or training: High school diploma or equivalent required.
• 2. Years of experience in the field: This is an entry-level position. One year of secretarial/ clerical, computer, and typing experience is required. A comparable amount of training beyond high school may be substituted for this requirement.
• 3. Special skills or abilities related to the position: Positive human relations skills. Ability to successfully pass a skills test. Knowledge of business English, spelling, and punctuation. Knowledge of office practices and procedures. Knowledge of the overall functions and operations of the department to which assigned. Knowledge of computer usage. Ability to operate a computer in entering, retrieving, and manipulating data. Ability to prepare documents and compose letters and memoranda. Ability to work with minimal supervision and to make decisions following college rules and procedures. Knowledge of the overall functions and operations of the department to which assigned. Skilled in the use of data entry or word processing equipment and typing. Skill in note-taking.

ESSENTIAL JOB FUNCTIONS:

• 1. Perform general office duties and participate directly in the work of the supervisor by interviewing visitors and telephone callers, securing details of specialized information, assisting in-office research, and providing information regarding the services and operations of the office unit.
• 2. Communicate policy, schedules, and other basic information to students and the public.
• 3. Keep the supervisor's appointment calendar and schedule appointments. Receive and screen calls and refer callers to other appropriate offices.
• 4. Take notes and minutes of conferences, meetings, and functions as required by the supervisor.
• 5. Prepare forms independently and compose letters for the supervisor's signature. Type and proof proposals, surveys, and contracts containing specialized technical terminology.
• 6. File letters and other documents in the prescribed manner. Assemble information for the supervisor's use. Open, prioritize, and process mail.
• 7. Use a computer, data entry equipment, or a word processor to input data regarding courses, schedules, operations, employee data, and other related information. Retrieve data for informational reports.
• 8. Function as the office receptionist.
• 9. Maintain supply inventory and records.
• 10. Coordinate travel arrangements, prepare travel forms, and arrange for reimbursement of funds for supervisors.
• 11. Make decisions following college policies and procedures. Provide information to students and the public.
• 12. Other duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

PHYSICAL DEMANDS:

• * Acceptable eyesight (with or without correction).
• * Acceptable hearing (with or without a hearing aid).
• * Ability to clearly communicate both orally and in writing on a telephone and a computer for extended periods.
• * Routinely requires sitting at a desk and viewing a display screen for extended periods.
• * Ability to access, input, and retrieve information from a computer or other electronic device.
• * Routinely requires moderate (up to 40 pounds) lifting and carrying.
• * Routinely requires walking, standing, sitting, kneeling, stooping, reaching up, twisting, and bending.
• * Ability to type the prescribed words per minute accurately.
• * Ability to access file cabinets for filing and retrieval of data.

ENVIRONMENTAL CONDITIONS:

• * Works inside an office environment.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

PRIMARY LOCATION OF JOB: OCALA, CITRUS OR LEVY CAMPUSES, HAMPTON CENTER, OR APPLETON MUSEUM OF ARTS IN AN OFFICE DESIGNATED AT THE TIME OF VACANCY ANNOUNCEMENT

SUPERVISOR OF POSITION: DESIGNATED AT THE TIME OF HIRING/VACANCY ANNOUNCEMENT

PREREQUISITES FOR POSITION (Qualification Standards):

• 1. Education or training: High school diploma or equivalent required.
• 2. Years of experience in the field: This is an entry-level position. One year of secretarial/ clerical, computer, and typing experience is required. A comparable amount of training beyond high school may be substituted for this requirement.
• 3. Special skills or abilities related to the position: Positive human relations skills. Ability to successfully pass a skills test. Knowledge of business English, spelling, and punctuation. Knowledge of office practices and procedures. Knowledge of the overall functions and operations of the department to which assigned. Knowledge of computer usage. Ability to operate a computer in entering, retrieving, and manipulating data. Ability to prepare documents and compose letters and memoranda. Ability to work with minimal supervision and to make decisions following college rules and procedures. Knowledge of the overall functions and operations of the department to which assigned. Skilled in the use of data entry or word processing equipment and typing. Skill in note-taking.